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Added 1 hour ago
TS
Program Coordinator – Warming Centre
The Salvation Army Canada and Bermuda Territory
Prince Albert, SK
- Full-time
Meets regularly to complete check ins with the Housing Services Manager to ensure continuity of services and alignment to program goals.
Added 1 hour ago
UO
Undergraduate Advisor and Coordinator
University of Waterloo
Stratford, ON · Digital Media Stratford
- Full-time
Supports the Program Manager Academic Administrative Supervisor in overall management of the undergraduate program by providing background information, research, advice, administrative…
Added 6 hours ago
T
Senior Personal Banker Trainee – Home Borrowing - Cantonese and/or Mandarin are considered an asset
TD
Calgary, AB
- Full-time
Consistently engage in proactive customer outreach (via phone, email, etc.) to discuss portfolio updates and/or additional opportunities which best service the customer's needs; responsible…
Added 6 hours ago
LH
Outreach Worker
Lookout Housing and Health
Duncan, BC
- Internship
The Outreach Worker reports to the Designated Manager and works in accordance with the mission and philosophy of Lookout Housing and Health Society including following Lookout’s Code of…
Added 6 hours ago
Assistant Manager, Reconciliation Operations (GWO)
Scotiabank
Toronto, ON
Employee Referral Program – Potential Reward: $1,000.00
Added 7 hours ago
Casual Community Support Workers (Kamloops)
Connective
Kamloops, BC
This position will provide residential and/or outreach services to clients who are experiencing mental health issues, and/or developmental disability. Residential Community Living Workers…
Added 7 hours ago
Casual Residential Community Living Worker - Hope House 382
Connective
Kamloops, BC
This position will provide residential and/or outreach services to clients who are experiencing mental health issues, and/or developmental disability. Residential Community Living Workers…
Added 8 hours ago
Accounting Officer, Reconciliation (GWO)
Scotiabank
ON · Mississauga, ON
Employee Referral Program – Potential Reward: $1,000.00
Added 8 hours ago
MP
Donor Relations Coordinator
Mission Possible
Vancouver, BC
- Part-time
The Donor Relations Coordinator will report to the Manager of Development and will work closely with other members of the Development Team and other Mission Possible staff. They will…
Added 8 hours ago
N(
Indigenous Recruitment Specialist, Nîsôhkamâtotân Centre
NAIT (Northern Alberta Institute of Technology)
AB · Edmonton, AB
- Full-time
Reporting directly to the Manager of Nîsôhkamâtotân Programs and Services, this position is a member of both the Nîsôhkamâtotân Centre and the Student Recruitment team. The Indigenous…
Added 8 hours ago
UO
Communications Specialist
University of British Columbia
Vancouver, BC · UBCV | School of Population & Public Health (SPPH)
- $6,143.67 to $8,830.25 CAD / month
- Full-time
The Regulatory Science Lab (RSL) is the research pillar of the ATM. RSL is an innovative program of research focused o
Added 9 hours ago
NH
INTAKE OUTREACH WORKER
Northern Health - BC
Prince George, BC
- Full-time
Are you an Intake/Outreach Worker looking to highlight your knowledge, skills, and abilities in a new and dynamic environment? We currently have an opportunity for you to bring your…
Added 9 hours ago
NA
Indigenous Recruitment Specialist, Nîsôhkamâtotân Centre
Northern Alberta Institute of Technology
St. Catharines, ON · Main Campus
- Full-time
Reporting directly to the Manager of Nîsôhkamâtotân Programs and Services, this position is a member of both the Nîsôhkamâtotân Centre and the Student Recruitment team. The Indigenous…
Added 9 hours ago
TM
Student Success Navigator
Toronto Metropolitan University
Toronto, ON
- Temporary
…developing and delivering engaging information, programming, and outreach opportunities that help students make the most of their university…
Added 9 hours ago
TS
Caseworker
The Salvation Army Canada and Bermuda Territory
Regina, SK
- Full-time
Ensure that program procedures are maintained in own work and when providing recommendations to others, support the Program Manager in developing relevant policies and present to the…
Added 9 hours ago
FH
Youth Therapist, Substance Use Services
Fraser Health
Surrey, BC
- Full-time
…and customer best practices. Services may be provided on an outreach basis when required in order to assess and/or engage with clients within their own environment and community. May be…
Added 9 hours ago
TU
Communications Specialist
The University of British Columbia
Vancouver, BC
- $6,143.67 to $8,830.25 CAD / month
- Full-time
The Regulatory Science Lab (RSL) is the research pillar of the ATM. RSL is an innovative program of research focused
Added 9 hours ago
WC
Business Development Representative (2026-402-CP)
WoodGreen Community Services
Toronto, ON
- Contract
Using data-driven outreach strategies, market intelligence, and AI-enabled prospecting tools, the BDR converts employer interest into Sales Qualified Leads (SQLs) and hiring activity.…
Added 10 hours ago
A-
Manager, Community Platform Growth
AMA - Alberta Motor Association
Edmonton, AB · Administration Centre
- Full-time
As Manager, Community Platform Growth, you’ll help grow AMA’s two-sided Marketplace by bringing more trusted service providers, sellers and consumers together. Reporting to the Director,…
Added 10 hours ago
Area Studies Manager
University of Toronto
Toronto, ON
The Area Studies Manager is responsible for providing comprehensive operational, project and administrative support to the directors and affiliated faculty of the Munk School’s Area Studies…
Added 10 hours ago
TT
GTM (Go-To-Market) Manager
Tundra Technical Solutions
Regina, SK · Greater Regina Metropolitan Area
- $60,000 to $80,000 CAD / year
- Full-time
As a GTM Manager, you will drive new business growth by building strong client relationships, identifying market opportunities, and executing strategic go-to-market plans. This role is…
Added 10 hours ago
NS
Psychiatrist, Community Mental Health and Addictions - Halifax
Nova Scotia Healthcare System
Halifax, NS
- Contract
…multidisciplinary teams within the Nova Scotia Mental Health and Addiction Program to provide general psychiatric services to patients primarily in the Central Zone and specialty services…
Added 10 hours ago
Manager, Annual Giving & Donor Engagement
YMCA of Northeastern Ontario
North Bay, ON
We are currently looking for a Manager, Annual Giving & Donor Engagement to join our team of committed professionals. This Full-time position within the Association is housed at the YMCA of…
Added 10 hours ago
Manager of Youth Hub Programs
360°kids
Richmond Hill, ON
The Manager of Youth Hub Programs oversees the daily operations and implementation of strategic direction at the Richmond Hill Youth Hub including Connections emergency housing, and Home…
Added 11 hours ago
Team Lead - Outreach
Canadian Mental Health Association- Peel Branch
Brampton, ON
The Team Lead, Outreach role includes both front line and leadership duties. The Team Lead will provide leadership support to front line staff of the Outreach team and support the Program…

