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Added 12 mins ago
Coordinator, Consumer Marketing
Toronto Rock Lacrosse Club
Oakville, ON
Full-time
Toronto Rock Lacrosse Inc. is seeking a Coordinator, Consumer Marketing to join our dynamic Business Operations team. The Toronto Rock Group, headquartered in Oakville, Ontario, includes…
Added 57 mins ago
Coordinator, Business Operations
Toronto Rock Lacrosse Club
Oakville, ON
Full-time
Toronto Rock Lacrosse Inc. is seeking a Coordinator, Business Operations to join our dynamic Business Operations team. The Toronto Rock Group, headquartered in Oakville, Ontario, includes…
Added 1 hour ago
advertising and promotions coordinator
RS Bedding Machine International Inc
Toronto, ON · Etobicoke, ON
Full-time
Assess requirements of an establishment to develop specifications for equipment, materials and supplies to be purchased
Added 2 hours ago
Expression of Interest: Treaty Education Lead (Acting Assignment)
ANGLOPHONE NORTH SCHOOL DISTRICT
Miramichi, NB
Full-time
Under the direction of the Subject Area Coordinator (SAC) for First Nation Education and Social Studies, the successful candidate will be part of a collaborative team supporting schools,…
Added 2 hours ago
Elementary Long Term Occasional (LTO) 40% MLL & P/J/I Prep
York Region District School Board
Markham, ON
Full-time
Faculty Advisor/Coordinator or Practicum Advisor that has observed and evaluated your teaching practice in a classroom setting;
Added 2 hours ago
Elementary Long Term Occasional (LTO) 20% P/J/I Prep Coverage
York Region District School Board
Markham, ON
Full-time
Faculty Advisor/Coordinator or Practicum Advisor that has observed and evaluated your teaching practice in a classroom setting;
Added 3 hours ago
Human Resources Coordinator
Classic Fire + Life Safety
Toronto, ON
Full-time
The HR Coordinator plays a key role in supporting positive and proactive employee experience by delivering responsive, high‑quality HR services across the organization. Through daily…
Added 3 hours ago
Program Assistant (CF) - Ready to Serve and RENU
Catholic Social Services Alberta
AB · Edmonton, AB
Full-time
…staff, employer engagement activities, workshops, reporting requirements, data management, scheduling, and general program administration. This position therefore serves as a central point…
Added 3 hours ago
Air Import Coordinator
ITN Logistics
Mississauga, ON
Full-time
Role Description The Air Import Coordinator is a full-time, on-site role based in Mississauga, ON. This position is responsible for managing daily air import operations, including…
Added 4 hours ago
Project Coordinator
Five Star Contracting
Toronto, ON · North York, ON
Full-time
Added 5 hours ago
Clinical Research Coordinator – Ethics & Regulatory Affairs
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Full-time
…HIV, HBV, HCV, STIs, and liver diseases. The Clinical Research Coordinator – Ethics & Regulatory Affairs will complete the below listed tasks at the Chronic Viral Illness Service of the…
Added 5 hours ago
Merchandiser, Hourly Full Time Flexible Shifts
Jobbe
Saint John, NB
Full-time
Added 5 hours ago
Waterfront Operations Coordinator
Jobbe
Halifax, NS
Full-time
The Waterfront Operations Coordinator supports the safe, efficient, and customer-focused operation of marina facilities across the waterfront portfolio. Reporting to the Area Manager, this…
Added 6 hours ago
Human Resources Coordinator
Classic Fire + Life Safety
Toronto, ON
Full-time
The HR Coordinator plays a key role in supporting positive and proactive employee experience by delivering responsive, high‑quality HR services across the organization. Through daily…
Added 6 hours ago
Health And Safety Coordinator
Promation
Oakville, ON
$65,000 to $80,000 CAD / year
Full-time
Promation is seeking a proactive and detail-oriented Health & Safety Coordinator to support the implementation, maintenance, and continuous improvement of our health and safety program.…
Added 6 hours ago
Senior Technical Program Manager
Warner Bros. Discovery
Ottawa, ON
Full-time
Identify dependencies across Platform, Backend, Editorial, and partner platform teams, acting as the requester and coordinator for platform and certification needs
Added 7 hours ago
Community Youth Coordinator
First Nations University of Canada
Halifax, NS
Full-time
The Prince Albert Grand Council is currently looking for a full time Youth Coordinators for the community. The Youth Coordinator is responsible for overseeing various programs within the…
Added 7 hours ago
Senior Youth Worker (Leadership)
BGC Ottawa
Ottawa, ON
Full-time
…locations across the city. Working closely with the Mentorship Coordinator, the Senior Youth Worker will provide positive leadership to children and youth, facilitate the delivery of L4L…
Added 7 hours ago
Practica Coordinator
University of Victoria
Victoria, BC
Full-time
Liaise with the student advisors regarding student eligibility for practice, calendar changes for practice requirements, and information to students.
Added 7 hours ago
Coordinator
Ross Memorial Hospital
Kawartha Lakes, ON · Lindsay, ON
Temporary
Ross Memorial Hospital is seeking a Temporary part-time Integrated Coordinator of Pharmacy Operations to support pharmacy operations across RMH and HHHS. This role will focus on supporting…
Added 7 hours ago
Coordinator, Business Management
Potentia Renewables Inc.
Toronto, ON
$65,000 to $75,000 CAD / year
Full-time
…a drawing, a technical specification or a set of regulatory requirements, and you can explain what they mean in plain language. You write clearly, you pick up new software quickly, and you…
Added 8 hours ago
Service Coordinator
Minted Search Group
Brampton, ON
$65,000 to $80,000 CAD / year
Full-time
Our client, an established HVAC and mechanical services company, is looking for a Service Coordinator / Administrator to join their team in Brampton. This is a key coordination role…
Added 8 hours ago
Safety Coordinator
Thyssen Mining
ON
Full-time
Thyssen Mining is a full-service underground mining contractor with several projects in Canada and the US. Thyssen Mining is looking for a Safety Coordinator for project in Ontario.
Added 9 hours ago
Property Services Coordinator
BGIS
Kelowna, BC
Full-time
The Property Service Coordinator is responsible for overseeing and coordinating the effective delivery of a variety of services related to the ongoing operation of the building(s). Provides…
Added 9 hours ago
Advanced Rental Delivery
Whistler Blackcomb
Whistler, BC
Temporary
Receive order details from the Delivery Coordinator & setup ski/snowboard equipment to meet guest specifications (we will train you!)

