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Provincial Health Services Authority

Absence, Time Tracking & Payroll Lead, BC Health Workday

BC, Canada
British Columbia, Canada, Canada

Pay: Wage: $90,770.00 - $124,800.00
Job type: Full-time
Apply by: Oct 29, 2026
Posting language: English
Posted: Sep 29, 2026

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Original job description

In accordance with the Purpose, Vision, Values and Coast Salish Teachings, and strategic directions of PHSA, safety, including both patient and employee safety, is a priority and a responsibility shared by everyone at PHSA. As such, the requirement to continuously improve quality and safety is inherent in all aspects of this position.

The BC Health Workday Program is a provincial initiative with seven participating BC health organizations (FHA, IHA, ISLH, NHA, PHC, PHSA and VCHA). The program began in 2023 to implement a Human Capital Management System (HCMS) software solution as part of the BC Health Human Resources Strategy to transform HR services. Designed by Workday Canada, the new provincial platform will replace existing HR and payroll systems in the health organizations with a single, unified technical system that will standardize and modernize HR and payroll services. It is a significant transformation in BC and is vital to the sustainability of BC’s health system.

Reporting to the Manager, Business Function Products, the Functional Lead is responsible for providing leadership within their assigned functional area for implementation of the new BC Health Workday program. The Lead works with leaders and teams at all levels to support the required deliverables of implementation lifecycle (discovery, configuration, testing, deployment, and documenting process for post go-live support) related to the respective subject matter assigned. The role is responsible and accountable for leading, directing, and coordinating current core HR processes, policies, workflows and mapping and can articulate what is required to achieve the future state of BC Health Workday program.

Key Accountabilities

Accountable for the Payroll and Absence/Time Tracking functional areas, providing subject matter expertise on current and future state business processes, system configuration, integrations, and best practices. Leads the end-to-end design, configuration, validation, and implementation of Workday Payroll, Absence, and Time Tracking functionality, ensuring alignment with standardized policies, operational requirements, legislative obligations, and collective agreement provisions.
Leads the review, analysis, and standardization of payroll, absence, leave, scheduling, time entry, accruals, overtime, premiums, statutory holiday, and pay calculation processes across participating health organizations to support a consistent provincial solution.
Works with a cross-functional project team to provide leadership and expertise in Payroll and Absence/Time Tracking, ensuring requirements, process maps, and design deliverables are complete, accurate, and aligned with business and operational objectives.
Leads the gathering, analysis, validation, and documentation of business requirements related to payroll processing, time tracking, leave administration, absence management, and workforce management processes. Facilitates functional design discussions and escalates key decisions and risks through the appropriate governance channels.
Collaborates with subject matter experts and health organization representatives to identify process gaps, harmonize business practices, assess operational impacts, and develop solutions that support payroll accuracy, compliance, and effective workforce management.
Supports the development and execution of testing strategies and plans, including unit, integration, end-to-end, payroll parallel, and user acceptance testing. Develops test scenarios and cases to validate payroll calculations, leave and absence rules, accruals, time entry, scheduling, integrations, and approval workflows, ensuring successful execution of testing activities.
Works collaboratively with implementation teams, technical resources, and operational partners to identify, troubleshoot, and resolve configuration, process, and system issues related to Payroll and Absence/Time Tracking.
Provides subject matter guidance throughout all phases of implementation, including design, build, testing, training, deployment, and stabilization activities. Supports issue resolution, operational readiness, and transition to post-go-live support.
Develops and reviews training materials, job aids, process documentation, and knowledge transfer resources for Payroll and Absence/Time Tracking. Ensures training content accurately reflects future state processes and supports successful adoption by end users and support teams.
Collaborates with other Functional Leads to ensure alignment across intersecting business processes, including Core HCM, Benefits, Compensation, Recruiting, and Finance, and supports integrated solution design and testing activities.
Participates in knowledge transfer activities to build organizational capability and ensure operational teams are equipped to support Payroll and Absence/Time Tracking processes following implementation.
Participates in meetings, committees, and governance forums as required, representing Payroll and Absence/Time Tracking business requirements, operational considerations, and process decisions in support of the BC Health Workday Program.

Qualifications

A level of education, training, and experience equivalent to a Bachelor’s degree in Business, Human Resources, Information Systems or related field, plus a minimum of five to seven (5 - 7) year’s recent, related experience in HR, including experience in a complex health organization.
Proven ability to work collaboratively with leaders at a strategic level and provide leadership in the development of functional skills in others through active knowledge sharing.
Proven experience in requirement gathering, gap analysis, documenting design, test planning.
Analytical skills to translate data into action, complemented by program planning and management experience.
Advanced knowledge of HR business practices, workflow analysis, business systems design, and process re-engineering.
Demonstrated ability to handle multiple priorities effectively and efficiently. Provide ability to write, analyze and understand project plans, proposals for accuracy and consistency.

What We Bring

Every PHSA employee enables the best possible patient care for our patients and their families. Whether you are providing direct care, conducting research, or making it possible for others to do their work, you impact the lives of British Columbians today and in the future. That’s why we’re focused on your care too – offering health, wellness, development programs to support you – at work and at home.

