Accounts Payable Clerk

Job Summary

In accordance with the Vision, Purpose, and Values, and strategic direction of the Vancouver Island Health Authority (Island Health) patient and staff safety is a priority and a responsibility shared by everyone; as such, the requirement to continuously improve quality and safety is inherent in all aspects of this position.. Reports to Accounts Payables Supervisor. Performs accounts payable duties such as batching, processing, entering, matching, and paying documents according to established guidelines, by operating a personal computer and related software tools. Reconciles vendor accounts, answers related inquiries, resolves problems and discrepancies as required, and reports unresolved issues to the appropriate person.

Duties/Accountabilities

Matches documents such as invoices, receiving reports, packing slips with purchase orders; contacts appropriate sources such as Materie Management staff and external vendors regarding matters such as disputed supplier/vendor accounts, missing invoices, proof of delivery and unmatched documents.Verifies accuracy of invoices by checking items such as quantities, prices, taxes, extensions, discounts and freight charges for data entry.Investigates concerns on problem documents, resolves problems and/or discrepancies as required in accordance to established procedures, referring more complex matters to Supervisor.Prepares and inputs accounts payable data in computerized Material Management subsystem following established procedures.Matches, checks and/or reconciles computer output with data input. Identifies and resolves problems or discrepancies, referring more complex matters to the Supervisor.Verifies signing authorities and correct account codes for documents processed in Accounts Payable following established procedures.Answers related inquiries; resolves problems and /or discrepancies as required in accordance to established procedures, referring more complex matters to the Supervisor.Reconciles and balances sub-ledger accounts to vendor accounts. Identifies problems and/or discrepancies and takes corrective action following established procedures. Refers more complex reconciliations to the Supervisor.Prepares and inputs AP documents such as Petty Cash replenishments, employee expense claims, and contract payments in accordance to established procedures.Prepares cheques for delivery to payees as scheduled and files documents.Performs other related duties as required.

Qualifications

Grade 12, successful completion of a recognized accounting course and two years' recent related experience or an equivalent combination of education, training, and experience.

Ability to keyboard at 45 wpmAbility to communicate effectively both verbally and in writing.Ability to deal with others effectively.Physical ability to carry out the duties of the position.Ability to supervise.Ability to organize work.Ability to operate related equipment.