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Added 8 mins ago
NE
Sales Operations Analyst
Nexus Energy
Toronto, ON
- Contract
…challenges. This role offers the opportunity to strengthen your technical skills, improve processes, and contribute directly to the growth of our renewable energy…
Added 8 mins ago
TS
Direct Support Worker – Warming Centre
The Salvation Army in Canada
Prince Albert, SK
- Part-time
Work with Team Lead to provide client information that helps develop case plans, communicate effectively with clients so that they are aware of the supports, resources and rules that are…
Added 8 mins ago
TS
Team Lead Warming Center– Direct Support Worker
The Salvation Army in Canada
Prince Albert, SK
- Full-time
MANAGERIAL/Technical Leadership RESPONSIBILITY
Added 8 mins ago
TW
Generative AI Lead
Terribly Wonderful
Toronto, ON
- Full-time
We are seeking an exceptional Generative AI Lead to help shape the visual development and AI-assisted creative workflows for a feature animated film. This role will serve as both a creative…
Added 23 mins ago
GC
Coordinator, Materials
Glencore Canada
Elkford, BC
- Full-time
Reporting to the Senior lead, Maintenance , the Coordinator, Materials is responsible for the coordination of materials and tooling to support the successful execution of all scheduled and…
Added 24 mins ago
W
Senior Structural Engineer (Sudbury)
WSP
Mississauga, ON
- Full-time
…heavy industrial projects across Northern Ontario. You will lead complex design, guide multidisciplinary decisions, mentor developing professionals, and help establish the technical…
Added 24 mins ago
W
Senior Project Manager - Mining Consulting (Sudbury)
WSP
Fredericton, NB
- Full-time
Innovate and Lead - In this role, you will be at the forefront of innovation, collaborating on transformative projects that push the boundaries of what is possible. If you are looking for a…
Added 24 mins ago
SCM Category Manager, Rotating, Process & E&I Equipment, Pacific Link
Trans Mountain
Calgary, AB
…Manager, Rotating, Process & E&I Equipment. In this role, you will lead strategic sourcing, procurement, and supplier relationship management activities for critical rotating equipment,…
Added 38 mins ago
LH
SENIOR MICROSOFT SYSTEMS ADMINISTRATOR
Logic Hire Solutions LTD
ON · Ontario, Canada
- $110,000 to $160,000 CAD / year
- Full-time
🚀 SENIOR MICROSOFT SYSTEMS ADMINISTRATOR / TECHNICAL LEADToronto, ON | Hybrid (3 Days On-Site) | 7+ Years | Day-1 Impact Required⚡ THE HOOK
Added 38 mins ago
BC
Registered Practical Nurse - Pre-Admission
Brant Community Healthcare System
Brantford, ON
- Full-time
At BCHS, we are driven by a bold vision: To Lead Beyond Care. As a two-site community hospital system in Brantford and Paris, Ontario, we serve with purpose, passion, and a deep commitment…
Added 38 mins ago
CW
B2B Sales Executive
City Wide Facility Solutions
Vancouver, BC
- $50,000 to $100,000 CAD / year
- Full-time
Added 38 mins ago
LH
SENIOR MICROSOFT SYSTEMS ADMINISTRATOR
Logic Hire Solutions LTD
Toronto, ON
- $110,000 to $160,000 CAD / year
- Full-time
🚀 SENIOR MICROSOFT SYSTEMS ADMINISTRATOR / TECHNICAL LEADToronto, ON | Hybrid (3 Days On-Site) | 7+ Years | Day-1 Impact Required⚡ THE HOOK
Added 38 mins ago
BC
Ultrasound Technologist
Brant Community Healthcare System
Brantford, ON
- Full-time
At BCHS, we are driven by a bold vision: To Lead Beyond Care. As a two-site community hospital system in Brantford and Paris, Ontario, we serve with purpose, passion, and a deep commitment…
Added 38 mins ago
BC
Ultrasound Technologist
Brant Community Healthcare System
Brantford, ON
- Full-time
At BCHS, we are driven by a bold vision: To Lead Beyond Care. As a two-site community hospital system in Brantford and Paris, Ontario, we serve with purpose, passion, and a deep commitment…
Added 38 mins ago
BC
Ultrasound Technologist
Brant Community Healthcare System
Brantford, ON
- Full-time
At BCHS, we are driven by a bold vision: To Lead Beyond Care. As a two-site community hospital system in Brantford and Paris, Ontario, we serve with purpose, passion, and a deep commitment…
Added 38 mins ago
CW
B2B Sales Executive
City Wide Facility Solutions
Coquitlam, BC
- $50,000 to $100,000 CAD / year
- Full-time
Added 38 mins ago
CW
B2B Sales Executive
City Wide Facility Solutions
Burnaby, BC
- $50,000 to $100,000 CAD / year
- Full-time
Added 38 mins ago
BT
Cloud Infrastructure & DevOps Architect
BULL TECHNICAL SERVICES LIMITED
Calgary, AB
- Full-time
Ability to develop HLDs and LLDs, communicate architectural decisions, and work effectively with technical and non-technical stakeholders.
Added 38 mins ago
EE
SAGD / Heavy Oil - Aboveground Pipelines and Well Pads Process Engineer
Equinox Engineering Ltd.
Calgary, AB
- Full-time
…Well Pads group. We are looking for this individual to provide technical leadership and oversight on complex SAGD / Heavy oil developments. This role is ideal for an experienced process…
Added 38 mins ago
Senior Electrical Engineer (Sudbury)
WSP
Mississauga, ON
As a Senior Electrical Engineer based in Sudbury, Ontario, you will lead electrical engineering for complex mining and industrial projects while helping grow WSP’s local electrical…
Added 53 mins ago
LC
Network Administrator
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Montreal, QC
- Full-time
Lead network infrastructure delivery across North America and APAC for office moves, expansions, and refresh projects, including hardware procurement, cabling, rack specifications, ISP…
Added 53 mins ago
A
Discovery Program - Power Reliability
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QC · Saint-Laurent, Quebec
- Full-time
At ABB, we help industries run leaner and cleaner - and every person here makes that happen. You’ll be empowered to lead, supported to grow, and proud of the impact we create together. Join…
Added 53 mins ago
M
Client Relationship Management - Lead Specialist
Marsh
Montreal, QC
- Other
As a Client Relationship Management Lead specialist, you will play a key role in client relationship management for the key clients within Marsh’s Affinity Practice. Marsh helps clients…
Added 1 hour ago
W
Senior Mechanical Engineer, Material Handling (Sudbury)
WSP
Sudbury, ON
- Full-time
Lead the design and technical evaluation of material handling systems, including conveyors, feeders, crushers, bins, hoppers, chutes, stackers, reclaimers, and related equipment.
Added 1 hour ago
OT
Support Engineer I
Opti9 Technologies
Ottawa, ON
- $55,000 to $60,000 CAD / year
- Full-time
What would you do? As a Support Engineer I for Opti9, you'll be the first point of contact for customers experiencing technical issues. You'll troubleshoot basic problems, provide clear…

