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Added 1 month ago
CO
Foreman - Building Services (Arenas)
City of Fredericton
Fredericton, NB
- Full-time
Reporting to the Assistant Manager, Building Services, the Foreman – Building Services (Arenas) leads the daily operations of an assigned work unit, ensuring municipal arenas are safe,…
Added 1 month ago
WB
Senior Administrative Assistant
Whistler Blackcomb
Whistler, BC
- Full-time
As our Senior Administrative Assistant, you will provide administrative support to our team and ensure our guests have the Experience of a Lifetime.
Added 1 month ago
SG
Assistant Store Manager - Spirit
Spencer Gifts - Spirit Halloween
Cambridge, ON
- Temporary
The minimum age requirement is 18 and must have a flexible schedule
Added 1 month ago
SG
Returning Assistant Store Manager - Spirit
Spencer Gifts - Spirit Halloween
Cambridge, ON
- Temporary
The minimum age requirement is 18 and must have a flexible schedule
Added 1 month ago
SE
Channel Sales HVAC Specialist
Schneider Electric
Milton, ON · Ottawa, ON · Toronto, ON · Montreal, QC
- Full-time
…(reimbursement for medical / wellbeing expenses); telemedicine program; 13 paid holidays annually; up to 19 days paid time off in first year; paid family leaves; parental and care leave;…
Added 1 month ago
Receptionist and Administrative Assistant
EBC Inc.
Ottawa, ON
experience as an office assistant or receptionist, ideally in a similar
Added 1 month ago
PH
Patient Care Aide
Provincial Health Services Authority
Surrey, BC
- Part-time
Grade 10, plus graduation from a recognized Nursing Assistant Program or an equivalent combination of education, training and experience.
Added 1 month ago
SG
Returning Assistant Store Manager - Spirit
Spencer Gifts - Spirit Halloween
Toronto, ON
- Temporary
The minimum age requirement is 18 and must have a flexible schedule
Added 1 month ago
SG
Assistant Store Manager - Spirit
Spencer Gifts - Spirit Halloween
Toronto, ON
- Temporary
The minimum age requirement is 18 and must have a flexible schedule
Added 1 month ago
NI
certified dental assistant
North Island Dental
Courtenay, BC
- Full-time
Participates in a government or community program or initiative that supports persons with disabilities
Added 1 month ago
PH
Program Assistant, Program/Department Std
Provincial Health Services Authority
Vancouver, BC
- Full-time
The Program Assistant reports to a Director and serves as a vital linkage and communication source to keep the program/department informed and aligned to its priorities. The position is…
Added 1 month ago
NL
Assistant Manager III
Newfoundland Labrador Liquor Corporation
Labrador City, NL
- Full-time
Graduation from a recognized business diploma program supplemented by other related post-secondary education
Added 1 month ago
Quality Assistant Director (Project)
Pomerleau
Montreal, QC
The Assistant Director of Quality in Construction acts as the primary point of contact for the client regarding the Quality Management System (QMS), work compliance, and the application of…
Added 1 month ago
Project Administrative Assistant
Pomerleau
Levis, QC
As a Project Administrative Assistant working in the Building Operations team at Pomerleau, you will play a key role in supporting the project teams with essential administrative tasks.…
Added 1 month ago
Assistant superintendent-Civil & Infrastructure
Pomerleau
Levis, QC · Montreal, QC · Quebec, QC
As an assistant superintendent within Pomerleau's civil engineering & infrastructure team, you will support the superintendent in coordinating on-site activities to ensure smooth project…
Added 1 month ago
Administrative Assistant – Business Development
Pomerleau
Montreal, QC · Quebec, QC
As an Administrative Assistant within Pomerleau’s Business Development team, you will play a key role in administrative support and information management to help drive business development…
Added 1 month ago
Assistant Project Manager
Pomerleau
Moncton, NB · Halifax, NS
As an Assistant Project Manager in the Civil & Infrastructure team at Pomerleau Construction, you will manage large-scale civil , infrastructure and marine projects - ranging from $1.5…
Added 1 month ago
Assistant Project Manager
Pomerleau
Toronto, ON
As an Assistant Project Manager in the Building Operations team at Pomerleau Construction, you will manage large-scale building and infrastructure projects - ranging from $1.5 million to…
Added 1 month ago
Assistant Project Manager
Pomerleau
Greenwood, NS
As an Assistant Project Manager in the Building Operations team at Pomerleau Construction, you will manage large-scale building and infrastructure projects - ranging from $1.5 million to…
Added 1 month ago
Assistant Project Manager 14/7
Pomerleau
Squamish, BC
As an Assistant Project Manager supporting the Woodfibre LNG Project, you will play a key role in the successful delivery of one of Canada's largest industrial construction projects.…
Added 1 month ago
Assistant Superintendent
Pomerleau
Victoria, BC
As an Assistant Superintendent, you will ensure project excellence through your outstanding leadership by having your key focus on effective project execution, quality, health and safety…
Added 1 month ago
Assistant Superintendent
Pomerleau
Vancouver, BC
As an Assistant Superintendent working within Pomerleau Construction's Civil Operations team, you will play a key role in supporting the successful delivery of major infrastructure and…
Added 1 month ago
Assistant Project Manager (Buildings)
Pomerleau
Vancouver, BC
Jump in and imagine the possibilities as an Assistant Project Manager with Pomerleau.
Added 1 month ago
Assistant project manager
Pomerleau
Quebec, QC
As an Assistant Project Manager within Pomerleau’s Civil & Infrastructure division, Marine works you will play a key role at the heart of the Restorations – Civil Structures business unit.…
Added 1 month ago
Project Administrative Assistant
Pomerleau
Montreal, QC
As a Project Administrative Assistant working in the Building Operations team at Pomerleau, you will play a key role in supporting the project teams with essential administrative tasks.…

