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Added 5 mins ago
NR
Program Specialist
Niagara Region
ON · Niagara, ON
- Full-time
…(including labour disruption planning), coordinating Emergency Operations Centre activation, and leading training, exercises, and after-action reviews to embed lessons learned. This role…
Added 5 mins ago
SP
Solutions Architect, Salesforce Migrations (Data360, Revenue, Tableau, or Marketing Clouds)
Salesforce Partner Canada
Toronto, ON
- Full-time
Act as the technical point of contact during major migration incidents - coordinating with Engineering and Product to protect the customer's operations during cutover phases.
Added 21 mins ago
SD
Beauty Specialist, Hourly Part Time Evening
Shoppers Drug Mart
Elliot Lake, ON
- Part-time
Added 35 mins ago
HM
Family Practitioner/General Practitioner
Health Match BC
Kelowna, BC
- Full-time
Added 1 hour ago
SR
Property Accountant
STRIVE Recruitment Inc.
Vancouver, BC
- $70,000 to $85,000 CAD / year
- Full-time
STRIVE is a Vancouver-based recruitment firm offering recruitment solutions in the specialist areas of Accounting Finance, Construction, Corporate Administration, Operations, and…
Added 1 hour ago
LC
Beauty Specialist, Hourly Part Time Flexible Shifts
Loblaw Companies Limited
AB · Edmonton, AB
- Part-time
Added 1 hour ago
JT
Business Process & System Specialist
J-Squared Technologies Inc.®
ON · Ontario, Canada
- Full-time
Business Process & System Improvement Specialist | Operations
Added 1 hour ago
H
Global Mining Practice Business Development Leader
HDR
Corner Brook, NL
- Full-time
…permitting and feasibility through detailed design, construction, operations, water and mine waste management, and closure and reclamation. You’ll connect clients with integrated technical,…
Added 1 hour ago
Technical Services Manager
Rentokil Initial
Vancouver, BC
…performing site assessments, risk analysis, and supporting Operations through coaching and solution development. The TSM identifies improvement opportunities and works with Operations at…
Added 1 hour ago
Technical Services Manager
Rentokil Initial
Surrey, BC
…performing site assessments, risk analysis, and supporting Operations through coaching and solution development. The TSM identifies improvement opportunities and works with Operations at…
Added 2 hours ago
RI
Technical Services Manager
Rentokil Initial
Surrey, BC
- Full-time
…performing site assessments, risk analysis, and supporting Operations through coaching and solution development. The TSM identifies improvement opportunities and works with Operations at…
Added 2 hours ago
RI
Technical Services Manager
Rentokil Initial
Vancouver, BC
- Full-time
…performing site assessments, risk analysis, and supporting Operations through coaching and solution development. The TSM identifies improvement opportunities and works with Operations at…
Added 2 hours ago
Documentation Specialist
GRIFOLS, S.A.
Mississauga, ON
The Documentation Specialist provides support to the QA department in controlling GMP documentation processing, filing, tracking and archiving. The individual maintains various data bases…
Added 2 hours ago
HM
Family Practitioner/General Practitioner
Health Match BC
New Westminster, BC
- Full-time
Dedicated clinic manager and HR director to assist with daily operations
Added 2 hours ago
HM
Physical Medicine and Rehabilitation
Health Match BC
New Westminster, BC
- Full-time
Are you a sports medicine specialist and seeking a balanced, supportive, and modern work environment? We invite you to be part of our growing practice at our New Westminster location!
Added 3 hours ago
C
Radiation Compliance Specialist
Chrysos
Vancouver, BC
- Full-time
The Radiation Compliance Specialist is responsible for providing essential radiation licensing, safety, and compliance support to Chrysos operations primarily in North and South America.
Added 3 hours ago
RB
Banking Advisor
Royal Bank of Canada
Mystery Lake, MB · THOMPSON, Manitoba
- Full-time
…on-boarding a new client, or referring a complex opportunity to a specialist, your expertise will contribute to creating meaningful and memorable client experiences to drive client…
Added 3 hours ago
D
Senior AI & Cyber Defense Specialist
Darktrace
Canada
- Full-time
We are looking for an experienced cybersecurity professional to operate as a Senior AI & Cyber Defense Specialist across the Americas region. This is a customer- and partner-facing role…
Added 3 hours ago
S
Senior HSEQ Advisor
Sedgman
Vancouver, BC
- Full-time
…from tender and project establishment through to execution and…
Added 3 hours ago
P
E-Commerce Operations Specialist
Pergolux
Remote, Canada
- $60,000 to $70,000 CAD / year
- Full-time
- Remote
As our E-Commerce Operations Specialist, you will drive the day-to-day operational excellence and health of our US storefront, ensuring seamless user experiences, catalog precision, and…
Added 4 hours ago
G
Quality Assurance Specialist
Gastops
Ottawa, ON
- Contract
…critical equipment from the design stage through to in-service operations and support. We design, manufacture, and support advanced equipment sensing and analysis products, including…
Added 4 hours ago
RH
KYC Risk & Compliance Specialist
Robert Half
Calgary, AB
- Full-time
Added 4 hours ago
PC
HES Specialist – Canada (East Region)
Parkland Corporation
Quebec, QC
- Full-time
Le spécialiste SSE soutient les programmes de santé, sécurité et environnement (SSE) au sein des opérations de Sunoco dans la région Est du Canada. Le titulaire du poste travaille en…
Added 4 hours ago
PC
HES Specialist – Canada (East Region)
Parkland Corporation
Quebec, QC
- Full-time
Le spécialiste SSE soutient les programmes de santé, sécurité et environnement (SSE) au sein des opérations de Sunoco dans la région Est du Canada. Le titulaire du poste travaille en…
Added 4 hours ago
P
E-Commerce Operations Specialist
PERGOLUX
Vancouver, BC
- $60,000 to $70,000 CAD / year
- Full-time
As our E-Commerce Operations Specialist, you will drive the day-to-day operational excellence and health of our US storefront, ensuring seamless user experiences, catalog precision, and…

