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Added 1 min ago
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Rail Operations Specialist
Metrolinx
Canada
- Full-time
Our Network Operations Planning team is looking for a Rail Operations Specialist. This position is accountable for representing GO and UPE rail operations, supporting the review and…
Added 1 min ago
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Environmental Management Specialist
Metrolinx
Canada
- Full-time
We’re looking for an Environmental Management Specialist to audit and inspect facilities, processes, and documentation of Metrolinx staff and contractors for compliance with EMS…
Added 1 min ago
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Sr. Technical GEO/SEO Specialist
Borrowell
Remote, Canada
- $85,000 to $110,000 CAD / year
- Full-time
- Remote
Borrowell is looking for a Sr. Technical GEO/SEO Specialist to help fulfill Borrowell’s mission of making people feel confident about money. You’ll own how Canadians discover us through…
Added 1 min ago
PE
Intermediate Recruitment Specialist
Phasor Engineering Inc
Remote, Canada
- $70,000 to $100,000 CAD / year
- Contract
- Remote
We're looking for an experienced Recruitment Specialist to join our team.
Added 1 min ago
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Spécialiste, équipe de croissance des patients
Groupe Vision
Montreal, QC
- Full-time
Vous maîtrisez les applications Microsoft Office et les systèmes CRM, et vous apprenez rapidement à utiliser de nouvelles technologies, des outils de production de rapports et des systèmes…
Added 1 min ago
AC
Credit & Collections Specialist
ABL Careers
Toronto, ON · North York, ON
- $65,000 to $70,000 CAD / year
- Full-time
As Credit & Collections Specialist you will support a high-volume, business-to-business apparel distribution operation. Reporting directly to the Credit Manager, the successful candidate…
Added 1 min ago
BR
Senior Systems Testing / QA Specialist – ETL & Data
BITS Recruiting
Toronto, ON
- $70 to $73 CAD / hour
- Contract
We are seeking an experienced Senior Systems Testing / QA Specialist to support a data-focused project involving data validation, ETL testing, and Monitoring & Evaluation reporting. The…
Added 16 mins ago
Yard Specialist
Amazon
Hamilton, ON
1+ years of Microsoft Office products and applications experience
Added 16 mins ago
RB
Banking Advisor
Royal Bank of Canada
Regina, SK
- Full-time
…on-boarding a new client, or referring a complex opportunity to a specialist, your expertise will contribute to creating meaningful and memorable client experiences to drive client…
Added 16 mins ago
RB
Associate Director, Operational Resilience
Royal Bank of Canada
Toronto, ON
- Full-time
· Serve as a subject matter specialist in Operational Resilience within 1LOD by developing and maintaining expertise in operational resilience frameworks, best practices, and regulatory…
Added 16 mins ago
RB
Client Advisor
Royal Bank of Canada
Melfort, SK
- Part-time
…on-boarding a new client, or referring a complex opportunity to a specialist, your expertise will contribute to creating meaningful and memorable client experiences to drive client…
Added 16 mins ago
RB
Client Advisor
Royal Bank of Canada
Regina, SK
- Part-time
…on-boarding a new client, or referring a complex opportunity to a specialist, your expertise will contribute to creating meaningful and memorable client experiences to drive client…
Added 31 mins ago
CM
Therapy Support Assistant
CASA Mental Health
Red Deer, AB
- Temporary
Classification: Classroom Behaviour Specialist
Added 31 mins ago
CS
26-198 Education Assistant - Sepcial Education (Braille Specialist) - TEMPORARY
Chilliwack School District No. 33
Chilliwack, BC
- Temporary
Electronic Applications must be submitted through Make a Future and include a cover letter and resume by 12:00 p.m. Thursday, November 5, 2026.
Added 31 mins ago
CS
26-197 Education Assistant - Special Education (Sign Language Specialist) - TEMPORARY
Chilliwack School District No. 33
Chilliwack, BC
- Temporary
Electronic Applications must be submitted through Make a Future and include a cover letter and resume by 12:00 pm, Thursday, November 5, 2026.
Added 31 mins ago
PE
Intermediate Recruitment Specialist
Phasor Engineering Inc
Calgary, AB
- $70,000 to $100,000 CAD / year
- Contract
We're looking for an experienced Recruitment Specialist to join our team.
Added 31 mins ago
K
Senior Mechanical Engineer - Rotating Equipment
Kent
Calgary, AB
- Full-time
As an Equal Opportunities Employer, we value applications from all backgrounds, cultures, and abilities.
Added 31 mins ago
SA
Social Science, English, Learning Support Teacher
St. Andrew's College of Arts, Science and Commerce
Aurora, ON
- Contract
We seek applications from certified teachers holding a Bachelor of Education, with intermediate/senior English and social science qualifications, which can include the humanities, geography…
Added 31 mins ago
W&
HR Operations and Administration Specialist
Ward & Uptigrove Human Resources Solutions
Waterloo, ON
- Full-time
Our client is seeking a highly driven and adaptable Human Resources Operations and Administration Specialist to join their growing organization. This hands-on, execution heavy role manages…
Added 31 mins ago
HD
Cyber and System Security Specialist
Hamilton-Wentworth District School Board (HWDSB)
Hamilton, ON
- Full-time
Added 31 mins ago
YC
Shortlist for: Elementary School Principal
York Catholic District School Board
Aurora, ON
- Full-time
If you have any questions please contact Maureen Sullivan, Acting Academic Services Specialist at
Added 31 mins ago
SA
Reliability Applications Specialist
Spartakus APM
Kirkland, QC
- Full-time
As our Reliability Applications Specialist, you will work directly with customers to help them get real results from Spartakus APM and LubeIT. You will meet with customers regularly, review…
Added 46 mins ago
K
Retention Marketing Specialist
Knix
Toronto, ON
- Full-time
Knix is looking for a Retention Marketing Specialist to be the keeper of all owned channel campaigns. You own the calendar, briefs and execution across email and SMS.
Added 46 mins ago
OT
Specialist, Corporate Services
Ontario Teachers' Pension Plan
Toronto, ON
- Full-time
The Specialist provides specialized program and analytical support for key Corporate Services programs, with a focus on Real Estate Operations (REO) vendor governance, lease administration…
Added 46 mins ago
OH
Specialist, Palliative Care Implementation
Ontario Health
Toronto, ON
- Full-time
As Specialist, Palliative Care Implementation, you will provide project management support for the Palliative Care Health Services Delivery Framework, initially focused on adults in…

