Jobs in Canada

25+ jobs

Email me new jobs Save this search

Added 4 mins ago
Franchise Academy – Atlantic Canada
Loblaw Companies Limited
Halifax, NS
Full-time
Minimum of 5 years of leadership experience in the grocery and/or retail sector; Store Manager or Assistant Store Manager experience is strongly preferred
Added 4 mins ago
JUNIOR ASSISTANT MANAGER-EN
La Vie En Rose
Terrebonne, QC
Full-time
As a member of the management team, you will support the assistant manager and manager in achieving sales goals, maintaining our company standards and motivating your team to excel.
Added 4 mins ago
ASSISTANT MANAGER-EN
La Vie En Rose
Red Deer, AB
Full-time
Added 4 mins ago
Assistant or Associate Professor, Space Systems Design
University of Manitoba
Winnipeg, MB
$97,045.08 to $135,863.11 CAD / year
Full-time
…diverse, independent, innovative, externally funded research program of international caliber. We are particularly interested in a candidate who has a demonstrated record of excellence in…
Added 4 mins ago
ASSISTANT MANAGER-EN
La Vie En Rose
Abbotsford, BC
Part-time
Added 4 mins ago
ACTING ASSISTANT MANAGER-EN
La Vie En Rose
Richmond, BC
Full-time
Added 4 mins ago
Assistant Service Manager
Dilawri Group of Companies
Vancouver, BC
Full-time
Mercedes-Benz Vancouver is currently looking to fill the position of Assistant Service Manager. Reporting to the Service Manager, this role supports the day-to-day operations of the Service…
Added 6 mins ago
Assistant Manager - Food and Beverage
Waldorf Astoria Kuwait
Mississauga, ON
Full-time
As an Assistant Food & Beverage Manager, you will help lead outlet operations while supporting banquet operations when needed. You will assist with daily service execution, Team Member…
Added 36 mins ago
Executive Director, Indigenous Economic Development
Government of Saskatchewan
Regina, SK
Full-time
…executive team, you will provide advice and support to the Assistant Deputy Minister by contributing to policy development, strategic planning, and the implementation of government…
Added 36 mins ago
Manager, Financial Operations
Government of Alberta
AB
Reporting to the Director, Financial Reporting and Operations, the Manager, Financial Operations provides ministry-wide leadership and oversight for financial compliance, operational…
Added 51 mins ago
Assistant Meat Manager
Farm Boy Inc.
Whitby, ON
Up to $21 CAD / hour
Full-time
Support daily operations by ensuring outstanding customer service, accurate merchandising and rotation, adequate staffing coverage, and consistent department cleanliness.
Added 51 mins ago
Assistant Meat Manager
Farm Boy Inc.
Newmarket, ON
From $21 CAD / hour
Full-time
Support daily operations by ensuring outstanding customer service, accurate merchandising and rotation, adequate staffing coverage, and consistent department cleanliness.
Added 51 mins ago
Assistant Chef Manager
Farm Boy Inc.
Collingwood, ON
From $21.5 CAD / hour
Full-time
Support daily department operations to ensure excellent customer service, effective merchandising and rotation, adequate staffing coverage, and consistently high cleanliness standards.
Added 51 mins ago
Logistics Coordinator/Coordonnateur ou coordonnatrice de la logistique (Calgary)
Konica Minolta Business Solutions, U.S.A., Inc.
Calgary, AB
Full-time
Support the True-Blue Program with communications and reporting.
Added 51 mins ago
Assistant Manager, Health Fitness & Aquatics
YMCA of Northern Alberta
Edmonton, AB
Full-time
…(HFA) centre and serves as the second-in-command for centre operations. The Assistant Manager provides direct leadership to the YMCA Experience Supervisor, Cleaning Coordinator, and…
Added 51 mins ago
Assistant Regional Manager, Terminal Maintenance (Technical Lead)
BC Ferries
Delta, BC
Other
Ready to lead complex, high-impact infrastructure maintenance program in one of BC’s most vital transportation networks? We are hiring for Assistant Regional Managers to join our Terminal…
Added 1 hour ago
Executive Director & Assistant Dean
York University
Toronto, ON · North York, ON
$181,418 to $196,945 CAD / year
Full-time
…number of offerings are offered online. The Executive Director & Assistant Dean (ED&AD) provides senior executive leadership and strategic direction for Osgoode Professional Development…
Added 1 hour ago
26/27-098E - Relief Administrative Assistant 4 - 35 hrs/wk (MMNLC)
School District No. 91 Nechako Lakes
Vanderhoof, BC
Internship
Completion of the Applied Business Technology Program or Administrative Assistant Certificate
Added 1 hour ago
Clinical Manager – Maternal Child, Perioperative and Respiratory Services
Stevenson Memorial Hospital
Alliston, ON
Full-time
…interprofessional teams and hospital leadership to achieve program, organizational and strategic…
Added 1 hour ago
MEP Estimator | Construction
Turner Construction | Canada
Vancouver, BC
Full-time
Turner Construction Company is a North America–based construction services firm with operations across Asia, India, and Europe. Founded in 1902, it is guided by values of active caring,…
Added 1 hour ago
Junior School Assistant Principal
Southpointe Academy
Tsawwassen, BC
Full-time
We are seeking an experienced and collaborative educational leader to serve as Assistant Principal for our Junior School (K–5). The Assistant Principal is a key member of the Junior School…
Added 1 hour ago
Assistant Chef Manager
Farm Boy Inc.
Collingwood, ON
$21.5 CAD / hour
Full-time
Support daily department operations to ensure excellent customer service, effective merchandising and rotation, adequate staffing coverage, and consistently high cleanliness standards.
Added 1 hour ago
Assistant Meat Manager
Farm Boy Inc.
Newmarket, ON
$21 CAD / hour
Full-time
Support daily operations by ensuring outstanding customer service, accurate merchandising and rotation, adequate staffing coverage, and consistent department cleanliness.
Added 1 hour ago
Junior School Assistant Principal
Southpointe Academy
Delta, BC
Full-time
We are seeking an experienced and collaborative educational leader to serve as Assistant Principal for our Junior School (K–5). The Assistant Principal is a key member of the Junior School…
Added 1 hour ago
Regular Part-Time Cage Processing Technician
The University of British Columbia
Vancouver, BC
$27.07 to $28.4 CAD / hour
CUPE 116 Hourly - Research Assistant /Technician 1

