Project Coordinator, Renewables
- Toronto, ON, Canada
Full-time
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Job details
- Job type
- Full-time
- Apply by
- Posting language
- English
- Posted
Original job description
Keep a fast-moving renewable energy team's projects, clients, and vendors running cleanly
Toronto, ON
Full-time, permanent
About The Opportunity
PRI is a multidisciplinary engineering and environmental consulting firm with offices across British Columbia, Alberta, Nova Scotia and Ontario. Our Renewables team delivers geotechnical and foundation engineering for solar projects across Canada and the United States, and is expanding into battery storage and wind. The work is high volume and fast moving: many projects at once, tight schedules, field crews on the road, and clients who expect quick answers.
We are hiring a Project Coordinator to be the person who keeps all of that running. You will be the day-to-day contact for clients on active projects, the one who gets vendor quotes and books the drillers, testing, and travel, the keeper of the schedule, and the first response to inbound inquiries and quote requests. The engineers own the technical work; you own everything that has to happen around it so projects are delivered on time, clients are kept informed, and nothing falls through the cracks. It is a role for someone who likes being at the centre of a busy team and takes real satisfaction in a job that runs cleanly.
What You'll Do
Project coordination
What you bring
Toronto, ON
Full-time, permanent
About The Opportunity
PRI is a multidisciplinary engineering and environmental consulting firm with offices across British Columbia, Alberta, Nova Scotia and Ontario. Our Renewables team delivers geotechnical and foundation engineering for solar projects across Canada and the United States, and is expanding into battery storage and wind. The work is high volume and fast moving: many projects at once, tight schedules, field crews on the road, and clients who expect quick answers.
We are hiring a Project Coordinator to be the person who keeps all of that running. You will be the day-to-day contact for clients on active projects, the one who gets vendor quotes and books the drillers, testing, and travel, the keeper of the schedule, and the first response to inbound inquiries and quote requests. The engineers own the technical work; you own everything that has to happen around it so projects are delivered on time, clients are kept informed, and nothing falls through the cracks. It is a role for someone who likes being at the centre of a busy team and takes real satisfaction in a job that runs cleanly.
What You'll Do
Project coordination
- Act as the day-to-day contact for clients on active projects: status updates, scheduling, site access, questions, and follow-up.
- Obtain, compare, and manage vendor quotes and bookings for drilling, pile testing, equipment, labs, and travel, and keep vendor costs within project budgets.
- Build and maintain project schedules, and coordinate field work and technologist scheduling with the Senior Geotechnical Engineer who leads the technical team.
- Track scope changes, prepare change orders for the Account Manager's approval, and work with project accounting on invoicing and collections status.
- Set up projects in Deltek and HubSpot, maintain project files to PRI's document control standard, and close out projects when complete.
- Watch for anything that threatens a schedule or a client relationship, and raise it early.
- Respond to and qualify inbound inquiries, route them to the Account Manager, and keep prospects warm.
- Prepare quotes and proposal drafts from PRI templates for the Account Manager to finalize.
- Keep HubSpot current: accounts, contacts, opportunities, and follow-up tasks.
- Research target accounts and support outbound campaigns and trade show follow-up.
What you bring
- Diploma or degree in business, project management, engineering technology, or a related field, or equivalent experience.
- 3 or more years coordinating projects in engineering, construction, renewable energy, or another field-based technical business.
- Experience managing vendors and subcontractors, including quotes, bookings, and cost tracking.
- Strong scheduling and organizational skills, with the ability to keep many projects moving at once and never lose track of a commitment.
- Confident, professional communication with clients by phone and email, and the diplomacy to get what you need from busy engineers and field crews.
- Comfort with CRM and project systems; HubSpot and Deltek experience are assets, as is practical use of AI tools to work faster.
- Meticulous attention to detail on budgets, change orders, invoicing, and files.
- Exposure to solar, wind, or energy storage projects, or to geotechnical and foundation work.
- Experience supporting projects in the United States, including vendor and travel logistics across the border.
- Inside sales or quoting experience in a technical services business.
- Project management training such as CAPM or equivalent.
- A central seat on a growing team in one of Canada's fastest-growing markets.
- Real ownership from day one, and a clear path toward project management or account management as the team grows.
- Engineers and technologists who respect good coordination, and leaders who want you to run things your way.
- A firm investing in modern tools, including HubSpot, Deltek, and AI-enabled approaches.
- Competitive compensation, comprehensive benefits, and support for professional development.
More about this job
Responsibilities
Coordinate active renewable energy projects by managing client communications, schedules, field work, vendor quotes and bookings, budgets, change orders, invoicing status, project records, and closeout. Support inside sales by qualifying inbound inquiries, preparing quote and proposal drafts, maintaining HubSpot records, and assisting with account research and outreach.
Requirements
Requires a diploma or degree in business, project management, engineering technology, or a related field, or equivalent experience, plus at least three years coordinating projects in a technical or field-based business. Candidates should have vendor and subcontractor management experience, strong scheduling and organizational skills, professional client communication, familiarity with CRM and project systems, and meticulous attention to detail; renewable energy exposure, U.S. project logistics, quoting experience, and CAPM or equivalent training are preferred.
Skills
- Project Coordination
- Client Communication
- Vendor Management
- Scheduling
- Budget Tracking
- Change Order Preparation
- Project Accounting Coordination
- Document Control
- CRM Management
- Inside Sales
- Quote Preparation
- Proposal Drafting
- Field Work Coordination
- Organization
- Attention To Detail
- AI Tool Proficiency
Benefits
- Comprehensive Benefits
- Professional Development Support
Visa sponsorship
Not detected in the job text
Categories
- Energy
- Engineering
- Management & Leadership
- Sales
- Environmental & Sustainability
Keywords
- Renewable Energy
- Solar Projects
- Battery Storage
- Wind Energy
- Geotechnical Engineering
- Foundation Engineering
- Project Coordination
- Client Relations
- Vendor Management
- Subcontractor Management
- Project Scheduling
- Field Work Coordination
- Drilling
- Pile Testing
- Budget Tracking
- Change Orders
- Project Accounting
- Invoicing
- Document Control
- Inside Sales
- Quote Preparation
- Proposal Drafting
- HubSpot
- Deltek
- CRM
- AI Tools
- CAPM
- Trade Shows
- Cross-Border Travel Logistics