Propak

Instrumentation Administrator

Airdrie, AB, T4A 2J8, Canada

Full-time

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Job details

Job type: Full-time
Posting language: English
Posted: Nov 4, 2026

Original job description

Duties and Responsibilities

Review and interpret Piping and Instrumentation Diagrams (P&IDs), Line Lists, equipment lists, and other project documentation to assist with the development and maintenance of instrument lists and datasheets.
Assist with the preparation, formatting, and completion of instrumentation datasheets using information provided by Engineers and Instrumentation personnel.
Maintain and update instrument registers, equipment lists, and other project-related documentation as required.
Retrieve, organize, and distribute relevant drawings, specifications, datasheets, and supporting documentation to Instrumentation personnel, Engineers, Designers, and Drafters.
Assist with tracking document revisions and ensuring the most current project information is available to the appropriate personnel.
Identify missing or incomplete information within documentation and coordinate with the appropriate team members to obtain clarification or updates.
Assist with obtaining quotations, preparing purchasing packages and coordinating procurement documentation.
Ensure instrumentation documentation is properly organized, accurately completed, and maintained in accordance with project requirements.

Prerequisites

High School Diploma or equivalent.
Post Secondary education in Office Administration, Business Administration, Engineering Technology, Document Control or related field will be considered an asset.
Microsoft Excel training or demonstrated working knowledge of spreadsheets is required.
Previous experience working within the oil and gas, engineering, construction, or fabrication industry is considered an asset.
Previous administrative, project coordination, document control, or procurement support experience is beneficial.
Familiarity with technical drawings, P&IDs, Line Lists, and engineering documentation is considered an asset.
Experience with Enterprise Resource Planning (ERP) systems is beneficial.

Working knowledge of Microsoft Office applications, particularly Microsoft Excel, Word, and Outlook.
Familiarity with AutoCAD Drawing Viewer or similar drawing-viewing software is beneficial.
Experience with Bluebeam for reviewing, navigating, and managing PDF drawings and documentation is beneficial.
Basic proficiency with unit conversion tools and the ability to work with various engineering measurement units.
Ability to navigate electronic document management systems and maintain organized project files.
Strong data entry skills with an emphasis on accuracy and attention to detail.