Prophix

M365 Specialist

Toronto, ON, Canada
Etobicoke, ON, Canada

$80,000 to $113,000 CAD / year · Full-time

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Job details

Pay: $80,000 to $113,000 CAD / year
Job type: Full-time
Apply by: Nov 27, 2026
Experience: 3 to 5+ years of experience in Microsoft 365 administration, systems engineering, or endpoint and identity management in an enterprise environment
Posting language: English
Posted: Oct 28, 2026

Original job description

See What You Can Do With Prophix

At Prophix, we're building the platform that helps finance teams stop managing spreadsheets and start driving strategy. Prophix One™ brings planning, reporting, consolidation, and automation together in a single place, and we are expanding its AI capabilities faster than ever. If you want to work on a product that genuinely changes how finance teams operate, and do it alongside people who care about getting it right, this is where you want to be.

We're headquartered in the Greater Toronto Area, with teams and offices across North America, Europe, and Australia. Trusted by more than 3,000 finance teams across 100+ countries, Prophix One™ is built for organizations that want to plan smarter and move faster.

As an M365 Specialist, you are the single owner of Prophix's Microsoft 365 tenant, accountable for its security, compliance, and day-to-day health for employees across North America, Europe, and Australia. You will work closely with IT, Security, and the service desk to replace reactive, shared coverage with documented controls and clear ownership across Entra ID, Intune, Teams, SharePoint Online, and Exchange Online. Your work reduces risk, keeps evidence ready for ISO, SOC II, and HITRUST assessments, and frees the broader team to focus on higher-order problems.

This is a hybrid role reporting to our Etobicoke, ON headquarters 1x/week or as needed.