Providence Healthcare

Clinic Support Assistant

1260 Granville Street, Vancouver, BC, V6Z 1M4, Canada

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Job details

Apply by: Nov 20, 2026
Posting language: English
Posted: Nov 3, 2026

Original job description

Salary

The salary range for this position is CAD $30.55/Hr. - CAD $32.39/Hr.

Job Accuracy Posting Flag

The hours of work, including start and stop times, days off, work area and work site may be subject to change consistent with operations requirements and applicable provisions of the Collective Agreement and statutes. **Testing may be required. ***A criminal record check may be required

Summary

At Foundry Vancouver Granville Clinic, you'll be at the heart of creating a welcoming, organized, and client-focused healthcare experience. Reporting to the Patient Care Manager (or designate), the Clinic Support Assistant plays a vital role in supporting the delivery of high-quality, patient-, client-, and family-centred care while fostering a safe, respectful, and inclusive environment for patients, families, visitors, and staff.

In this dynamic role, you will provide a broad range of administrative, reception, and clerical support services, including coordinating appointments, processing intake referrals, responding to inquiries, maintaining calendars, and managing client records and filing systems. You will also prepare reports, correspondence, and other documentation using Microsoft Office applications, support clinic administrative processes, monitor and order supplies, and assist with maintaining clinic equipment and workspaces.

What You Bring

QUALIFICATIONS:

Education, Training, and Experience

Grade 12, medical office assistant course from a recognized institution plus three (3) years’ recent, related experience, or an equivalent combination of education, training and experience.

Skills and Abilities

Knowledge of the principles and practices of office and community clinic management.
Knowledge of medical terminology.
Ability to operate related equipment and proven word processing skills, ability to create and work with spreadsheets, Microsoft Office documents and software, electronic medical records software and clinical databases.
Ability to type 40 wpm.
Business writing skills.
Ability to maintain effective working relationships with employees, clients/patients, other service providers and the general public.
Ability to explain clinical contracts, clinic procedures and regulations, to maintain confidentiality and to communicate effectively both verbally and in writing.
Ability to work under pressure, to multi-task, to problem-solve, to take initiative, to anticipate potential problems/conflicts and take appropriate actions, to organize and prioritize workload and meet deadlines.
Ability to supervise the maintenance of complex clinical records and to prepare statistics/narrative reports from the records.
Ability to work as part of a team and to participate in meetings.
Ability to work independently and in cooperation with others.
Knowledge of nursing equipment.
Physical ability to carry out the duties of the position.

What We Offer

A competitive salary: $30.55/Hr. - 32.39/Hr.
Growth opportunities:We welcome individuals at all stages of their career, offering opportunities for professional development and growth.
Inclusive culture: We respect the diversity, dignity and interdependence of all persons. We value the cultural richness that our diverse workforce brings to the care of our equally diverse population of patients and residents.

