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Added 18 mins ago
Corporate Safety Training Coordinator
Thyssen Mining
Regina, SK
Full-time
Thyssen Mining is currently seeking a Corporate Safety Training Coordinator for a fulltime permanent position in Regina, SK. The Corporate Safety Training Coordinator is responsible for…
Added 18 mins ago
Corporate Safety Coordinator
Thyssen Mining
Regina, SK
Full-time
Thyssen Mining is currently seeking a Corporate Safety Coordinator for a fulltime permanent position in Regina, SK. The Corporate Safety Coordinator will have expert knowledge and skills in…
Added 33 mins ago
Purchasing Agent
BV GLAZING
Concord, ON
$50,000 to $60,000 CAD / year
Full-time
Foster the professional growth and development of our team members.
Added 49 mins ago
Project Coordinator - Security Systems
Convergint Technologies Ltd
Calgary, AB
Convergint is currently recruiting for a Project Coordinator to join our growing team in our Calgary, AB location. As the Project Coordinator, you will be responsible for providing…
Added 1 hour ago
Document Management Coordinator
PROVINCIAL AEROSPACE LTD
Ottawa, ON
Full-time
At PAL Aerospace, you’ll be part of a team where your expertise is valued, your career development is supported, and your contributions will have a lasting impact.
Added 1 hour ago
Conference Production Coordinator
Assemble
Toronto, ON
$50,000 to $55,000 CAD / year
Full-time
Added 1 hour ago
Coordinator, Community Engagement
MLSE (Maple Leaf Sports & Entertainment Partnership)
Toronto, ON · MLSE Launchpad
Full-time
…Raptors (NBA), Toronto FC (MLS), Toronto Argonauts (CFL) and development teams with the Toronto Marlies (AHL), Raptors 905 (NBA G League), Toronto FC II (MLS NEXT Pro League) and Raptors…
Added 2 hours ago
Invoice & Contract Administration Coordinator
Dasro Consulting Inc.
Calgary, AB
Contract
This is a backfill for a strong performer who moved into an internal development opportunity (not a performance-based vacancy). The role features a structured 6–8 week ramp-up paired with…
Added 2 hours ago
Senior Safety Coordinator
EBC Inc.
Toronto, ON · Downsview East (CFB Toronto), Ontario
We are looking to add a Senior Safety Coordinator to work onsite on one of our important ICI projects in North York!
Added 2 hours ago
Communications Coordinator
Canadian Cancer Society
Ottawa, ON · Toronto, ON
Full-time
As a member of the Strategic Communications team at the Canadian Cancer Society (CCS), the Communications Coordinator plays a key role in raising awareness of CCS’s mission work and impact…
Added 2 hours ago
Warehouse Coordinator
BELFOR CANADA INC.
Hamilton, ON
$25 to $28 CAD / hour
Full-time
The Warehouse Coordinator is critical in ensuring seamless operations across warehouse management, inventory control, and project logistics. This position is responsible for the maintenance…
Added 3 hours ago
Automotive Technical Coordinator - 24 Month Contract/Acting
Toyota Motor Corporation
Kamloops, BC · Toyota Canada Inc - Head Office
Full-time
Toyota Canada Inc. (TCI) currently has an exciting opportunity for a passionate and driven Automotive Technical Coordinator to support our Product Quality & Service Support (PQSS) team.…
Added 3 hours ago
Coordinator, Planning & Development
Regional Municipality of Wood Buffalo
Fort McMurray, AB