What You Will Do

Own the M365 Platform

Take end-to-end ownership of Entra ID, Intune, Teams, SharePoint Online, OneDrive, and Exchange Online, including policies, permissions, and tenant-wide configuration standards
Complete a tenant audit and maintain a documented RACI so every M365 service and critical configuration has a named owner
Serve as the Tier 3 escalation point for complex Microsoft 365 incidents from the service desk, and publish the knowledge articles that prevent repeat tickets
Monitor the Microsoft 365 Message Center and roadmap, assess the impact of upcoming changes and deprecations, and plan configuration changes and user communications ahead of time
Manage M365 licensing and rollout, and set and enforce standards for site and team naming, ownership, and sharing
Plan and run tenant-to-tenant and content migrations (Teams, SharePoint, OneDrive, and mailboxes) for acquisitions, divestitures, and reorganizations, using tools such as ShareGate. Map permissions and sensitive-data requirements before content moves, validate results afterward, and document cutover and rollback steps

Identity, Access, and Endpoint Security

Administer Entra ID, Conditional Access, and MFA policies, and resolve risky sign-in alerts and exception requests quickly, with new items closed in under five business days
Set up and maintain SSO (SAML and OIDC) and SCIM provisioning for new and existing applications
Run scheduled access reviews for privileged roles, guest users, app registrations, enterprise applications, and admin-consent grants. Document every decision and removal
Maintain a register of certificates and credentials, and renew them before expiry
Track patch and vulnerability status across Windows and Mac devices in Intune, follow up on overdue items, and drive remediation to closure with a target of 95% or better critical patch compliance

Govern Data and Collaboration

Implement and enforce tenant-wide standards for sensitivity labels, data loss prevention policies, retention configurations, and guest sharing controls, and track progress with a Purview compliance score or equivalent metric
Manage SharePoint Online and OneDrive: site provisioning, permission models, external sharing settings, storage consumption, and archival of stale content
Extend the same governance standards to Power Platform

Automate and Manage Change

Build PowerShell and Microsoft Graph automations for high-frequency recurring work such as access reviews, patch compliance reporting, and certificate expiry tracking, with scheduled reports delivered to IT and security leadership
Develop reports in Splunk and workflow automations in n8n to surface compliance status and operational metrics
Raise and manage changes in ServiceNow for anything that touches the production environment

Stay Audit-Ready

Keep audit evidence current for ISO, SOC II, and HITRUST, with runbooks, supporting documentation, and evidence packages ready for examiner review ahead of each assessment cycle
Write and maintain runbooks covering the configurations, automations, and processes you own
Identify gaps in existing documentation and close them proactively

Requirements

What You Will Bring

We hire for potential as much as experience. If this role excites you but you don't check every box, we still want to hear from you. At Prophix, people who ask good questions, adapt quickly, and bring a fresh perspective often make the biggest impact.

Required Qualifications

Degree or diploma in IT or a related field, or equivalent experience backed by Microsoft certifications (for example MS-102, SC-300, or MD-102)
3 to 5+ years of experience in Microsoft 365 administration, systems engineering, or endpoint and identity management in an enterprise environment
Hands-on administration of Microsoft 365 services including Entra ID, Intune, Teams, SharePoint Online, and Exchange Online in an enterprise environment
Practical experience with identity and access management: Conditional Access, MFA, SSO using SAML and OIDC, SCIM provisioning, and certificate lifecycle management
Working knowledge of endpoint patching and vulnerability management practices, including compliance reporting and remediation tracking across Windows and Mac devices
Demonstrated scripting ability in PowerShell and Microsoft Graph for reporting, automation, and operational tooling
Experience writing and maintaining runbooks, technical documentation, and change records in a structured IT environment
Clear written and verbal communication, including the ability to explain technical findings such as patch gaps, access exceptions, and compliance risks to IT, security, and business stakeholders
Experience with tenant migrations using ShareGate
Familiarity with Microsoft Purview and Power Platform governance
Hands-on experience with Ivanti and Jamf for endpoint management
Experience with ServiceNow, Splunk, and n8n in an IT operations or automation context
Audit support experience with ISO, SOC II, or HITRUST, or Microsoft certifications such as MS-102, SC-300, MD-102, or SC-200
Must be legally entitled to work in the country where this role is located (Etobicoke, Ontario, Canada)