Join one of BC’s largest employers with province-wide programs, services and operations – offering vast opportunities for growth, development, and recognition programs that honour the commitment and contribution of all employees.
Access to professional development opportunities through our in-house training programs, including +2,000 courses, such as our San’yas Indigenous Cultural Safety Training course, or Core Linx for Leadership roles.
Enjoy a comprehensive benefits package, including municipal pension plan, and psychological health & safety programs and holistic wellness resources.
Annual statutory holidays (13) with generous vacation entitlement and accruement.
PHSA is a remote work friendly employer, welcoming flexible work options to support our people (eligibility may vary, depending on position).
Access to WorkPerks, a premium discount program offering a wide range of local and national discounts on electronics, entertainment, dining, travel, wellness, apparel, and more.

Job Type: Temporary, Full-Time

Wage: $90,770.00 - $124,800.00

The starting salary for this position would be determined with consideration of the successful candidate’s relevant education and experience and would be in alignment with the provincial compensation reference plan.

Location: 1775 Willingdon Ave, Burnaby BC V5C6E3 (Hybrid)

Hours of Work: 08:30 to 16:30, Mon - Fri

Requisition # HCMS_E06297

What We Do

The Provincial Health Services Authority (PHSA) plans, manages and evaluates specialized health services with the BC health authorities to provide equitable and cost-effective health care for people throughout the province. Our values reflect our commitment to excellence and include: Respect people – Be compassionate – Dare to innovate – Create equity – Be courageous.

Learn more about PHSA and our programs: jobs.phsa.ca/programs-and-services

PHSA is committed to anti-racism and equity in our hiring and employment practices. With learning and compassion, we are addressing existing inequities and barriers throughout our systems. PHSA is seeking to create a diverse workforce and to establish an inclusive and culturally safe environment. We invite applications and enquiries from all people, particularly those belonging to the historically, systemically, and/or persistently excluded groups identified under the B.C. Human Rights Code.

One of PHSA’s North Star priorities is to eradicate Indigenous-specific racism, which includes ongoing commitments to Indigenous recruitment and employee experience as well as dismantling barriers to health care employment at every level. We welcome Indigenous individuals to apply and/or contact the Sanya’k̓ula Team (Indigenous Recruitment & Employee Experience) for support at indigenous.employment@phsa.ca.

Indigenous-specific anti-racism initiatives are rooted in addressing the unique forms of discrimination, historical and ongoing injustices, and exclusion faced by Indigenous peoples. These initiatives align with an Indigenous rights-based approach, recognizing the inherent rights and title of BC First Nations and self-determination of all First Nations, Inuit and Métis communities. PHSA is mandated to uphold legislative obligations and provincial commitments found in the foundational documents including the Truth & Reconciliation Commission’s Calls to Action (2015), In Plain Sight (2020), BC's Declaration on the Rights of Indigenous Peoples Act (2019), United Nations Declaration on the Rights of Indigenous Peoples (UNDRIP), Reclaiming Power and Place Missing and Murdered Indigenous Women & Girls Calls for Justice (2019), the Declaration Act Action Plan and Remembering Keegan: A First Nations Case Study.

ATTN: PHSA Employees:

To be considered as a PHSA employee (internal applicant) for this position, you must apply online via your internal profile at http://internaljobs.phsa.ca

Please note the internal job posting will no longer be accessible after the expiry date of August 26th, 2026. If the internal job posting has expired, please contact the Internal Jobs Help Desk and advise that you would like to be considered as a late internal applicant for this position. Please do not apply for the external job posting.

If you have not registered your internal profile, a password is required to log in for the first time. To obtain your password, please contact the Internal Jobs Help Desk at internaljobshelpu@phsa.ca Please note regular business hours are Monday – Friday (excluding stats), 8:30am to 4:30pm. A Help Desk Representative will respond to your inquiry within 1-2 business days.

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More about this job

Responsibilities

Lead the design, configuration, validation, testing, and implementation of Workday Payroll, Absence, and Time Tracking across participating health organizations. Standardize processes, coordinate requirements and integrated solution design, resolve implementation issues, and support training, deployment, and transition to post-go-live operations.

Requirements

Requires a bachelor’s degree in Business, Human Resources, Information Systems, or a related field, or equivalent education, training, and experience, plus five to seven years of recent related HR experience in a complex health organization. Candidates should bring functional leadership, requirements and gap analysis, design documentation, test planning, analytical and program management skills, advanced HR systems and process knowledge, and the ability to manage multiple priorities.

Skills

Workday Payroll
Absence Management
Time Tracking
Payroll Processing
Business Requirements Gathering
Gap Analysis
Functional Design
System Configuration
Process Standardization
Testing and Validation
Payroll Parallel Testing
User Acceptance Testing
Workflow Analysis
Process Re-engineering
Project Planning
Stakeholder Collaboration

Benefits

Professional Development Opportunities
In-House Training Programs
Municipal Pension Plan
Psychological Health and Safety Programs
Wellness Resources
Statutory Holidays
Vacation Entitlement
Flexible Work Options
Employee Discount Program

Visa sponsorship

Not detected in the job text

Keywords

BC Health Workday Program
Workday
Human Capital Management System
Payroll
Absence Management
Time Tracking
Leave Administration
Workforce Management
System Configuration
System Integrations
Business Requirements
Process Mapping
Gap Analysis
Process Standardization
Legislative Compliance
Collective Agreements
Payroll Calculations
Accruals
Overtime
Scheduling
Testing Strategy
Unit Testing
Integration Testing
End-to-End Testing
Payroll Parallel Testing
User Acceptance Testing
Training Materials
Operational Readiness
Change Implementation
Post-Go-Live Support

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