Under general supervision, the Coordinator, Planning and Development provides project, program, and service delivery support through communication and coordination with internal and…
Added 3 hours ago
Clinical Research and Trials Coordinator, Research Clinical Trials - BC Cancer - Vancouver
Sanya’k̓ula
Vancouver, BC
Full-time
For a specific trial or project, the Clinical Research and Trials Coordinator (CRTC) receives direction from the Qualified Investigator/Principal Investigator, Manager, or designate to…
Added 4 hours ago
Safety Coordinator
Winnipeg Regional Health Authority
Winnipeg, MB
…incumbent is responsible for leading and assisting with the development and maintenance of all prevention oriented Occupational and Environment Health & Safety program…
Added 4 hours ago
NICU Parent Partner Coordinator
Winnipeg Regional Health Authority
Winnipeg, MB
…and Values of St. Boniface Hospital, the NICU Parent Partner Coordinator is responsible for co-leading the NICU Parent Partner Program This role is instrumental in creating a supportive…
Added 4 hours ago
Clinical Research Coordinator – Ethics & Regulatory Affairs
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Full-time
…HIV, HBV, HCV, STIs, and liver diseases. The Clinical Research Coordinator – Ethics & Regulatory Affairs will complete the below listed tasks at the Chronic Viral Illness Service of the…
Added 4 hours ago
Clinical Research Coordinator - Nurse
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Full-time
…in-depth analysis of documents in English related to a research…
Added 4 hours ago
Clinical Research Coordinator – Endometriosis Research Program
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Contract
Added 4 hours ago
Registered Nurse, Medicine, Royal Columbian Hospital
Fraser Health
New Westminster, BC
Part-time
Join us on an exciting project and make history. The Royal Columbian Hospital Redevelopment Project (RCHRP) is a multi-year, multi-phase project to increase the hospital's capacity, beds,…
Added 5 hours ago
Spare Parts Coordinator
Husky Technologies
Bolton, ON
Full-time
Husky TechnologiesTM offers a wealth of opportunity for personal growth and development. Most importantly, Husky Technologies TM offers an opportunity to work with – and be challenged by –…
Added 5 hours ago
Operations Coordinator - Remote Camp
Dexterra
Edmonton, AB
Up to $25.75 CAD / hour
Full-time
The operations Coordinator is the on-site executor of systems, processes and plans. This role ensures daily operations run smoothly by managing schedules, rooming, inventory, reporting, and…
Added 7 hours ago
Research Coordinator I, Knowledge Translation Wellness Hub
St. Michael's Hospital
Toronto, ON
Temporary
The KTP (TIES/WH) is currently looking for a Research Coordinator I. Research Coordinators work in a variety of departments and units set in clinics, offices, and at research sites (e.g.…
Added 7 hours ago
Head of Content
Brodie Rec League
Toronto, ON
$120,000 to $150,000 CAD / year
Full-time
Manage, coach and grow the content team, including the Content & Social Coordinator and Junior Content Operations Manager, and shape the team as the network grows
Added 7 hours ago
Executive Assistant / Office Coordinator
VS Group
North Bay, ON
Full-time
We are looking for a highly organized, professional, technology-savvy, and dependable individual to join our team as an Executive Assistant / Office Coordinator.

