Jobs in Canada

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Added 5 mins ago
CO
Job ID #32360: Administrative Coordinator
City of Hamilton
ON · Hamilton, Ontario
- Full-time
- Temporary
Added 20 mins ago
MD
Research Analyst Intermediate
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
Work Shift/Work Hours: Day Shift
Added 20 mins ago
MD
Sustainable Forest Incentive Act Administrator, State Program Administrator Senior
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
Work Shift/Work Hours: Day Shift
Added 20 mins ago
VA
Senior Buyer (Goods and Services)
Vancouver Airport Authority
Vancouver, BC
- Full-time
Strong business and financial acumen with the ability to assess risk, translate data into actionable insights, and develop innovative, value-driven procurement solutions.
Added 20 mins ago
VA
Senior Buyer (Engineering & Construction)
Vancouver Airport Authority
Vancouver, BC
- Full-time
Strong business and financial acumen with the ability to assess risk, translate data into actionable insights, and develop innovative, value-driven procurement solutions.
Added 20 mins ago
PH
Benefits Reconciliation Clerk, Payroll
Provincial Health Services Authority
Burnaby, BC
- Full-time
Added 20 mins ago
PH
Benefits Reconciliation Clerk, Payroll
Provincial Health Services Authority
Burnaby, BC
- Full-time
Added 20 mins ago
PH
Administrative Assistant 2, Various Programs/Services
Provincial Health Services Authority
Vancouver, BC
- Full-time
…confidential information, such as personnel files, payroll files, financial information and other sensitive documents relating to the management of the program/service using methods that…
Added 20 mins ago
PH
Benefits Reconciliation Clerk, Payroll
Provincial Health Services Authority
Burnaby, BC
- Full-time
Added 20 mins ago
A
Interaction/Visual Designer - Advanced [AQ-26412]
Aquent
Montreal, QC
- $50 to $53 CAD / hour
- Contract
In this dynamic role, you will have the unique opportunity to transform complex financial concepts into intuitive, engaging, and visually stunning digital solutions, leaving a lasting mark…
Added 35 mins ago
M
Senior Investment Consultant I
Mercer
Toronto, ON
- Other
This role will be based in Toronto and offers a hybrid work arrangement, requiring a minimum of three days per week in the office · All Marsh colleagues are expected to be in their local office or working onsite with clients at least three days per week
Added 49 mins ago
MA
Senior Investment Consultant I
Marsh Agency
Toronto, ON
- Full-time
This role will be based in Toronto and offers a hybrid work arrangement, requiring a minimum of three days per week in the office · All Marsh colleagues are expected to be in their local office or working onsite with clients at least three days per week
Added 49 mins ago
AC
Senior Accountant, PubCo
ACCA Careers
Montreal, QC
- Full-time
Perform financial reporting, treasury, accounts receivable and revenue, accounts payable and purchases, capital asset and intangible asset acquisition and disposition, payroll and other…
Added 49 mins ago
AC
Senior Manager, Private Enterprise
ACCA Careers
Calgary, AB
- Full-time
…clients’ unique needs within a rapidly evolving business and financial reporting landscape. As a trusted advisor, you’ll provide comprehensive, tailored financial information that enables…
Added 49 mins ago
AC
Manager, International Corporate Tax
ACCA Careers
Mississauga, ON
- Full-time
Working knowledge of transfer pricing tax concepts and tax efficiencies of cross-border flows
Added 49 mins ago
AC
Manager, Tax
ACCA Careers
Waterloo, ON
- Full-time
Maintain high quality control and apply specialized knowledge to anticipate, identify and address issues relevant to the client’s business, financial entries and reports
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AC
Senior Analyst, Transfer Pricing
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Toronto, ON
- Full-time
Analyze financial and economic data for tax and regulatory compliance
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AC
Accountant, Assurance and Accounting - September 2027
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Prince George, BC
- Full-time
Make an impact with out Assurance & Accounting team as an Accountant starting in September 2027 in our Prince George office. This diverse team of professionals are dedicated to exceeding…
Added 49 mins ago
AC
Manager, Assurance & Accounting
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- Full-time
…clients’ unique needs within a rapidly evolving business and financial reporting landscape. As a trusted advisor, you’ll provide comprehensive, tailored financial information that enables…
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Added 50 mins ago
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Added 1 hour ago
AC
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- Temporary
Make an impact with our Assurance & Accounting team as an Accountant. This diverse team of professionals are dedicated to exceeding clients’ unique needs within a rapidly evolving business…
Added 1 hour ago
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Make an impact with our Assurance & Accounting team as an Accountant. This diverse team of professionals are dedicated to exceeding clients’ unique needs within a rapidly evolving business…
Added 1 hour ago
AC
Co-op Accountant, Assurance and Accounting (May 2027)
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- Temporary
Make an impact with our Assurance & Accounting team as an Accountant. This diverse team of professionals are dedicated to exceeding clients’ unique needs within a rapidly evolving business…
Added 1 hour ago
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Co-op Accountant, Assurance and Accounting (September 2027)
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- Temporary
Make an impact with our Assurance & Accounting team as an Accountant. This diverse team of professionals are dedicated to exceeding clients’ unique needs within a rapidly evolving business…