Provincial Health Services Authority

Administrative Assistant, Senior Leaders Std

Vancouver, BC, Canada

Job type: Full-time
Apply by: Oct 25, 2026
Posting language: English
Posted: Sep 25, 2026

Apply About employer

Applications open in a new tab.

Original job description

Job Summary

In accordance with the Mission, Vision and Values, and strategic directions of PHSA, safety, including both patient and employee safety, is a priority and a responsibility shared by everyone at PHSA. As such, the requirement to continuously improve quality and safety is inherent in all aspects of this position.

The Administrative Assistant provides complex confidential administrative and secretarial support to the designated Senior Leader(s) and assists with the activities of multiple programs/departments including workload support and organization-wide activities, relevant human resource actions and subsequent projects and taking direction from other designated personnel as appropriate. The Administrative Assistant manages the day-to-day administrative operations and resolves day to day problems to ensure accurate and timely delivery of administrative service; analyzes, interprets and adapts guidelines; and works independently with minimal direction to balance priorities and workflow. Coordinates the flow of information, maintains the integrity and confidentiality of all information which flows through, and interacts with senior leaders, managers/directors and administrative support staff across the senior leaders portfolio and the organization to convey information and professionally represent the interests of the programs/departments/services and the senior leader(s) utilizing strong persuasion and communication abilities and the exchange of information. Attends and records senior management meetings, arranges travel and accommodation, coordinates meeting logistics, submits HR and Finance information, and maintains office equipment and supplies. Designs, creates and maintains correspondence, documents, presentations, orientation packages, and spreadsheets (including data entry) for authorization by the management team; processes confidential and sensitive documents; and drafts and evaluates operating procedures for the assigned areas.

