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Added 2 mins ago
J
Partner Marketing Programs Manager
Jobgether
Canada
- $130,000 to $150,000 CAD / year
- Full-time
This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for a Partner Marketing Programs Manager based in Canada.
Added 2 mins ago
N
Manufacturing Manager
NPAworldwide
Brantford, ON
- Full-time
Professional development and education support
Added 3 mins ago
Registered Nurse, PICU
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Halifax, NS
11.25-hour shifts; Monday - Friday, weekends; rotating shifts as per self-scheduling
Added 32 mins ago
PH
Administrative Secretary
Provincial Health Services Authority
Vancouver, BC
- Full-time
…giving an overview of workflow. Provides clinical administrative support to Residents and Fellows including the preparation of materials. Prepares schedules including the on-call schedule…
Added 32 mins ago
TH
Restaurant manager
Tim Hortons Québec
Port Hawkesbury, NS
- Full-time
Participates in a government or community program or initiative that supports youth employment
Added 32 mins ago
CH
Registered Nurse
Covenant Health Canada
Camrose, AB
- Full-time
…work in all areas of Emergency at the discretion of the Unit Manager/Charge Nurse. Working with us is about making a difference. You’ll feel good knowing that you have helped us achieve our…
Added 47 mins ago
J
Quality Manager
Jobgether
Canada
- $116,917 to $153,454.35 CAD / year
- Full-time
This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for a Quality Manager based in Brantford, Ontario, Canada.
Added 47 mins ago
J
Quality Manager
Jobgether
Canada
- $116,917 to $153,454.35 CAD / year
- Full-time
This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for a Quality Manager based in Brantford, Ontario, Canada.
Added 47 mins ago
Senior CAPEX Engineering Manager
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Healthy Living support through an Employee and Family Assistance Program (EFAP), offering confidential assistance for work, health, or life challenges.
Added 47 mins ago
Production Manager
Amrize
Saint-Constant, QC · St-Constant, Queb
Join Amrize as a Production Manager and help construct what's next. If you're ready to put your skills to work on projects that matter - and build a career with a company that’s building…
Added 1 hour ago
SH
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Added 1 hour ago
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Added 1 hour ago
IR
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- Full-time
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Added 1 hour ago
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Added 1 hour ago
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- Full-time
Optional Pension program and retirement support.
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AB · Greater Edmonton Metropolitan Area
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Provincial Health Services Authority

Administrative Secretary

Vancouver, BC, Canada

Full-time

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Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Dec 13, 2026
Posting language: English
Posted: Nov 13, 2026

Original job description

Administrative Secretary, Respiratory Clinic Clerks

Vancouver, BC

Are you efficient and detail oriented? Effectively handle administrative tasks so our department runs smoothly and we can provide patients with the best care.

What You’ll Do

Transcribes and types a variety of material such as consult reports, patient histories/reports, research papers and abstracts, manuscripts and papers for publication, grant proposals/applications, statistics and minutes of meetings from drafts or dicta equipment. Distributes materials as necessary. Prints out or types appointment lists and appointment letters as requested for patients and staff/physicians and sends via email or regular mail. Composes correspondence/letters for routine inquiries and submits for signature.
Maintains appointment calendars by determining the urgency of requests, scheduling appointments, arranging meetings and vacations, altering schedules when deemed necessary, notifying participants and booking rooms and equipment. Makes travel arrangements as required. Prepares physician’s on-call roster for coverage and distributes schedule.
Supports the academic and research activities of the Division/Department by preparing materials for presentation and handout. Maintains curriculum vitae for medical staff. Provides orientation to new Fellows and Residents by performing duties such as arranging for Hospital ID, setting up on Hospital systems, such as patient registration and transcription system, assigning lockers and giving an overview of workflow. Provides clinical administrative support to Residents and Fellows including the preparation of materials. Prepares schedules including the on-call schedule for Residents and Fellows.
Attends departmental and other team meetings as required to gather information, type and distribute agenda items and provide secretarial support. Prepares minutes/reports and take follow up action.
Answers telephone, screens callers, greets and redirects visitors, responds to queries, takes/relays messages and/or redirects callers to appropriate personnel or area. Screens and prioritizes incoming material for the attention of appropriate personnel.
Receives and processes requests for appointments and referrals using information provided from referring doctors’ offices and/or patient charts. Co-ordinates, pre-registers and confirms patient appointments with medical staff and/or professionals in the assigned area as well as with parents, making additions, deletions and changes to appointments, as necessary. Schedules follow up appointments for patients as needed and confirms appointments in advance of scheduled times. Notifies the appropriate departments and patients/families of any cancellations.
Obtains written, signed consents from parent(s) or guardian(s), authorizing release of information. Obtains other essential information in accordance with established policies and procedures regarding the release of client information. Records demographic information when patient arrives and explains multi-disciplinary appointment system to parent(s) or guardian(s).
Sets-up and maintains filing and distribution systems for a variety of records and files such as charts, laboratory reports and correspondence by indexing binders/logs, creating and labeling files and filing material as appropriate.
Prepares expense claim forms for physician payment when requested and sends to appropriate hospital department for processing. Prepares Fee for Service billing statements as needed and submits to Medical Services Commission.
Compiles, maintains and stores patient information, various statistics, index cards and related medical information. Inputs data to appropriate database, and prepares summary reports using manual/computerized spreadsheets. Accesses and extracts requested data from the computer system for appointment and other purposes; prints and forwards to designated personnel according to established procedures.
Monitors departmental level of office supplies and equipment, replenishing supplies as needed, requesting equipment repairs when needed, completing expense claim forms for professional and miscellaneous expenses and obtaining authorization from administrative manager.
Performs other related duties as required.