PROVINCIAL AEROSPACE LTD

Document Management Coordinator

Ottawa, ON, Canada

Job type: Full-time
Experience: Graduation from a post-secondary program in Document Control/Business Support, and/or at least 4 years' experience in a Document Control position.
Posting language: English
Posted: Aug 26, 2026

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Original job description

PAL Aerospace is proud to partner with SkyAlyne, the prime contractor for the Future Aircrew Training (FAcT) Program - Canada’s next-generation training initiative for the Royal Canadian Air Force (RCAF). This transformative program will redefine how Canada trains its pilots, Air Combat Systems Officers (ACSOs), and Airborne Electronic Sensor Operators (AES Ops) through a powerful blend of live flying, advanced simulation, and classroom instruction.

At PAL Aerospace, you’ll be part of a team where your expertise is valued, your career development is supported, and your contributions will have a lasting impact.

PAL Aerospace is seeking an experienced Document Management Coordinator to support the FAcT Program and departmental performance initiatives, preferably based in our Ottawa, ON office. This role is responsible for overseeing the creation, configuration, organization, and maintenance of Program documents to ensure consistency, accuracy, and compliance with internal and contractual standards. This role plays a critical part in supporting operational efficiency through effective document lifecycle management and information governance.

Duties and Responsibilities:

Design and maintain standardized document templates to ensure consistency across departments.
Develop and format documents in alignment with organizational standards and program requirements.
Configure document properties and metadata to support searchability and categorization.
Review and revise documents for clarity, accuracy, and compliance with formatting guidelines.
Establish and enforce naming conventions to streamline document retrieval and version control.
Ensure all documents follow the established approval workflows and are properly authorized before release.
Organize and manage digital files and records to support easy access, security, and regulatory compliance.
Implement and maintain a systematic document numbering system to support traceability and version control.
Manage and control internal and external documentation.
Distribute documents to relevant personnel.
Retrieve documents as requested by employees.
Liaise with internal and external stakeholders.
Maintain confidentiality around sensitive information.
Prepare reports on the progress of document development.
Develop processes, train and assist team members in document control procedures and tools.
Prepare status reports to track project milestones and ensure compliance with program equivalent guidelines.
Other duties as assigned.

Qualifications:

Graduation from a post-secondary program in Document Control/Business Support, and/or at least 4 years' experience in a Document Control position. 
Advanced MS Word skills (content controls, metadata, macros, master documents, content controls, themes, fields and quick parts, etc).
Good verbal communication skills are essential for interacting with clients, customers, and staff.
Excellent written communication skills are also important.
Knowledge of document management procedures and standards.
Experience with creating file structures and naming conventions for complex programs.
Ability to follow procedures and processes.
Responsiveness and attention to detail.
Familiarity with project management.
Intermediate knowledge of Excel and advanced knowledge in SharePoint.
Familiarity with Electronic Document Management Systems (EDMS).
Advanced editing skills.
Familiarity with ISO 2009:2015 is desired.

Security Responsibilities:

Incumbent must be able to obtain the required level of Government of Canada Personnel Security Clearance.

What PAL Aerospace offers you:

Personal travel privileges with PAL and interline agreements with other airlines.  
Employee and Family Assistance Programs. 
Comprehensive health benefits including medical, dental, vision, and life insurance.  
Defined Contribution Pension Plan. 
Employee Stock Purchase Plan. 
Employee Tuition Assistance Program. 
Opportunities for growth. 
PAL Days between Christmas & New Years.

PAL Aerospace is committed to fostering an inclusive work environment that celebrates and encourages diversity, equity, and inclusion whereby individuals are recognized, supported, and respected.

Candidates of all backgrounds are encouraged to apply.

Only those candidates selected for an interview will be contacted. Thank You.

#PALAerospace

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More about this job

Responsibilities

The Document Management Coordinator is responsible for overseeing the creation, organization, and maintenance of program documents to ensure compliance with contractual standards. They will manage document lifecycles, enforce naming conventions, and support operational efficiency through effective information governance.

Requirements

Candidates must have a post-secondary education in Document Control or Business Support, or at least 4 years of relevant experience. Proficiency in MS Word, SharePoint, and document management procedures is essential for this role.

Skills

Document control
Microsoft Word
SharePoint
Microsoft Excel
Document management systems
Metadata management
Version control
Technical writing
Project management
Regulatory compliance
Communication skills
Attention to detail
Information governance
Process development
Stakeholder management

Benefits

Personal travel privileges
Employee and family assistance programs
Medical insurance
Dental insurance
Vision insurance
Life insurance
Employee stock purchase plan
Employee tuition assistance program
Opportunities for growth

Visa sponsorship

Not detected in the job text

Keywords

Document Management
Document Control
FAcT Program
RCAF
Metadata
SharePoint
Microsoft Word
Microsoft Excel
Version Control
ISO 2009:2015
Compliance
Information Governance
Project Management
EDMS
Technical Documentation
Reporting
Stakeholder Liaison
Security Clearance

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