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Added 4 hours ago
LC
Athletics & Recreation Coordinator
Lambton College
Sarnia, ON
- Internship
Lambton College is committed to the personal and professional growth of all our employees. Employees of Lambton College are incredibly valued and part of a transformative adventure. They…
Added 8 hours ago
CW
Office Coordinator
Canadian Wealth Inc.
Calgary, AB
- Full-time
A genuine interest in business operations, professional development, and long-term career growth.
Added 12 hours ago
DT
Business Development Coordinator
Dream Theory
Toronto, ON
- Full-time
We’re looking for a Business Development Coordinator who is organized, proactive, and relationship-oriented to help grow our client network and support new business opportunities. This role…
Added 15 hours ago
MD
Corporate Tax Auditor - Revenue Tax Specialist or Revenue Tax Specialist Intermediate or Revenue Tax Specialist Senior
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
…by providing benefits, support resources, and training and development…
Added 16 hours ago
AH
Office Coordinator
Assisting Hands of Ottawa
Ottawa, ON
- $22 to $26 CAD / hour
- Full-time
Office Coordinator – Bilingual (English & French)
Added 16 hours ago
LC
Athletics & Recreation Coordinator
Lambton College
Sarnia, ON
- Internship
Lambton College is committed to the personal and professional growth of all our employees. Employees of Lambton College are incredibly valued and part of a transformative adventure. They…
Added 17 hours ago
BB
Event Coordinator
Bond Brand Loyalty
Toronto, ON
- $50,000 to $62,500 CAD / year
At Bond, we build growth and loyalty for some of the world’s most recognized brands. Behind that work is a team of smart, curious people who care deeply about our clients and each other,…
Added 20 hours ago
MD
Grants Specialist / Grants Specialist Intermediate
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
…by providing benefits, support resources, and training and development…
Added 20 hours ago
MD
Rehabilitation Policy Specialist/Compliance Services Officer Senior
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
…by providing benefits, support resources, and training and development…
Added 1 day ago
LC
Athletics & Recreation Coordinator
Lambton College
Sarnia, ON
- Internship
Lambton College is committed to the personal and professional growth of all our employees. Employees of Lambton College are incredibly valued and part of a transformative adventure. They…
Added 1 day ago
SA
JR. COST ACCOUNTANT AND MATERIAL DATA COORDINATOR
Sika AG
Oakville, ON
- $55,000 to $60,000 CAD / year
- Full-time
…responsibilities and offer you an environment that fosters professional development and career growth. From there, we will trust you to do whatever it takes to achieve exceptional results.…
Added 1 day ago
S
Client Care Coordinator, Reproductive Mental Health - BC Women’s Hospital & Health Centre
Sanya’k̓ula
Vancouver, BC
- Full-time
…Women's Mental Health and Substance Use Program, the Client Care Coordinator provides clinical leadership and coordinates the delivery of high-quality, trauma-informed, and culturally safe…
Added 1 day ago
DC
Coordinator, Construction Services (Major Capital Infrastructure)
Defence Construction Canada
Comox, BC
- Full-time
The Coordinator, Construction Services, manages and administers moderate- to high-complexity construction, professional services and service contracts during construction to ensure work…
Added 1 day ago
FN
Human Resources Systems & Project Specialist
First Nations University of Canada
Regina, SK
- Full-time
development, modernization and effectiveness of Eagle Heart Centre’s Human Resources function.
Added 1 day ago
MD
Senior Learning & Development Specialist - Training & Development Spec 4
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
A history of working with organizational leadership and business partners, identifying effective solutions to meet a variety of employee development needs and requirements.
Added 1 day ago
V
Maintenance Technician - Industrial Electrician
Vale
Canada
- Full-time
…technologies. And at Vale Base Metals, we are transforming our business to provide a secure and responsible supply of these…
Added 1 day ago
V
Project & Shutdown Management Lead
Vale
Canada
- Full-time
…technologies. And at Vale Base Metals, we are transforming our business to provide a secure and responsible supply of these…
Added 1 day ago
Logistics Coordinator
Rogers Communications
Halifax, NS · Toronto, ON
We are looking for a highly organised and proactive Logistics Coordinator to provide operational, financial administration, telecommunications, fleet and regional support across Western…
Added 1 day ago
G
Subcontractor Coordinator - Services
Graham
AB · Edmonton, AB
- Full-time
Here, your work has purpose. Your safety and growth are supported. And your impact is lasting.
Added 1 day ago
OM
Coordinator, Performance
Omnicom Media
Vancouver, BC
- Full-time
As a Coordinator, Performance, you will support the execution and delivery of paid media campaigns across key social, search and programmatic platforms . You will play a foundational role…
Added 1 day ago
LC
CS Instructor - Estimating Construction Costs (PROP 1085)
Langara College
Vancouver, BC
- Part-time
Reporting to the Program Coordinator, the Instructor is responsible for the delivery and student evaluation of the assigned course as described in the curriculum/course outline. Instructors…
Added 1 day ago
MH
Office Coordinator - Burnaby
Monarch House
Burnaby, BC
- $40,000 to $45,000 CAD / year
- Full-time
Access to mentorship, premium resources, and subscriptions for professional growth and development
Added 1 day ago
CC
IT & Technical Support Coordinator
Carlson Construction Group
North Vancouver, BC
- Full-time
…of the largest specialty contractors in British Columbia by Business in Vancouver’s annual rankings, our group of companies includes Brymark Installations Group, Corwest Fabrications,…
Added 1 day ago
EC
Training & Events Coordinator
ECO Canada
Calgary, AB
- Full-time
Opportunities for professional development and growth within a supportive environment.
Added 1 day ago
A
Project Coordinator
Ambient
Coquitlam, BC
- Full-time
…entrepreneurial at its core - we empower our people to think like business owners, act with urgency, and build lasting relationships. Guided by our values, we stand by every project from…