Provincial Health Services Authority

Administrative Assistant 2, Various Programs/Services

Vancouver, BC, Canada

Full-time

Apply on LinkedIn About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Dec 12, 2026
Posting language: English
Posted: Nov 12, 2026

Original job description

Job Summary

In accordance with the Mission, Vision and Values, and strategic directions of Provincial Health Services Authority patient safety is a priority and a responsibility shared by everyone at PHSA, and as such, the requirement to continuously improve quality and safety is inherent in all aspects of this position. The Administrative Assistant provides confidential administrative and secretarial support to the designated Senior Leader and assists with the activities of the program/service. Triages information of a sensitive and confidential nature, coordinates the flow of information, ensuring accurate and timely delivery of administrative services, and keeps the Senior Leader apprised of issues and activities. Interacts with senior leaders, managers/directors and administrative support staff across the organization to convey information and professionally represent the interests of the program/service/senior leader utilizing strong persuasion and communication abilities and the exchange of information. Works independently and communicates with internal and external stakeholders/customers in a manner that promotes positive and respectful relationships. Exercises initiative, problem solves and makes judgments that affect the accuracy and reliability of further processes or services in the organization.

Duties/Accountabilities

Provides administrative support that respects confidentiality and ensures that administrative matters are organized and dealt with in a professional manner.
Produces timely, accurate and well formatted documents using various word processing, spreadsheet and presentation software packages, including creation of tables, spreadsheets, presentations and reports. Enters and collects data, and compiles relevant statistical information into structured reports.
Maintains a consistently updated and accurate appointment schedule for the Senior Leader and others as required by determining urgency and nature of requests, scheduling and making necessary arrangements, and resolving time conflicts.
Coordinates meetings ensuring well-defined and timely agendas, identification of and notification to interested parties, compilation of background information and supporting materials, and preparation of packages/summary documents to assist in decision making and meeting facilitation.
Makes catering, travel and accommodation arrangements.
Attends meetings and in-services as required.
Designs and maintains filing and distribution systems for a variety of records and files including confidential information, such as personnel files, payroll files, financial information and other sensitive documents relating to the management of the program/service using methods that can be easily accessible to assigned staff.
Assists with human resources and financial actions for the department by completing and submitting relevant documentation/records and following up on issues with appropriate department(s) as required.

Qualifications

A level of education, training and experience equivalent to graduation from a recognized post-secondary administrative assistant/secretarial program, additional course work in advanced word processing, spreadsheet, and database applications, and four (4) years’ progressive experience supporting senior level management.
Demonstrated ability to work both independently and collaboratively, resolve administrative issues/problems, prioritize workload, and to be flexible to meet and adapt to changes in organizational priorities.
Demonstrated ability to use Microsoft Office applications, including word processing, spreadsheet and presentation software, at an advanced level.
Demonstrated organizational skills and ability to prioritize workload and work under time pressures to meet deadlines.
Demonstrated ability to communicate effectively both verbally and in writing, including the ability to respond professionally, courteously, and in a clear manner.
Demonstrated interpersonal and time management skills.
Demonstrated ability to record and transcribe minutes of meetings.
Ability to type 60 w.p.m.

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More about this job

Responsibilities

Provides confidential administrative and secretarial support to a senior leader, including document preparation, scheduling, meeting coordination, and travel arrangements. Maintains sensitive records and supports departmental human resources and financial processes while coordinating information with internal and external stakeholders.

Requirements

Requires completion of a recognized post-secondary administrative assistant or secretarial program, advanced application coursework, and four years of progressive experience supporting senior management. Candidates must demonstrate advanced Microsoft Office skills, strong organization and communication, independent problem-solving, meeting minute transcription, and typing speed of 60 words per minute.

Skills

Administrative Support
Confidential Information Handling
Microsoft Office
Advanced Word Processing
Spreadsheet Applications
Presentation Software
Data Collection and Reporting
Calendar Management
Meeting Coordination
Minute Taking and Transcription
Document Preparation
Records and Filing Management
Human Resources Administration
Financial Administration
Communication
Time Management

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Confidential Administrative Support
Secretarial Support
Senior Leader Support
Microsoft Office
Word Processing
Spreadsheets
Presentation Software
Database Applications
Data Collection
Statistical Reporting
Calendar Management
Meeting Coordination
Meeting Agendas
Minute Taking
Travel Arrangements
Records Management
Filing Systems
Confidential Records
Human Resources Administration
Financial Administration
Stakeholder Communication
Patient Safety
Hospitals and Health Care

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Jobs in Canada