Prophix

M365 Specialist

Toronto, ON, Canada
Etobicoke, ON, Canada

$80,000 to $113,000 CAD / year · Full-time

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Job details

Pay: $80,000 to $113,000 CAD / year
Job type: Full-time
Apply by: Nov 27, 2026
Experience: 3 to 5+ years of experience in Microsoft 365 administration, systems engineering, or endpoint and identity management in an enterprise environment
Posting language: English
Posted: Oct 28, 2026

Original job description

See What You Can Do With Prophix

At Prophix, we're building the platform that helps finance teams stop managing spreadsheets and start driving strategy. Prophix One™ brings planning, reporting, consolidation, and automation together in a single place, and we are expanding its AI capabilities faster than ever. If you want to work on a product that genuinely changes how finance teams operate, and do it alongside people who care about getting it right, this is where you want to be.

We're headquartered in the Greater Toronto Area, with teams and offices across North America, Europe, and Australia. Trusted by more than 3,000 finance teams across 100+ countries, Prophix One™ is built for organizations that want to plan smarter and move faster.

As an M365 Specialist, you are the single owner of Prophix's Microsoft 365 tenant, accountable for its security, compliance, and day-to-day health for employees across North America, Europe, and Australia. You will work closely with IT, Security, and the service desk to replace reactive, shared coverage with documented controls and clear ownership across Entra ID, Intune, Teams, SharePoint Online, and Exchange Online. Your work reduces risk, keeps evidence ready for ISO, SOC II, and HITRUST assessments, and frees the broader team to focus on higher-order problems.

This is a hybrid role reporting to our Etobicoke, ON headquarters 1x/week or as needed.

