Administrative Assistant

Company: Prosper Immigration Inc.

Location: Surrey, British Columbia

Job Type: Full-Time

Work Arrangement: On-Site

About Prosper Immigration Inc.

Prosper Immigration Inc. is a professional Canadian immigration and consulting services company dedicated to supporting individuals, families, workers, students, and employers with their Canadian immigration needs.

Our team provides organized and client-focused support across a range of Canadian immigration matters, including temporary residence, work permits, study permits, permanent residence, employer and LMIA-related processes, and other immigration pathways. We work closely with clients and immigration professionals to ensure that applications, documentation, communication, and case-related requirements are managed efficiently and professionally.

At Prosper Immigration Inc., we are committed to maintaining high standards of accuracy, confidentiality, professionalism, and client service. As our operations continue to grow, we are seeking a motivated and highly organized Administrative Assistant to join our Surrey team and provide essential administrative and coordination support to our immigration consultants and case-management team.

Position Overview

The Administrative Assistant will be responsible for managing day-to-day administrative activities, scheduling appointments, coordinating calendars, maintaining client and candidate records, handling ATS and database updates, and supporting the immigration consulting team with administrative and operational tasks.

The ideal candidate is organized, dependable, detail-oriented, and comfortable working in a fast-paced professional environment where accuracy, confidentiality, and timely communication are essential.

Salary Range- 20$-24$/Hour(Depending on Experience)

Key Responsibilities

• Manage calendars, appointments, consultations, meetings, and follow-ups for immigration consultants and case managers.
• Schedule, confirm, reschedule, and coordinate client appointments.
• Handle incoming calls, emails, and general client inquiries professionally and efficiently.
• Maintain and update client and candidate information in ATS, CRM, and internal databases.
• Perform accurate data entry and maintain Excel trackers, reports, and administrative records.
• Coordinate document collection, scanning, uploading, filing, and organization.
• Maintain accurate and up-to-date client files and records.
• Track pending appointments, documents, follow-ups, and administrative tasks.
• Provide day-to-day administrative support to immigration consultants, case managers, and management.
• Prepare emails, correspondence, forms, reports, and other administrative documents.
• Assist with internal meetings, team coordination, and general office administration.
• Monitor and organize incoming communications and ensure appropriate follow-up.
• Maintain confidentiality when handling client information and immigration-related documents.
• Ensure administrative tasks are completed accurately and within established timelines.
• Support other administrative and operational requirements as assigned.

Qualifications & Requirements

• 1–2 years of experience in an administrative assistant, office coordinator, receptionist, client-service, or similar role.
• Experience in immigration, legal, recruitment, consulting, or professional services is an asset.
• Strong organizational and time-management skills.
• Excellent attention to detail and accuracy.
• Strong written and verbal communication skills in English.
• Professional telephone and email communication skills.
• Experience with ATS, CRM, databases, or client-management systems is an asset.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Strong computer and data-entry skills.
• Ability to handle confidential information with professionalism and discretion.
• Strong problem-solving skills and a proactive approach to work.
• Ability to work independently and collaboratively as part of a team.
• Knowledge of Canadian immigration administration is an asset but not mandatory.

What We Offer

• Health benefits and other employee benefits, subject to eligibility and company policies.
• Full-time employment in a growing professional immigration and consulting environment.
• Opportunity to work closely with experienced immigration consultants and case-management professionals.
• Training and professional development opportunities.
• Supportive, collaborative, and inclusive workplace culture.
• Opportunities for career growth and increased responsibilities.
• Exposure to diverse Canadian immigration files and client matters.
• Opportunity to develop valuable experience in administration, client coordination, ATS management, scheduling, and immigration case support.
• Professional work environment that values accuracy, accountability, teamwork, and continuous improvement.

Equal Opportunity Statement

Prosper Immigration Inc. is committed to fostering an inclusive, respectful, and professional workplace. We welcome applications from qualified candidates of diverse backgrounds and are committed to providing equal employment opportunities based on qualifications, skills, experience, and organizational requirements.

How to Apply

Interested candidates who meet the qualifications and experience requirements are encouraged to submit their resume to- avni@hirez.ca for consideration.

Only shortlisted candidates will be contacted.