What You Bring

Grade 12, graduation from a recognized secretarial program, including a recognized course in medical transcription
Three (3) year’s recent, related experience or an equivalent combination of education, training and experience.

You Can

Keyboard at least 60 wpm.
Communicate effectively verbally and in writing.
Organize work
Deal with others effectively
Operate related equipment.

What’s In It For You

BC Children’s Hospital’s is part of the Provincial Health Services Authority (PHSA).Every PHSA employee enables the best possible patient care for our patients and their families. Whether you are providing direct care, conducting research, or making it possible for others to do their work, you impact the lives of British Columbians today and in the future. That’s why we’re focused on your care too – offering health, wellness, development programs to support you – at work and at home.

Join one of BC’s largest employers with province-wide programs, services and operations – offering vast opportunities for growth and development.
Access to more than 2,000 in-house training programs.
Enjoy a comprehensive benefits package, including municipal pension plan.
12 annual statutory holidays with generous vacation entitlement and accruement.

Perks including onsite fitness classes and discounts to 350 BC-wide recreational programs, travel, technology, car and bike sharing, and more.

Req No

Job type:

Wage

Location:

Days

What we do

BC Children’s Hospital (BCCH) bcchildrens.ca provides care for the most seriously ill or injured children from across British Columbia. BCCH is part of Provincial Health Services Authority (PHSA).

PHSA plans, manages and evaluates selected specialty and province-wide health care services across BC, working with the five geographic health authorities to deliver province-wide solutions that improve the health of British Columbians. Our values reflect our commitment to excellence and include: Respect people – Be compassionate – Dare to innovate – Cultivate partnerships – Serve with purpose. Learn more about PHSA and our programs: https://jobs.phsa.ca/programs-and-services

PHSA is committed to employment equity and hires on the basis of merit, encouraging all qualified individuals to apply. We recognize that our ability to provide the best care for our diverse patient populations relies on a rich diversity of skills, knowledge, backgrounds and experiences, and value a safe, inclusive and welcoming environment.

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More about this job

Responsibilities

Provides administrative and secretarial support for a respiratory clinic, including medical transcription, correspondence, scheduling, meeting support, and coordination of patient appointments and referrals. Maintains patient records and databases, prepares reports and billing documents, supports physicians and trainees, and manages office supplies and equipment.

Requirements

Requires Grade 12 graduation and completion of a recognized secretarial program that includes medical transcription, plus three years of recent related experience or an equivalent combination of education, training, and experience. Candidates must type at least 60 words per minute and communicate effectively, organize work, deal effectively with others, and operate related equipment.

Skills

Medical Transcription
Typing
Appointment Scheduling
Calendar Management
Patient Registration
Referral Processing
Medical Records Management
Data Entry
Report Preparation
Meeting Coordination
Written Communication
Verbal Communication
Organization
Telephone Screening
Database Use
Office Equipment Operation

Benefits

Health and Wellness Programs
Professional Development Programs
Municipal Pension Plan
Statutory Holidays
Vacation Entitlement
Onsite Fitness Classes
Recreational Program Discounts
Travel Discounts
Technology Discounts

Visa sponsorship

Not detected in the job text

Keywords

Medical Transcription
Secretarial Program
Patient Histories
Consult Reports
Appointment Scheduling
Referral Processing
Patient Registration
Medical Records
Patient Information
Database
Spreadsheets
Data Entry
Report Preparation
On-Call Rosters
Curriculum Vitae
Meeting Minutes
Consent Forms
Fee-for-Service Billing
Expense Claims
Filing Systems
Hospital Systems
Typing
Telephone Screening
Office Supplies
Equipment Coordination

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Work requirements

Jobs in Canada