What You Will Do

Own the M365 Platform

Take end-to-end ownership of Entra ID, Intune, Teams, SharePoint Online, OneDrive, and Exchange Online, including policies, permissions, and tenant-wide configuration standards
Complete a tenant audit and maintain a documented RACI so every M365 service and critical configuration has a named owner
Serve as the Tier 3 escalation point for complex Microsoft 365 incidents from the service desk, and publish the knowledge articles that prevent repeat tickets
Monitor the Microsoft 365 Message Center and roadmap, assess the impact of upcoming changes and deprecations, and plan configuration changes and user communications ahead of time
Manage M365 licensing and rollout, and set and enforce standards for site and team naming, ownership, and sharing
Plan and run tenant-to-tenant and content migrations (Teams, SharePoint, OneDrive, and mailboxes) for acquisitions, divestitures, and reorganizations, using tools such as ShareGate. Map permissions and sensitive-data requirements before content moves, validate results afterward, and document cutover and rollback steps

Identity, Access, and Endpoint Security

Administer Entra ID, Conditional Access, and MFA policies, and resolve risky sign-in alerts and exception requests quickly, with new items closed in under five business days
Set up and maintain SSO (SAML and OIDC) and SCIM provisioning for new and existing applications
Run scheduled access reviews for privileged roles, guest users, app registrations, enterprise applications, and admin-consent grants. Document every decision and removal
Maintain a register of certificates and credentials, and renew them before expiry
Track patch and vulnerability status across Windows and Mac devices in Intune, follow up on overdue items, and drive remediation to closure with a target of 95% or better critical patch compliance

Govern Data and Collaboration

Implement and enforce tenant-wide standards for sensitivity labels, data loss prevention policies, retention configurations, and guest sharing controls, and track progress with a Purview compliance score or equivalent metric
Manage SharePoint Online and OneDrive: site provisioning, permission models, external sharing settings, storage consumption, and archival of stale content
Extend the same governance standards to Power Platform

Automate and Manage Change

Build PowerShell and Microsoft Graph automations for high-frequency recurring work such as access reviews, patch compliance reporting, and certificate expiry tracking, with scheduled reports delivered to IT and security leadership
Develop reports in Splunk and workflow automations in n8n to surface compliance status and operational metrics
Raise and manage changes in ServiceNow for anything that touches the production environment

Stay Audit-Ready

Keep audit evidence current for ISO, SOC II, and HITRUST, with runbooks, supporting documentation, and evidence packages ready for examiner review ahead of each assessment cycle
Write and maintain runbooks covering the configurations, automations, and processes you own
Identify gaps in existing documentation and close them proactively

Requirements

What You Will Bring

We hire for potential as much as experience. If this role excites you but you don't check every box, we still want to hear from you. At Prophix, people who ask good questions, adapt quickly, and bring a fresh perspective often make the biggest impact.

Required Qualifications

Degree or diploma in IT or a related field, or equivalent experience backed by Microsoft certifications (for example MS-102, SC-300, or MD-102)
3 to 5+ years of experience in Microsoft 365 administration, systems engineering, or endpoint and identity management in an enterprise environment
Hands-on administration of Microsoft 365 services including Entra ID, Intune, Teams, SharePoint Online, and Exchange Online in an enterprise environment
Practical experience with identity and access management: Conditional Access, MFA, SSO using SAML and OIDC, SCIM provisioning, and certificate lifecycle management
Working knowledge of endpoint patching and vulnerability management practices, including compliance reporting and remediation tracking across Windows and Mac devices
Demonstrated scripting ability in PowerShell and Microsoft Graph for reporting, automation, and operational tooling
Experience writing and maintaining runbooks, technical documentation, and change records in a structured IT environment
Clear written and verbal communication, including the ability to explain technical findings such as patch gaps, access exceptions, and compliance risks to IT, security, and business stakeholders
Experience with tenant migrations using ShareGate
Familiarity with Microsoft Purview and Power Platform governance
Hands-on experience with Ivanti and Jamf for endpoint management
Experience with ServiceNow, Splunk, and n8n in an IT operations or automation context
Audit support experience with ISO, SOC II, or HITRUST, or Microsoft certifications such as MS-102, SC-300, MD-102, or SC-200
Must be legally entitled to work in the country where this role is located (Etobicoke, Ontario, Canada)