PROVINCIAL AEROSPACE LTD

Document Management Coordinator

Ottawa, ON, Canada

Full-time

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Job details

Job type: Full-time
Experience: Graduation from a post-secondary program in Document Control/Business Support, and/or at least 4 years' experience in a Document Control position.
Posting language: English
Posted: Aug 26, 2026

Original job description

PAL Aerospace is proud to partner with SkyAlyne, the prime contractor for the Future Aircrew Training (FAcT) Program - Canada’s next-generation training initiative for the Royal Canadian Air Force (RCAF). This transformative program will redefine how Canada trains its pilots, Air Combat Systems Officers (ACSOs), and Airborne Electronic Sensor Operators (AES Ops) through a powerful blend of live flying, advanced simulation, and classroom instruction.

At PAL Aerospace, you’ll be part of a team where your expertise is valued, your career development is supported, and your contributions will have a lasting impact.

PAL Aerospace is seeking an experienced Document Management Coordinator to support the FAcT Program and departmental performance initiatives, preferably based in our Ottawa, ON office. This role is responsible for overseeing the creation, configuration, organization, and maintenance of Program documents to ensure consistency, accuracy, and compliance with internal and contractual standards. This role plays a critical part in supporting operational efficiency through effective document lifecycle management and information governance.

Duties and Responsibilities:

Design and maintain standardized document templates to ensure consistency across departments.
Develop and format documents in alignment with organizational standards and program requirements.
Configure document properties and metadata to support searchability and categorization.
Review and revise documents for clarity, accuracy, and compliance with formatting guidelines.
Establish and enforce naming conventions to streamline document retrieval and version control.
Ensure all documents follow the established approval workflows and are properly authorized before release.
Organize and manage digital files and records to support easy access, security, and regulatory compliance.
Implement and maintain a systematic document numbering system to support traceability and version control.
Manage and control internal and external documentation.
Distribute documents to relevant personnel.
Retrieve documents as requested by employees.
Liaise with internal and external stakeholders.
Maintain confidentiality around sensitive information.
Prepare reports on the progress of document development.
Develop processes, train and assist team members in document control procedures and tools.
Prepare status reports to track project milestones and ensure compliance with program equivalent guidelines.
Other duties as assigned.

Qualifications:

Graduation from a post-secondary program in Document Control/Business Support, and/or at least 4 years' experience in a Document Control position. 
Advanced MS Word skills (content controls, metadata, macros, master documents, content controls, themes, fields and quick parts, etc).
Good verbal communication skills are essential for interacting with clients, customers, and staff.
Excellent written communication skills are also important.
Knowledge of document management procedures and standards.
Experience with creating file structures and naming conventions for complex programs.
Ability to follow procedures and processes.
Responsiveness and attention to detail.
Familiarity with project management.
Intermediate knowledge of Excel and advanced knowledge in SharePoint.
Familiarity with Electronic Document Management Systems (EDMS).
Advanced editing skills.
Familiarity with ISO 2009:2015 is desired.

Security Responsibilities:

Incumbent must be able to obtain the required level of Government of Canada Personnel Security Clearance.

What PAL Aerospace offers you:

Personal travel privileges with PAL and interline agreements with other airlines.  
Employee and Family Assistance Programs. 
Comprehensive health benefits including medical, dental, vision, and life insurance.  
Defined Contribution Pension Plan. 
Employee Stock Purchase Plan. 
Employee Tuition Assistance Program. 
Opportunities for growth. 
PAL Days between Christmas & New Years.

PAL Aerospace is committed to fostering an inclusive work environment that celebrates and encourages diversity, equity, and inclusion whereby individuals are recognized, supported, and respected.

Candidates of all backgrounds are encouraged to apply.

Only those candidates selected for an interview will be contacted. Thank You.

#PALAerospace

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More about this job

Responsibilities

The Document Management Coordinator is responsible for overseeing the creation, organization, and maintenance of program documents to ensure compliance with contractual standards. They will manage document lifecycles, enforce naming conventions, and support operational efficiency through effective information governance.

Requirements

Candidates must have a post-secondary education in Document Control or Business Support, or at least 4 years of relevant experience. Proficiency in MS Word, SharePoint, and document management procedures is essential for this role.

Skills

Document control
Microsoft Word
SharePoint
Microsoft Excel
Document management systems
Metadata management
Version control
Technical writing
Project management
Regulatory compliance
Communication skills
Attention to detail
Information governance
Process development
Stakeholder management

Benefits

Personal travel privileges
Employee and family assistance programs
Medical insurance
Dental insurance
Vision insurance
Life insurance
Employee stock purchase plan
Employee tuition assistance program
Opportunities for growth

Visa sponsorship

Not detected in the job text

Keywords

Document Management
Document Control
FAcT Program
RCAF
Metadata
SharePoint
Microsoft Word
Microsoft Excel
Version Control
ISO 2009:2015
Compliance
Information Governance
Project Management
EDMS
Technical Documentation
Reporting
Stakeholder Liaison
Security Clearance

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