Your Day to Day:

Performs administrative duties for clinic staff such as screening and prioritizing incoming clinic mail, maintaining appointment schedules, arranging meetings and participating in, meetings as required, prepares agendas and handouts, takes minutes, word processes and distributes minutes, or notes of meetings, and composes correspondence in accordance with established procedures.
Assists with clinic and program activities by booking appointments, checking appointment lists, notifying clients of appointments, assembling and obtaining relevant client information, filling out laboratory requisitions, booking tests, and ensuring sufficient clinical, stationary, and client literature supplies are on hand.
Responds to calls/answers inquiries regarding routine program information, relaying phone messages to staff, and greeting clients in waiting area.
Receives intake referrals, completes documentation required for admission, and enters client information into the applicable clinical information/admitting system or client scheduling system; makes up charts from intake information. Enters consultation information such as diagnosis, tests ordered, test results etc, into the database to ensure client records are up to date.
Produces a variety of letters, memos, consultation reports, progress notes, agendas etc. from draft or verbal instruction using standard desktop word-processing, spreadsheet and presentation software at an intermediate level, obtains signatures, and distributes and files documents.
Compiles statistical information such as number of client visits, types of diagnosis, number of follow up visits, enters in spreadsheets, and prints monthly reports.
Answers routine inquiries about services, advises callers of services in the community and refers inquiries as appropriate and following protocols for obtaining assistance in an emergency/crisis situation.
Assists Supervisor/Coordinator by providing input in the development and interpretation of administrative policies/procedures/processes and related documents. Updates manuals by word processing new policies and procedures and adding or replacing information in manuals as directed and/or drafts procedures for review and approval.
Authorizes expenditures within a set limit, maintains/balances petty cash account and processes associated billings.
Maintains client files by preparing, assembling and labelling charts, placing required documentation on charts, and checking to ensure information in chart is complete. Follows up on missing information and archives inactive files.
Maintains levels of general office and clinic supplies and ensures equipment maintenance by methods such as troubleshooting office equipment problems, monitoring clinical supply inventory levels, identifying requirements and/or receiving and processing requests for maintenance, ordering and/or completing requisitions as per established procedures, checking goods received with packing slips to verify order received, documenting, distributing and storing shipments.
Provides support in clinical settings by performing duties such as setting up and dismantling rooms, and calibrating and cleaning equipment such as scales and glucometers.
Delivers and disposes of supplies, biologicals, materials, and equipment by performing duties such as packaging, making arrangements for pickup and delivery, and transporting.
Prepares nursing outreach and PPC supplies by stocking with medical supplies, dressings, and equipment.
Receives payments, issues receipts, processes mileage requests and other expenses and reconciles and forwards as per established procedures.
Arranges building maintenance and cleaning including liaising with janitorial/maintenance staff, arranging external/internal maintenance, recommending and overseeing minor modifications/renovations to the worksite and participating in space planning and space utilization, as per established policies and procedures.
Performs a variety of clerical functions such as arranging for couriers, calling taxis and/or handing out vouchers for clients, filing, photocopying and faxing.
Provides new staff by providing an informal overview of work area, advising staff of office procedures, and demonstrating use of various equipment.
Provides direction to volunteers, and monitors and assists as required.
Performs other related duties are assigned.

Who We Are:

Providence Health Care is one of the largest faith-based health care organizations in Canada. For the people at Providence, living our Mission, Vision and Values means providing British Columbians with compassionate, socially just, exceptional and innovative care every day.

From our humble roots 129 years ago, Providence has grown into globally renowned research, teaching, and care organization. As individuals within a mission-driven organization, we choose to be part of Providence Health Care because we value the organization’s long commitment to social justice and compassionate care, and its commitment to the process of Truth and Reconciliation with Indigenous Peoples.

We acknowledge that Providence Health Care & the new St. Paul’s Hospital site is located on the traditional, ancestral, and unceded territory of the Coast Salish Peoples, including the territories of the xʷməθkwəy̓əm (Musqueam), Skwxwú7mesh (Squamish), and Səl̓ílwətaʔ/Selilwitulh (Tsleil-Waututh) Nations.

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More about this job

Responsibilities

The Clinic Support Assistant provides comprehensive administrative, reception, and clerical support to ensure a welcoming and organized healthcare environment. Responsibilities include managing appointments, maintaining client records, processing intake referrals, and assisting with clinical equipment and supply maintenance.

Requirements

Candidates must have a Grade 12 diploma, a medical office assistant course, and at least three years of recent, related experience. Proficiency in Microsoft Office, medical terminology, and the ability to type 40 wpm are required.

Skills

Medical terminology
Office management
Word processing
Spreadsheet management
Electronic medical records
Clinical database management
Typing 40 wpm
Business writing
Client relations
Conflict resolution
Data entry
Inventory management
Equipment maintenance
Statistical reporting
Administrative support
Scheduling

Benefits

Growth opportunities
Inclusive culture

Visa sponsorship

Not detected in the job text

Keywords

Clinic Support
Medical Office Assistant
Healthcare Administration
Patient Care
Intake Referrals
Electronic Medical Records
Microsoft Office
Data Entry
Inventory Management
Medical Terminology
Clinical Records
Scheduling
Administrative Support
Reception
Statistical Reporting
Equipment Maintenance
Client Services
Health Care
Clinic Management
Documentation

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