Preferred Qualifications

Corporate Performance Management, FP&A, SaaS industry experience
Comfortable using AI tools responsibly to support research, drafting, and data review, and quick to learn new tools as technology and workflows evolve
Curious, collaborative, and motivated to keep improving how you work across teams and with AI-supported tooling

Benefits

Compensation

The total target compensation for this role is $80,000 - $113,000 CAD, in accordance with applicable pay transparency laws. Actual compensation will be determined based on factors such as skills, experience, location, and internal equity.

What's Included for You?

Comprehensive health, dental, vision, and mental-health coverage

Retirement savings with employer contributions

Parental leave top-up

Annual wellness allowance

Generous paid time off including vacation and sick time

Education assistance and tuition reimbursement

Social events, team activities, and opportunities to build community

Opportunities to participate in Environmental, Social, and Governance (ESG) initiatives

Quarterly Town Halls and Kickoffs that bring teams together to celebrate wins, share updates, and look ahead at what's next

Apply Now!

If you're looking for a place where your work touches real products, real customers, and real decisions, and where your career can grow in the direction you choose, we would love to meet you. Apply and let's talk about what's possible.

Accessibility & AI Transparency

Prophix promotes an accessible hiring process. If you need accommodation at any stage, we'll work with you. Some interviews may be recorded so our hiring team can review and assess responses fairly and consistently. As part of our commitment to Responsible AI, we use a small number of AI-supported tools to help with tasks like resume review, shortlisting, or creating interview summaries. AI is never used as the sole basis for hiring decisions, and your personal data is never used to train AI models. If you'd prefer not to take part in any AI-assisted step, just let us know and we'll be happy to accommodate.

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More about this job

Responsibilities

Own and secure Prophix’s Microsoft 365 tenant, including identity, endpoint, collaboration, and data governance, while serving as the Tier 3 escalation point and managing migrations and operational changes. Automate recurring administration and compliance reporting, maintain runbooks and ownership documentation, and keep evidence ready for ISO, SOC II, and HITRUST assessments.

Requirements

Requires a degree or diploma in IT or a related field, or equivalent experience supported by Microsoft certifications, and 3 to 5+ years of enterprise Microsoft 365, identity, or endpoint administration experience. Candidates should have hands-on expertise with Microsoft 365 services, identity and endpoint security, PowerShell and Microsoft Graph, ShareGate migrations, documentation, and audit support; familiarity with Purview, Power Platform, Ivanti, Jamf, ServiceNow, Splunk, and n8n is also sought.

Skills

Microsoft 365 Administration
Entra ID
Intune
Identity and Access Management
Conditional Access and MFA
Single Sign-On and SCIM Provisioning
PowerShell and Microsoft Graph
Endpoint Security and Patch Management
SharePoint Online and OneDrive Governance
Microsoft Purview
Tenant and Content Migrations
ServiceNow Change Management
Splunk Reporting
Technical Documentation and Runbooks
Audit Readiness and Compliance
Ivanti and Jamf

Benefits

Health Coverage
Dental Coverage
Vision Coverage
Mental Health Coverage
Parental Leave Top-Up
Annual Wellness Allowance
Paid Vacation and Sick Time
Education Assistance and Tuition Reimbursement
Social Events and Team Activities
Environmental, Social, and Governance Initiatives

Visa sponsorship

Not detected in the job text

Keywords

Microsoft 365
Entra ID
Intune
Microsoft Teams
SharePoint Online
OneDrive
Exchange Online
Conditional Access
Multi-Factor Authentication
SAML
OIDC
SCIM
PowerShell
Microsoft Graph
ShareGate
Microsoft Purview
Power Platform
ServiceNow
Splunk
n8n
Ivanti
Jamf
ISO
SOC II
HITRUST
Endpoint Management
Tenant Migration
Data Loss Prevention
Sensitivity Labels

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