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Added 13 mins ago
RH
Technical Product Manager
Robert Half
Mississauga, ON
- $85,000 to $100,000 CAD / year
- Full-time
Availability to work approximately four days per week onsite in Mississauga
Added 28 mins ago
IG
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- Full-time
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Added 28 mins ago
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Added 1 hour ago
PH
Admin Assistant
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- Full-time
…notification to interested parties, compilation of background information and supporting materials, and preparation of packages/summary documents to assist in decision-making and meeting…
Added 2 hours ago
PT
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- Full-time
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MF
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- Full-time
Candidates must be based in Toronto, Ontario · Hybrid – Must reside within Canada
Added 3 hours ago
TU
Program Assistant
The University of British Columbia
Vancouver, BC
- $4,576 to $4,808 CAD / month
- Full-time
The position works closely with the Program Development Manager and Senior Program Assistant and has primary responsibility for administrative support related to the Pharmacy Opioid Agonist…
Added 5 hours ago
Controller
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Toronto, ON · Ottawa, ON · Montreal, QC · Vancouver, BC · Edmonton, AB · Calgary, AB
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Added 6 hours ago
HM
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Family Practitioner/General Practitioner
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EB Medical - West Kelowna - work closely with the PCN Allied Health Professionals to support the Practice for improved patient care and outcome; there is an RN working in each location;…
Added 6 hours ago
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Family Practitioner/General Practitioner
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- Full-time
…evidence-based practice with strong administrative and clinical support, ensuring high-quality care and work-life…
Added 6 hours ago
UO
Program Assistant
University of British Columbia
Vancouver, BC · UBCV | Pharmaceutical Sciences Building (PHRM)
- $4,576 to $4,808 CAD / month
- Full-time
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Vice President, Operations
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…strategy and process optimization initiatives, whereby the use of technology is being maximized to reduce manual processes and paper consumption while enhancing the customer experience and…
Added 7 hours ago
RT
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Added 8 hours ago
A&
Core Tax Incentives Manager – Technical
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As a Manager within the A&M Tax Incentives team, you will:
Added 8 hours ago
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Added 8 hours ago
UO
Production Manager
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- Full-time
The Production Manager is critical to the management and execution of processes within the entire CEE portfolio (Industry Relations, Student Faculty Relations, Centre for Career…
Added 8 hours ago
UO
Administrative Manager
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Waterloo, ON · Mathematics & Computer
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Provincial Health Services Authority

Admin Assistant

Delta, BC, Canada

Full-time

Apply on LinkedIn About employer

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Job details

Job type: Full-time
Apply by: Dec 11, 2026
Posting language: English
Posted: Nov 11, 2026

Original job description

Administrative Assistant

BC Emergency Health Services, Vancouver, BC

Are you efficient and organized, with strong attention to detail? Help our clinic run effectively, so our clinical staff can provide the best possible care to our patients and stakeholders.

What You’ll Do

Facilitate effective triaging of correspondence, determining appropriate action and timely follow up as appropriate.
Create documents such as memos, correspondence, emails, reports, PowerPoint presentations, presentation materials, graphics and spreadsheets using established software applications.
Coordinate meetings ensuring well-defined and timely agendas, identification of and notification to interested parties, compilation of background information and supporting materials, and preparation of packages/summary documents to assist in decision-making and meeting facilitation.
Maintain a consistently updated and accurate appointment schedule for the Manager and others as required, including determination of urgency and nature of requests, resolution of time conflicts, and notification to all relevant parties.
Maintain the ARCS/ORCS records management system by identifying and classifying records, setting up proper filing, offsite storage, retrieval and disposal of records.
Respond to routine verbal and written inquiries from the public, government staff and other agencies.
Update and/or assemble manuals; maintain administrative policy and procedures manuals.
Provide financial support such as monitoring expenditures, coding and processing business expense forms and invoices, reconciling purchase card expenditures, and administering the petty cash account.
Maintain office supplies according to pre-determined re-order levels; arrange for maintenance and repair of equipment.
Arrange conferences, including booking meeting locations, arranging logistics and catering.
Coordinate legal processes, receiving and distributing subpoenas appropriately, notifying supervisors, arranging employee interviews requested by Crown, police agencies and coroner, and arranging for travel and reimbursement if necessary.
Maintain contact, email distribution and phone lists.