Duties/Accountabilities

Maintains a consistently updated and accurate appointment schedule for the senior leader and others as required. Coordinates meetings ensuring well-defined and timely agendas, identification of and notification to interested parties, compilation of background information and supporting materials and preparation of packages/summary documents to assist in decision making and meeting facilitation. Coordinates administrative meeting logistics and makes catering, travel and accommodation arrangements. Attends and acts as a recorder for confidential meetings such as senior management meetings and follows-up on action items and in-services as required.
Responds to verbal and written communication and liaises internally and externally by screening requests and inquiries, making a determination on the importance/urgency of the request, providing a response and/or forwarding to the designated Leader or other senior staff for reply. Liaises with external organizations on behalf of the designated Leader to respond to and/or share information and ensure follow-up by relevant personnel on emergent issues. Effectively triages visitors, telephone calls, correspondence and incoming materials by screening and prioritizing for immediate attention, distributing as appropriate, taking and relaying messages, and directing visitors.
Provides work direction and guidance to support staff as needed and checks the work of others to ensure administrative needs of the area are met. Participates in the development and maintenance of administrative and clinical policies and to ensure all staff are aware of and adhere to policies and procedures.
Assists in budget development ensuring information is current and accurately compiled, monitors expenditures, ensures invoices are authorized to predetermined amounts and analyzes and reports variances for multiple departments/programs. Completes purchase requisitions/online purchasing and forwards for processing and ensures invoices are authorized for payment and submitted for payment.
Prepares and updates various documents including presentations, spreadsheets, correspondence, meeting minutes, and reports in an accurate and timely manner. Some material may be confidential or include information of a sensitive nature. Develops, organizes and maintains professional graphical presentations, including presentations given to groups outside of the organization. Utilizes a variety of software applications to ensure professional standards are maintained, relevant and current data is used and end product is appropriately and professionally formatted. Compiles information into structured reports.
Initiates follow-up processes with staff and others. Resolves day-to-day problems as required, evaluates operating procedures, and advises management as necessary. Provides project support, researches information, tracks statistical data, and compiles and analyzes data involving new projects and the interpretation and application of policies and procedures. Actively participates in team meetings and provides input to new policies, processes, quality improvement activities, and the development of strategies.
Designs and maintains filing and distribution systems for a variety of records and files including confidential information, such as personnel files, payroll files, financial information and other sensitive documents relating to the management of the programs/departments using methods that can be easily accessible to assigned staff.
Completes and submits eForms for designated Leaders; processes timekeeping for assigned staff; and liaises with Finance, Payroll and Human Resources as necessary.

Qualifications

A level of education, training and experience equivalent to graduation from a recognized post-secondary administrative assistant/secretarial program, additional course work in advanced word processing, spreadsheet, and database applications, and four (4) years' progressive experience supporting senior level management.

Demonstrated ability to communicate effectively both verbally and in writing including the ability to work with discretion in preparing and handling information of a confidential or sensitive nature. Ability to be discreet when handling human resource requests, time-sheets and follow-up maintenance. Demonstrated ability to organize and prioritize work, work under time pressures to meet deadlines and handle interruptions and changing priorities. Ability to analyze and interpret guidelines. Demonstrated ability to work independently and make decisions to determine appropriate action to take in handling inquiries. Demonstrated knowledge and ability to utilize related equipment and computerized software packages such as word processing, spreadsheet, database applications, scheduling, email, and internet applications at an advanced level. Demonstrated ability to record and transcribe minutes of meetings. Ability to type 60 words per minute.

Apply About employer

More about this job

Responsibilities

Provides confidential administrative and secretarial support to senior leaders, coordinating schedules, meetings, communications, travel, records, and day-to-day office operations. Supports multiple programs through budget and purchasing administration, document and presentation preparation, project and data support, and coordination with Human Resources, Finance, and other teams.

Requirements

Requires completion of a recognized post-secondary administrative assistant or secretarial program, additional coursework in advanced office applications, and four years of progressive experience supporting senior-level management. Candidates must demonstrate discretion, strong communication and organizational skills, independent judgment, advanced computer application proficiency, meeting minute-taking ability, and typing speed of 60 words per minute.

Skills

Confidential Administrative Support
Calendar And Schedule Management
Meeting Coordination
Minute Taking
Written And Verbal Communication
Workload Prioritization
Discretion
Document Preparation
Advanced Word Processing
Spreadsheet Applications
Database Applications
Budget Monitoring
Data Analysis
Project Support
Policy Interpretation
Timekeeping

Visa sponsorship

Not detected in the job text

Keywords

Administrative Support
Senior Leadership
Confidential Information
Calendar Management
Meeting Logistics
Meeting Minutes
Travel Arrangements
Correspondence
Presentations
Spreadsheets
Database Applications
Word Processing
Email
Internet Applications
Budget Development
Expenditure Monitoring
Purchase Requisitions
Invoice Processing
Human Resources
Payroll
Timekeeping
Policy And Procedure Development
Project Support
Statistical Data
Data Analysis
Records Management
Quality Improvement
Typing

Report this job