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Added 17 mins ago
PH
Admin Assistant
Provincial Health Services Authority
Delta, BC
- Full-time
Maintain office supplies according to pre-determined re-order levels; arrange for maintenance and repair of equipment.
Added 1 hour ago
MF
Executive Assistant
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- Full-time
The Executive Assistant is a trusted partner to the CEO and President’s Office, ensuring the smooth operation of executive priorities, governance activities, and organizational…
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TO
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- Full-time
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Added 2 hours ago
TU
Program Assistant
The University of British Columbia
Vancouver, BC
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AH
Unit Clerk
Alberta Health Services
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Administrative Support V
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AH
Administrative Support III
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…or training program (such as a Unit Clerk program or Medical Office Assistant program). Proficiency with general computer programs (such as Word, Outlook, and Excel). Experience with the…
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AH
Unit Clerk
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AB · Greater Edmonton Metropolitan Area
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Added 3 hours ago
3V
Production Operator
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Perth, ON
- Full-time
Must reside in Canada
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Financial Assistant
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…expertise. This position is a hybrid opportunity requiring in-office…
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Manages office routines and expenses ensuring efficiency is maintained through availability of equipment and supplies and effective management of files and records
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Family Practitioner/General Practitioner
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Kelowna, BC
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Internal Medicine
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Family Practitioner/General Practitioner
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Windsor, ON
- Full-time
Reporting to the Chief Executive Officer and the Manager, Operations & Governance, the Administrative Assistant plays a key role in providing administrative and clerical support to the…
Added 5 hours ago
HM
Family Practitioner/General Practitioner
Health Match BC
Kelowna, BC
- Part-time
…administrative support (including RN's on staff) with dedicated medical office assistants and clinic managers, as well as in-house billing…
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Family Practitioner/General Practitioner
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Family Practitioner/General Practitioner
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- Full-time

Provincial Health Services Authority

Admin Assistant

Delta, BC, Canada

Full-time

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Job details

Job type: Full-time
Apply by: Dec 11, 2026
Posting language: English
Posted: Nov 11, 2026

Original job description

Administrative Assistant

BC Emergency Health Services, Vancouver, BC

Are you efficient and organized, with strong attention to detail? Help our clinic run effectively, so our clinical staff can provide the best possible care to our patients and stakeholders.

What You’ll Do

Facilitate effective triaging of correspondence, determining appropriate action and timely follow up as appropriate.
Create documents such as memos, correspondence, emails, reports, PowerPoint presentations, presentation materials, graphics and spreadsheets using established software applications.
Coordinate meetings ensuring well-defined and timely agendas, identification of and notification to interested parties, compilation of background information and supporting materials, and preparation of packages/summary documents to assist in decision-making and meeting facilitation.
Maintain a consistently updated and accurate appointment schedule for the Manager and others as required, including determination of urgency and nature of requests, resolution of time conflicts, and notification to all relevant parties.
Maintain the ARCS/ORCS records management system by identifying and classifying records, setting up proper filing, offsite storage, retrieval and disposal of records.
Respond to routine verbal and written inquiries from the public, government staff and other agencies.
Update and/or assemble manuals; maintain administrative policy and procedures manuals.
Provide financial support such as monitoring expenditures, coding and processing business expense forms and invoices, reconciling purchase card expenditures, and administering the petty cash account.
Maintain office supplies according to pre-determined re-order levels; arrange for maintenance and repair of equipment.
Arrange conferences, including booking meeting locations, arranging logistics and catering.
Coordinate legal processes, receiving and distributing subpoenas appropriately, notifying supervisors, arranging employee interviews requested by Crown, police agencies and coroner, and arranging for travel and reimbursement if necessary.
Maintain contact, email distribution and phone lists.

What You Bring

Grade 12 graduation
Graduation from a recognized secretarial program
Three (3) years’ recent, related experience or an equivalent combination of education, training and experience

You Have The Ability To

Keyboard at least 60 wpm
Communicate effectively, both verbally and in writing.
Deal with others effectively
Physically carry out the duties of the position
Organize work
Operate related equipment

What’s In It For You

Every PHSA employee enables the best possible patient care for our patients and their families. Whether you are providing direct care, conducting research, or making it possible for others to do their work, you impact the lives of British Columbians today and in the future. That’s why we’re focused on your care too – offering health, wellness, development programs to support you – at work and at home.

Join one of BC’s largest employers with province-wide programs, services and operations – offering vast opportunities for growth and development.
Access to more than 2,000 in-house training programs.
Enjoy a comprehensive benefits package, including municipal pension plan.
12 annual statutory holidays with generous vacation entitlement and accruement.
Perks include onsite fitness classes and discounts to 350 BC-wide recreational programs, travel, technology, car and bike sharing, and more.

Wage

Job Type:

Location:

Hours Of Work

Requisition #

What We Do

BC Emergency Health Services (BCEHS) bcehs.ca provides provincial emergency medical care and patient transfer services. BCEHS is part of the Provincial Health Services Authority (PHSA).

PHSA plans, coordinates and evaluates specialized health services with the BC health authorities to provide equitable and cost-effective health care for people throughout the province. Our values reflect our commitment to excellence and include: Respect people – Be compassionate – Dare to innovate – Cultivate partnerships – Serve with purpose. Learn more about PHSA and our programs: jobs.phsa.ca/programs-and-services

PHSA is committed to employment equity and hires on the basis of merit, encouraging all qualified individuals to apply. We recognize that our ability to provide the best care for our diverse

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More about this job

Responsibilities

Manage correspondence, documents, meetings, schedules, records, inquiries, office supplies, and administrative manuals to support clinic operations. Provide financial and logistical support, coordinate conferences and legal processes, and maintain contact and distribution lists.

Requirements

Requires Grade 12 graduation, graduation from a recognized secretarial program, and three years of recent related experience or an equivalent combination of education, training, and experience. Candidates must be able to type at least 60 words per minute and communicate effectively, organize work, operate related equipment, and carry out the position's duties.

Skills

Correspondence Triage
Document Preparation
Meeting Coordination
Calendar Management
Records Management
Written Communication
Verbal Communication
Financial Administration
Expense Processing
Invoice Processing
Purchase Card Reconciliation
Petty Cash Administration
Office Supply Management
Event Coordination
Legal Process Coordination
Typing

Benefits

Health and Wellness Programs
Professional Development Programs
Municipal Pension Plan
Statutory Holidays
Vacation Entitlement
In-House Training Programs
Onsite Fitness Classes
Recreational Program Discounts
Travel Discounts
Technology Discounts

Visa sponsorship

Not detected in the job text

Keywords

Administrative Support
Correspondence Triage
Memos
Reports
PowerPoint Presentations
Spreadsheets
Meeting Agendas
Calendar Management
ARCS/ORCS Records Management
Records Classification
Records Retention and Disposal
Public Inquiries
Policy and Procedures Manuals
Expenditure Monitoring
Expense Forms
Invoice Processing
Purchase Card Reconciliation
Petty Cash
Office Supplies
Equipment Maintenance
Conference Coordination
Catering
Subpoenas
Crown and Police Agency Coordination
Typing at 60 WPM
Healthcare Administration
Emergency Medical Services

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Work requirements

Jobs in Canada