Required Skills and Abilities

Attention to Detail: Demonstrates a high level of accuracy when reviewing, entering, formatting, and maintaining project documentation.
Organization & Time Management: Effectively prioritizes multiple assignments and manages competing deadlines in a project-driven environment.
Communication: Communicates professionally and effectively with internal departments and project stakeholders.
Teamwork & Collaboration: Works cooperatively with technical and non-technical personnel to support departmental and project objectives.
Learning & Development: Demonstrates initiative and a willingness to develop knowledge of instrumentation equipment, engineering documentation, and industry practices.
Problem Solving: Recognizes discrepancies, identifies missing information, and follows up with appropriate personnel to resolve administrative and documentation issues.
Adaptability: Able to adjust priorities and respond to changing project requirements in a fast-paced engineering environment.
Accountability: Takes ownership of assigned responsibilities and ensures work is completed accurately and within established timelines.

Relationships

Internal

Work collaboratively with Instrumentation personnel, Engineers, Designers, Drafters, Procurement, and other cross-functional departments.
Provide timely administrative and documentation support to internal stakeholders.
Communicate effectively to clarify project requirements, obtain missing information, and coordinate outstanding documentation.
Demonstrate a willingness to learn, take direction, and develop broader departmental knowledge and capabilities.
Contribute to a positive, professional, and team-oriented working environment.

Authority Level

Decisions are routine in nature and will follow precedents and procedures
Make independent decisions within the scope of the position
- Willing to consult with project lead or other more experienced specialists to check work and incorporate suggestions
Supervisor is readily available for assistance and guidance

Work Environment

Specific Work Conditions

Required to work in an office setting with usual weekday office hours

Overtime may be required to meet project deadlines

Requires the ability to deal with a diversity of people when responding to interdepartmental inquiries

Coping with frequent interruption and changing priorities

Required to attend meetings at other buildings

Physical Requirements

Requires ability to sit at a workstation for extended periods using a computer, reading manuals, etc…
Occasional ability to lift, carry, and put away file boxes weighing up to 25 lbs
Occasional ability to stand for extended periods for scanning, and photocopying
Manual dexterity for data input, paperwork and use of standard office equipment
Climbing, kneeling, crouching, and crawling when examining equipment

Must wear company-standard PPE when entering fabrication shops, yards, and project sites. Project site PPE includes CSA approved steel toed boots and long pants

Walking on uneven ground is to be expected in yards and at project sites

Performance Measures

Time Management

Undertakes effective daily planning to assure tasks are completed on time
Works with lead to ensure task priorities meet project requirements
Maintains a professional attitude under time constraints and changing priorities

Accuracy

The outcome of work is neat, complete, accurate, and error free
Approaches work methodically and with precision
Identifies proper standards and codes
Consistently monitors the accuracy of work
Contacts appropriate departments and personnel in order to resolve discrepancies
Work processes are monitored and evaluated and new work procedures are developed if necessary
Reports are error free and professionally presented within the scope of the position

Communication Skills

Appropriately safeguards confidential information
Communicate effectively and diplomatically with diverse individuals
Ensures the flow of information in all necessary directions at the right time

Quantity and Quality of Work

Consistently produces error free work within appropriate timeframe
Gathers information and makes independent decisions within the scope of the position
Finds innovative solutions to problems through research, testing, and analysis by keeping abreast of new technology, systems and processes., and regulations

The duties and responsibilities outlined in this document are not meant to be an exhaustive list but rather an overview of the job. The employee is responsible for completing all duties necessary to help fulfill departmental goals.

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More about this job

Responsibilities

Maintain and update instrument lists, datasheets, registers, equipment lists, and other project documentation, using engineering documents such as P&IDs and line lists. Organize and distribute current project documents, track revisions, resolve missing information with relevant teams, and support quotations and procurement documentation.

Requirements

A high school diploma or equivalent is required, along with Microsoft Excel training or demonstrated spreadsheet knowledge and working knowledge of Microsoft Office. Relevant post-secondary education, industry or administrative experience, familiarity with engineering drawings and document systems, and experience with ERP, AutoCAD viewers, or Bluebeam are considered assets.

Skills

Attention To Detail
Document Control
Data Entry
Microsoft Excel
Microsoft Word
Microsoft Outlook
Technical Documentation
P&ID Interpretation
Document Revision Tracking
Procurement Support
Organization And Time Management
Communication
Teamwork And Collaboration
Problem Solving
Unit Conversion

Visa sponsorship

Not detected in the job text

Keywords

Instrumentation
P&IDs
Line Lists
Instrument Lists
Instrumentation Datasheets
Instrument Registers
Equipment Lists
Engineering Documentation
Document Control
Document Revision Tracking
Procurement Documentation
Purchasing Packages
Microsoft Excel
Microsoft Word
Microsoft Outlook
ERP Systems
AutoCAD Drawing Viewer
Bluebeam
PDF Drawings
Unit Conversion
Oil And Gas
Engineering
Construction
Fabrication
Data Entry

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