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Administrative Assistant (Mauro Family Wealth)
Wellington-Altus
Vancouver, BC
- Full-time
The Administrative Assistant serves as a trusted partner to the Investment Advisors, providing confidential, accurate, and timely administrative support to clients and team members. Acting…
Added 30 mins ago
CO
Job ID #32360: Administrative Coordinator
City of Hamilton
ON · Hamilton, Ontario
- Full-time
- Temporary
…Performs all duties related to the position of confidential Assistant to the General Manager, generally assuming responsibility for administration of the office and related…
Added 45 mins ago
PH
Administrative Assistant 2, Various Programs/Services
Provincial Health Services Authority
Vancouver, BC
- Full-time
…inherent in all aspects of this position. The Administrative Assistant provides confidential administrative and secretarial support to the designated Senior Leader and assists with the…
Added 2 hours ago
J
Administrative Assistant – Construction
JobsMedia.io
Mirabel, QC
- Full-time
At SIROY, we're looking for an administrative assistant who likes things to be clear, well-organized, and well-followed up on.
Added 3 hours ago
GE
Assistant Controller
Grey Eagle Resort & Casino
Calgary, AB
- Full-time
We are seeking an experienced, motivated, and hands-on Assistant Controller to join our Finance leadership team. This is an excellent opportunity for a financial professional who enjoys…
Added 3 hours ago
O
Business Development Representative (Americas)
Oyster
Remote, Canada
- Full-time
- Remote
…real freedom to shape how they work. You’ll use the Nooks AI assistant (powered by Claude) and are encouraged to find your own ways to use AI to cut the busywork, so more of your day goes…
Added 5 hours ago
KA
assistant manager, restaurant
Korean Air
Vancouver, BC
- Full-time
Added 6 hours ago
SM
Storeperson
Stevenson Memorial Hospital
Alliston, ON
- Full-time
Added 6 hours ago
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Cost Control Assistant
Webuild
Ottawa, ON
- $70,000 to $90,000 CAD / year
- Full-time
Added 6 hours ago
SM
Manager, Finance, Performance & Analytics
Stevenson Memorial Hospital
Alliston, ON
- Full-time
Reporting to the Vice President, Corporate Services & Chief Financial Officer, the Manager, Finance, Performance and Analytics supports the hospital's strategic objectives, performance…
Added 7 hours ago
NESGC Assistant
Health Sciences North
Sudbury, ON
Added 7 hours ago
NESGC Assistant
Health Sciences North
Sudbury, ON
Added 8 hours ago
EF
Senior Client Service and Planning Associate
Entrust Financial Services
Winnipeg, MB
- Full-time
…position. Licensing can broaden your responsibilities as a licensed assistant, with no expectation that you move into an advisor role. We welcome people who want to build a long-term career…
Added 8 hours ago
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Fellowship and Bursary Administrative Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Reporting to the Chair of the Department of Pediatric Surgery, the Fellowship and Bursary Administrative Assistant provides administrative support to the department’s fellowship and…
Added 8 hours ago
TI
Senior Administrator / Assistant to the CEO
TWMG Inc.
Montreal, QC
- Full-time
Role Description The Senior Administrator / Assistant to the CEO is a full-time, on-site role based in Montreal, QC. This role supports the CEO with daily administrative and organizational…
Added 8 hours ago
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Accounting Manager - Financial Reporting
Jobgether
Canada
- $100,000 to $125,000 CAD / year
- Full-time
Must be based in the Greater Vancouver, BC area and able to attend in-person team sessions five days per quarter
Added 8 hours ago
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Assistant Bioinformatics Coordinator, S2 Up to 8 FTE
Sanya’k̓ula
Vancouver, BC
- Full-time
Job Title: ASSISTANT BIOINFORMATICS COORDINATOR, S2 UP TO 8 FTE Requisition #: 206731 Job Location: Canada-British Columbia-Vancouver Department: GSC - Sequencing Job Type: Regular, Full…
Added 8 hours ago
J
Accounting Manager - Financial Reporting
Jobgether
Canada
- $100,000 to $125,000 CAD / year
- Contract
Must be based in the Greater Vancouver, BC area and able to attend in-person team sessions five days per quarter
Added 10 hours ago
XF
Office Administrator
Xeed Financial Group
Mississauga, ON
- Full-time
Insurance Brokerage Assistant – Personal & Commercial Lines
Added 12 hours ago
R&
Executive Assistant III
Robertson & Company Ltd.
Toronto, ON
- Contract
Prime Hires is seeking a skilled Executive Assistant III to join our client in support of an existing vacancy.
Added 12 hours ago
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Coordinator, Oncology
AbbVie
Montreal, QC
- Full-time
Experience working as a coordinator, administrative assistant or equivalent role is an asset.
Added 12 hours ago
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Laboratory Assistant – Bioprocess Trainee – Bioprocess Development Group, Lallemand Inc.
Lallemand
Montreal, QC
- Full-time
About the team: The Laboratory Assistant – Bioprocess Trainee will join the Bioprocess Development Group in Lallemand Corporate R&D, a group operating at the interface between laboratory…
Added 12 hours ago
OP
Administrative Assistant
Oxford Properties Group
Vancouver, BC
- Full-time
The Vancouver Management Office is looking for a Receptionist & Executive Assistant. Reporting to the Vice President, Leasing & Operations, you'll be the first point of contact for everyone…
Added 13 hours ago
UO
CLA204H5S - Introduction to Classical Mythology - Sessional Instructional Assistant
University of Toronto - Woodsworth College
Toronto, ON · Greater Toronto Area, Canada
- Full-time
…Applicants should have demonstrated effectiveness as a teaching assistant, academic qualifications in the subject, the ability to introduce students to a diverse range of approaches, and…
Added 13 hours ago
FC
Capacity Planning Manager PMO
Fidelity Canada
Mississauga, ON
- Full-time
University degree in business administration, finance, or computer science, or equivalent experience.