What You Bring

Grade 12 graduation
Graduation from a recognized secretarial program
Three (3) years’ recent, related experience or an equivalent combination of education, training and experience

You Have The Ability To

Keyboard at least 60 wpm
Communicate effectively, both verbally and in writing.
Deal with others effectively
Physically carry out the duties of the position
Organize work
Operate related equipment

What’s In It For You

Every PHSA employee enables the best possible patient care for our patients and their families. Whether you are providing direct care, conducting research, or making it possible for others to do their work, you impact the lives of British Columbians today and in the future. That’s why we’re focused on your care too – offering health, wellness, development programs to support you – at work and at home.

Join one of BC’s largest employers with province-wide programs, services and operations – offering vast opportunities for growth and development.
Access to more than 2,000 in-house training programs.
Enjoy a comprehensive benefits package, including municipal pension plan.
12 annual statutory holidays with generous vacation entitlement and accruement.
Perks include onsite fitness classes and discounts to 350 BC-wide recreational programs, travel, technology, car and bike sharing, and more.

Wage

Job Type:

Location:

Hours Of Work

Requisition #

What We Do

BC Emergency Health Services (BCEHS) bcehs.ca provides provincial emergency medical care and patient transfer services. BCEHS is part of the Provincial Health Services Authority (PHSA).

PHSA plans, coordinates and evaluates specialized health services with the BC health authorities to provide equitable and cost-effective health care for people throughout the province. Our values reflect our commitment to excellence and include: Respect people – Be compassionate – Dare to innovate – Cultivate partnerships – Serve with purpose. Learn more about PHSA and our programs: jobs.phsa.ca/programs-and-services

PHSA is committed to employment equity and hires on the basis of merit, encouraging all qualified individuals to apply. We recognize that our ability to provide the best care for our diverse

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More about this job

Responsibilities

Manage correspondence, documents, meetings, schedules, records, inquiries, office supplies, and administrative manuals to support clinic operations. Provide financial and logistical support, coordinate conferences and legal processes, and maintain contact and distribution lists.

Requirements

Requires Grade 12 graduation, graduation from a recognized secretarial program, and three years of recent related experience or an equivalent combination of education, training, and experience. Candidates must be able to type at least 60 words per minute and communicate effectively, organize work, operate related equipment, and carry out the position's duties.

Skills

Correspondence Triage
Document Preparation
Meeting Coordination
Calendar Management
Records Management
Written Communication
Verbal Communication
Financial Administration
Expense Processing
Invoice Processing
Purchase Card Reconciliation
Petty Cash Administration
Office Supply Management
Event Coordination
Legal Process Coordination
Typing

Benefits

Health and Wellness Programs
Professional Development Programs
Municipal Pension Plan
Statutory Holidays
Vacation Entitlement
In-House Training Programs
Onsite Fitness Classes
Recreational Program Discounts
Travel Discounts
Technology Discounts

Visa sponsorship

Not detected in the job text

Keywords

Administrative Support
Correspondence Triage
Memos
Reports
PowerPoint Presentations
Spreadsheets
Meeting Agendas
Calendar Management
ARCS/ORCS Records Management
Records Classification
Records Retention and Disposal
Public Inquiries
Policy and Procedures Manuals
Expenditure Monitoring
Expense Forms
Invoice Processing
Purchase Card Reconciliation
Petty Cash
Office Supplies
Equipment Maintenance
Conference Coordination
Catering
Subpoenas
Crown and Police Agency Coordination
Typing at 60 WPM
Healthcare Administration
Emergency Medical Services

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Work requirements

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