Preferred Qualifications

Corporate Performance Management, FP&A, SaaS industry experience
Comfortable using AI tools responsibly to support research, drafting, and data review, and quick to learn new tools as technology and workflows evolve
Curious, collaborative, and motivated to keep improving how you work across teams and with AI-supported tooling

Benefits

Compensation

The total target compensation for this role is $80,000 - $113,000 CAD, in accordance with applicable pay transparency laws. Actual compensation will be determined based on factors such as skills, experience, location, and internal equity.

What's Included for You?

Comprehensive health, dental, vision, and mental-health coverage

Retirement savings with employer contributions

Parental leave top-up

Annual wellness allowance

Generous paid time off including vacation and sick time

Education assistance and tuition reimbursement

Social events, team activities, and opportunities to build community

Opportunities to participate in Environmental, Social, and Governance (ESG) initiatives

Quarterly Town Halls and Kickoffs that bring teams together to celebrate wins, share updates, and look ahead at what's next

Apply Now!

If you're looking for a place where your work touches real products, real customers, and real decisions, and where your career can grow in the direction you choose, we would love to meet you. Apply and let's talk about what's possible.

Accessibility & AI Transparency

Prophix promotes an accessible hiring process. If you need accommodation at any stage, we'll work with you. Some interviews may be recorded so our hiring team can review and assess responses fairly and consistently. As part of our commitment to Responsible AI, we use a small number of AI-supported tools to help with tasks like resume review, shortlisting, or creating interview summaries. AI is never used as the sole basis for hiring decisions, and your personal data is never used to train AI models. If you'd prefer not to take part in any AI-assisted step, just let us know and we'll be happy to accommodate.

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More about this job

Responsibilities

Own and secure Prophix’s Microsoft 365 tenant, including identity, endpoint, collaboration, and data governance, while serving as the Tier 3 escalation point and managing migrations and operational changes. Automate recurring administration and compliance reporting, maintain runbooks and ownership documentation, and keep evidence ready for ISO, SOC II, and HITRUST assessments.

Requirements

Requires a degree or diploma in IT or a related field, or equivalent experience supported by Microsoft certifications, and 3 to 5+ years of enterprise Microsoft 365, identity, or endpoint administration experience. Candidates should have hands-on expertise with Microsoft 365 services, identity and endpoint security, PowerShell and Microsoft Graph, ShareGate migrations, documentation, and audit support; familiarity with Purview, Power Platform, Ivanti, Jamf, ServiceNow, Splunk, and n8n is also sought.

Skills

Microsoft 365 Administration
Entra ID
Intune
Identity and Access Management
Conditional Access and MFA
Single Sign-On and SCIM Provisioning
PowerShell and Microsoft Graph
Endpoint Security and Patch Management
SharePoint Online and OneDrive Governance
Microsoft Purview
Tenant and Content Migrations
ServiceNow Change Management
Splunk Reporting
Technical Documentation and Runbooks
Audit Readiness and Compliance
Ivanti and Jamf

Benefits

Health Coverage
Dental Coverage
Vision Coverage
Mental Health Coverage
Parental Leave Top-Up
Annual Wellness Allowance
Paid Vacation and Sick Time
Education Assistance and Tuition Reimbursement
Social Events and Team Activities
Environmental, Social, and Governance Initiatives

Visa sponsorship

Not detected in the job text

Keywords

Microsoft 365
Entra ID
Intune
Microsoft Teams
SharePoint Online
OneDrive
Exchange Online
Conditional Access
Multi-Factor Authentication
SAML
OIDC
SCIM
PowerShell
Microsoft Graph
ShareGate
Microsoft Purview
Power Platform
ServiceNow
Splunk
n8n
Ivanti
Jamf
ISO
SOC II
HITRUST
Endpoint Management
Tenant Migration
Data Loss Prevention
Sensitivity Labels

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