Provincial Health Services Authority

Administrative Assistant 2, Various Programs/Services

Vancouver, BC, Canada

Full-time

Apply on LinkedIn About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Dec 12, 2026
Posting language: English
Posted: Nov 12, 2026

Original job description

Job Summary

In accordance with the Mission, Vision and Values, and strategic directions of Provincial Health Services Authority patient safety is a priority and a responsibility shared by everyone at PHSA, and as such, the requirement to continuously improve quality and safety is inherent in all aspects of this position. The Administrative Assistant provides confidential administrative and secretarial support to the designated Senior Leader and assists with the activities of the program/service. Triages information of a sensitive and confidential nature, coordinates the flow of information, ensuring accurate and timely delivery of administrative services, and keeps the Senior Leader apprised of issues and activities. Interacts with senior leaders, managers/directors and administrative support staff across the organization to convey information and professionally represent the interests of the program/service/senior leader utilizing strong persuasion and communication abilities and the exchange of information. Works independently and communicates with internal and external stakeholders/customers in a manner that promotes positive and respectful relationships. Exercises initiative, problem solves and makes judgments that affect the accuracy and reliability of further processes or services in the organization.

Duties/Accountabilities

Provides administrative support that respects confidentiality and ensures that administrative matters are organized and dealt with in a professional manner.
Produces timely, accurate and well formatted documents using various word processing, spreadsheet and presentation software packages, including creation of tables, spreadsheets, presentations and reports. Enters and collects data, and compiles relevant statistical information into structured reports.
Maintains a consistently updated and accurate appointment schedule for the Senior Leader and others as required by determining urgency and nature of requests, scheduling and making necessary arrangements, and resolving time conflicts.
Coordinates meetings ensuring well-defined and timely agendas, identification of and notification to interested parties, compilation of background information and supporting materials, and preparation of packages/summary documents to assist in decision making and meeting facilitation.
Makes catering, travel and accommodation arrangements.
Attends meetings and in-services as required.
Designs and maintains filing and distribution systems for a variety of records and files including confidential information, such as personnel files, payroll files, financial information and other sensitive documents relating to the management of the program/service using methods that can be easily accessible to assigned staff.
Assists with human resources and financial actions for the department by completing and submitting relevant documentation/records and following up on issues with appropriate department(s) as required.

Qualifications

A level of education, training and experience equivalent to graduation from a recognized post-secondary administrative assistant/secretarial program, additional course work in advanced word processing, spreadsheet, and database applications, and four (4) years’ progressive experience supporting senior level management.
Demonstrated ability to work both independently and collaboratively, resolve administrative issues/problems, prioritize workload, and to be flexible to meet and adapt to changes in organizational priorities.
Demonstrated ability to use Microsoft Office applications, including word processing, spreadsheet and presentation software, at an advanced level.
Demonstrated organizational skills and ability to prioritize workload and work under time pressures to meet deadlines.
Demonstrated ability to communicate effectively both verbally and in writing, including the ability to respond professionally, courteously, and in a clear manner.
Demonstrated interpersonal and time management skills.
Demonstrated ability to record and transcribe minutes of meetings.
Ability to type 60 w.p.m.

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More about this job

Responsibilities

Provides confidential administrative and secretarial support to a senior leader, including document preparation, scheduling, meeting coordination, and travel arrangements. Maintains sensitive records and supports departmental human resources and financial processes while coordinating information with internal and external stakeholders.

Requirements

Requires completion of a recognized post-secondary administrative assistant or secretarial program, advanced application coursework, and four years of progressive experience supporting senior management. Candidates must demonstrate advanced Microsoft Office skills, strong organization and communication, independent problem-solving, meeting minute transcription, and typing speed of 60 words per minute.

Skills

Administrative Support
Confidential Information Handling
Microsoft Office
Advanced Word Processing
Spreadsheet Applications
Presentation Software
Data Collection and Reporting
Calendar Management
Meeting Coordination
Minute Taking and Transcription
Document Preparation
Records and Filing Management
Human Resources Administration
Financial Administration
Communication
Time Management

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Confidential Administrative Support
Secretarial Support
Senior Leader Support
Microsoft Office
Word Processing
Spreadsheets
Presentation Software
Database Applications
Data Collection
Statistical Reporting
Calendar Management
Meeting Coordination
Meeting Agendas
Minute Taking
Travel Arrangements
Records Management
Filing Systems
Confidential Records
Human Resources Administration
Financial Administration
Stakeholder Communication
Patient Safety
Hospitals and Health Care

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Jobs in Canada