Admin Assistant
- Delta, BC, Canada
Full-time
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Job details
- Job type
- Full-time
- Apply by
- Posting language
- English
- Posted
Original job description
Administrative Assistant
BC Emergency Health Services, Vancouver, BC
Are you efficient and organized, with strong attention to detail? Help our clinic run effectively, so our clinical staff can provide the best possible care to our patients and stakeholders.
What You’ll Do
Every PHSA employee enables the best possible patient care for our patients and their families. Whether you are providing direct care, conducting research, or making it possible for others to do their work, you impact the lives of British Columbians today and in the future. That’s why we’re focused on your care too – offering health, wellness, development programs to support you – at work and at home.
Job Type:
Location:
Hours Of Work
Requisition #
What We Do
BC Emergency Health Services (BCEHS) bcehs.ca provides provincial emergency medical care and patient transfer services. BCEHS is part of the Provincial Health Services Authority (PHSA).
PHSA plans, coordinates and evaluates specialized health services with the BC health authorities to provide equitable and cost-effective health care for people throughout the province. Our values reflect our commitment to excellence and include: Respect people – Be compassionate – Dare to innovate – Cultivate partnerships – Serve with purpose. Learn more about PHSA and our programs: jobs.phsa.ca/programs-and-services
PHSA is committed to employment equity and hires on the basis of merit, encouraging all qualified individuals to apply. We recognize that our ability to provide the best care for our diverse
BC Emergency Health Services, Vancouver, BC
Are you efficient and organized, with strong attention to detail? Help our clinic run effectively, so our clinical staff can provide the best possible care to our patients and stakeholders.
What You’ll Do
- Facilitate effective triaging of correspondence, determining appropriate action and timely follow up as appropriate.
- Create documents such as memos, correspondence, emails, reports, PowerPoint presentations, presentation materials, graphics and spreadsheets using established software applications.
- Coordinate meetings ensuring well-defined and timely agendas, identification of and notification to interested parties, compilation of background information and supporting materials, and preparation of packages/summary documents to assist in decision-making and meeting facilitation.
- Maintain a consistently updated and accurate appointment schedule for the Manager and others as required, including determination of urgency and nature of requests, resolution of time conflicts, and notification to all relevant parties.
- Maintain the ARCS/ORCS records management system by identifying and classifying records, setting up proper filing, offsite storage, retrieval and disposal of records.
- Respond to routine verbal and written inquiries from the public, government staff and other agencies.
- Update and/or assemble manuals; maintain administrative policy and procedures manuals.
- Provide financial support such as monitoring expenditures, coding and processing business expense forms and invoices, reconciling purchase card expenditures, and administering the petty cash account.
- Maintain office supplies according to pre-determined re-order levels; arrange for maintenance and repair of equipment.
- Arrange conferences, including booking meeting locations, arranging logistics and catering.
- Coordinate legal processes, receiving and distributing subpoenas appropriately, notifying supervisors, arranging employee interviews requested by Crown, police agencies and coroner, and arranging for travel and reimbursement if necessary.
- Maintain contact, email distribution and phone lists.
- Grade 12 graduation
- Graduation from a recognized secretarial program
- Three (3) years’ recent, related experience or an equivalent combination of education, training and experience
- Keyboard at least 60 wpm
- Communicate effectively, both verbally and in writing.
- Deal with others effectively
- Physically carry out the duties of the position
- Organize work
- Operate related equipment
Every PHSA employee enables the best possible patient care for our patients and their families. Whether you are providing direct care, conducting research, or making it possible for others to do their work, you impact the lives of British Columbians today and in the future. That’s why we’re focused on your care too – offering health, wellness, development programs to support you – at work and at home.
- Join one of BC’s largest employers with province-wide programs, services and operations – offering vast opportunities for growth and development.
- Access to more than 2,000 in-house training programs.
- Enjoy a comprehensive benefits package, including municipal pension plan.
- 12 annual statutory holidays with generous vacation entitlement and accruement.
- Perks include onsite fitness classes and discounts to 350 BC-wide recreational programs, travel, technology, car and bike sharing, and more.
Job Type:
Location:
Hours Of Work
Requisition #
What We Do
BC Emergency Health Services (BCEHS) bcehs.ca provides provincial emergency medical care and patient transfer services. BCEHS is part of the Provincial Health Services Authority (PHSA).
PHSA plans, coordinates and evaluates specialized health services with the BC health authorities to provide equitable and cost-effective health care for people throughout the province. Our values reflect our commitment to excellence and include: Respect people – Be compassionate – Dare to innovate – Cultivate partnerships – Serve with purpose. Learn more about PHSA and our programs: jobs.phsa.ca/programs-and-services
PHSA is committed to employment equity and hires on the basis of merit, encouraging all qualified individuals to apply. We recognize that our ability to provide the best care for our diverse
More about this job
Responsibilities
Manage correspondence, documents, meetings, schedules, records, inquiries, office supplies, and administrative manuals to support clinic operations. Provide financial and logistical support, coordinate conferences and legal processes, and maintain contact and distribution lists.
Requirements
Requires Grade 12 graduation, graduation from a recognized secretarial program, and three years of recent related experience or an equivalent combination of education, training, and experience. Candidates must be able to type at least 60 words per minute and communicate effectively, organize work, operate related equipment, and carry out the position's duties.
Skills
- Correspondence Triage
- Document Preparation
- Meeting Coordination
- Calendar Management
- Records Management
- Written Communication
- Verbal Communication
- Financial Administration
- Expense Processing
- Invoice Processing
- Purchase Card Reconciliation
- Petty Cash Administration
- Office Supply Management
- Event Coordination
- Legal Process Coordination
- Typing
Benefits
- Health and Wellness Programs
- Professional Development Programs
- Municipal Pension Plan
- Statutory Holidays
- Vacation Entitlement
- In-House Training Programs
- Onsite Fitness Classes
- Recreational Program Discounts
- Travel Discounts
- Technology Discounts
Visa sponsorship
Not detected in the job text
Categories
- Administrative
- Healthcare
- Customer Service & Support
- Finance & Accounting
- Legal
Keywords
- Administrative Support
- Correspondence Triage
- Memos
- Reports
- PowerPoint Presentations
- Spreadsheets
- Meeting Agendas
- Calendar Management
- ARCS/ORCS Records Management
- Records Classification
- Records Retention and Disposal
- Public Inquiries
- Policy and Procedures Manuals
- Expenditure Monitoring
- Expense Forms
- Invoice Processing
- Purchase Card Reconciliation
- Petty Cash
- Office Supplies
- Equipment Maintenance
- Conference Coordination
- Catering
- Subpoenas
- Crown and Police Agency Coordination
- Typing at 60 WPM
- Healthcare Administration
- Emergency Medical Services