PROVINCIAL AEROSPACE LTD

Document Management Coordinator

Ottawa, ON, Canada

Job type: Full-time
Experience: Graduation from a post-secondary program in Document Control/Business Support, and/or at least 4 years' experience in a Document Control position.
Posting language: English
Posted: Aug 26, 2026

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Original job description

PAL Aerospace is proud to partner with SkyAlyne, the prime contractor for the Future Aircrew Training (FAcT) Program - Canada’s next-generation training initiative for the Royal Canadian Air Force (RCAF). This transformative program will redefine how Canada trains its pilots, Air Combat Systems Officers (ACSOs), and Airborne Electronic Sensor Operators (AES Ops) through a powerful blend of live flying, advanced simulation, and classroom instruction.

At PAL Aerospace, you’ll be part of a team where your expertise is valued, your career development is supported, and your contributions will have a lasting impact.

PAL Aerospace is seeking an experienced Document Management Coordinator to support the FAcT Program and departmental performance initiatives, preferably based in our Ottawa, ON office. This role is responsible for overseeing the creation, configuration, organization, and maintenance of Program documents to ensure consistency, accuracy, and compliance with internal and contractual standards. This role plays a critical part in supporting operational efficiency through effective document lifecycle management and information governance.

Duties and Responsibilities:

Design and maintain standardized document templates to ensure consistency across departments.
Develop and format documents in alignment with organizational standards and program requirements.
Configure document properties and metadata to support searchability and categorization.
Review and revise documents for clarity, accuracy, and compliance with formatting guidelines.
Establish and enforce naming conventions to streamline document retrieval and version control.
Ensure all documents follow the established approval workflows and are properly authorized before release.
Organize and manage digital files and records to support easy access, security, and regulatory compliance.
Implement and maintain a systematic document numbering system to support traceability and version control.
Manage and control internal and external documentation.
Distribute documents to relevant personnel.
Retrieve documents as requested by employees.
Liaise with internal and external stakeholders.
Maintain confidentiality around sensitive information.
Prepare reports on the progress of document development.
Develop processes, train and assist team members in document control procedures and tools.
Prepare status reports to track project milestones and ensure compliance with program equivalent guidelines.
Other duties as assigned.

Qualifications:

Graduation from a post-secondary program in Document Control/Business Support, and/or at least 4 years' experience in a Document Control position. 
Advanced MS Word skills (content controls, metadata, macros, master documents, content controls, themes, fields and quick parts, etc).
Good verbal communication skills are essential for interacting with clients, customers, and staff.
Excellent written communication skills are also important.
Knowledge of document management procedures and standards.
Experience with creating file structures and naming conventions for complex programs.
Ability to follow procedures and processes.
Responsiveness and attention to detail.
Familiarity with project management.
Intermediate knowledge of Excel and advanced knowledge in SharePoint.
Familiarity with Electronic Document Management Systems (EDMS).
Advanced editing skills.
Familiarity with ISO 2009:2015 is desired.

Security Responsibilities:

Incumbent must be able to obtain the required level of Government of Canada Personnel Security Clearance.

What PAL Aerospace offers you:

Personal travel privileges with PAL and interline agreements with other airlines.  
Employee and Family Assistance Programs. 
Comprehensive health benefits including medical, dental, vision, and life insurance.  
Defined Contribution Pension Plan. 
Employee Stock Purchase Plan. 
Employee Tuition Assistance Program. 
Opportunities for growth. 
PAL Days between Christmas & New Years.

PAL Aerospace is committed to fostering an inclusive work environment that celebrates and encourages diversity, equity, and inclusion whereby individuals are recognized, supported, and respected.

Candidates of all backgrounds are encouraged to apply.

Only those candidates selected for an interview will be contacted. Thank You.

#PALAerospace

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More about this job

Responsibilities

The Document Management Coordinator is responsible for overseeing the creation, organization, and maintenance of program documents to ensure compliance with contractual standards. They will manage document lifecycles, enforce naming conventions, and support operational efficiency through effective information governance.

Requirements

Candidates must have a post-secondary education in Document Control or Business Support, or at least 4 years of relevant experience. Proficiency in MS Word, SharePoint, and document management procedures is essential for this role.

Skills

Document control
Microsoft Word
SharePoint
Microsoft Excel
Document management systems
Metadata management
Version control
Technical writing
Project management
Regulatory compliance
Communication skills
Attention to detail
Information governance
Process development
Stakeholder management

Benefits

Personal travel privileges
Employee and family assistance programs
Medical insurance
Dental insurance
Vision insurance
Life insurance
Employee stock purchase plan
Employee tuition assistance program
Opportunities for growth

Visa sponsorship

Not detected in the job text

Keywords

Document Management
Document Control
FAcT Program
RCAF
Metadata
SharePoint
Microsoft Word
Microsoft Excel
Version Control
ISO 2009:2015
Compliance
Information Governance
Project Management
EDMS
Technical Documentation
Reporting
Stakeholder Liaison
Security Clearance

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