Provincial Health Services Authority

Program Assistant, Program/Department Std

Vancouver, BC, Canada

Full-time

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Job details

Job type: Full-time
Posting language: English
Posted: Oct 2, 2026

Original job description

Job Summary

In accordance with the Mission, Vision and Values, and strategic directions of PHSA, safety, including both patient and employee safety, is a priority and a responsibility shared by everyone at PHSA. As such, the requirement to continuously improve quality and safety is inherent in all aspects of this position.

The Program Assistant reports to a Director and serves as a vital linkage and communication source to keep the program/department informed and aligned to its priorities. The position is accountable for providing confidential administrative and secretarial support for a program/department, following administrative policies and procedures and organizes the day-to-day administrative operations to ensure accurate and timely delivery of administrative services. Coordinates the flow of information, maintains the integrity and confidentiality of all information which flows through, communicates internally and externally to respond to inquires and clarify details, coordinates appointments and meetings, attends and records management meetings, arranges travel and accommodation, coordinates meeting logistics, submits HR and Finance information, and maintains office equipment and supplies. Designs, creates and maintains correspondence, documents, presentations, orientation packages, and spreadsheets (including data entry) for authorization by the management team; processes confidential and sensitive documents. The Program Assistant supports leadership in setting a positive, collaborative, efficient tone for the program/department.

Duties/Accountabilities

Responds to verbal and written communication and liaises internally and externally to respond to, share information, clarify details, and ensure follow-up by relevant personnel on emergent issues. Discusses inquiries for information with a variety of internal and external contacts in order to obtain and disclose information. Effectively triages visitors, telephone calls, correspondence and incoming materials by screening and prioritizing for immediate attention, distributing as appropriate, taking and relaying messages, and directing visitors.
Prepares and updates various documents such as reports, correspondence, presentation materials, spreadsheets, and website materials in an accurate and timely manner including material that is confidential or sensitive in nature. Utilizes a variety of software applications to ensure professional standards are maintained, relevant and current data is used and end product is appropriately and professionally formatted. Enters and collects data, and compiles relevant statistical information and reports.
Maintains a consistently updated and accurate meeting schedule for the program/department as required. Coordinates meetings ensuring well-defined and timely agendas, identification of and notification to interested parties, compilation of background information and supporting materials and preparation of packages/summary documents and meeting facilitation. Coordinates administrative meeting logistics and makes catering, travel and accommodation arrangements. Attends and acts as a recorder for confidential meetings such as management meetings and follows-up on action items and in-services as required.
Authorizes expense reimbursements and invoices up to a pre-determined limit, and utilizes an expenditure tracking system to ensure expenditures and invoices are authorized and processed in a timely and accurate manner. Completes purchase requisitions/online purchasing and forwards for processing, and ensures invoices are authorized for payment and submitted for payment. . Ensures appropriate supplies and support materials are available and equipment is in working order. Coordinates and standardizes the implementation of technology (new and existing) within the program.
Completes and submits eForms for designated Leaders; processes timekeeping for assigned staff; and liaises with Finance, Payroll and Human Resources as necessary.
Initiates follow-up processes with staff and others. Resolves day-to-day problems as required, evaluates operating procedures, and advises management as necessary. Provides assistance on projects by collecting data requiring the evaluation and determination of available sources. Actively participates in team meetings and provides input to new policies, processes, quality improvement activities, and the development of strategies.

Qualifications

A level of education, training and experience equivalent to Grade 12 plus graduation from a formal secretarial program plus three (3) years recent related experience.

Demonstrated ability to work both independently and collaboratively, resolve administrative issues/problems, prioritize workload, and to be flexible to meet and adapt to changes in organizational priorities. Demonstrated ability to use Microsoft Office applications, including word processing, spreadsheet and presentation software, at an intermediate level. Demonstrated organizational skills and ability to prioritize workload and work under time pressures to meet deadlines. Demonstrated ability to communicate effectively both verbally and in writing, including the ability to respond professionally, courteously, and in a clear manner. Demonstrated interpersonal and time management skills. Demonstrated ability to record and transcribe minutes of meetings. Ability to type 60 words per minute.

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More about this job

Responsibilities

Provides confidential administrative and secretarial support to program leadership, coordinating communications, schedules, meetings, documents, travel, purchasing, and office resources. Supports HR and finance processes, tracks follow-up actions and expenditures, assists with projects and data reporting, and contributes to operational improvements.

Requirements

Requires Grade 12, graduation from a formal secretarial program, and three years of recent related experience. Candidates must demonstrate intermediate Microsoft Office skills, strong organization and communication, the ability to work independently and collaboratively, meeting minute-taking ability, and typing speed of 60 words per minute.

Skills

Administrative Support
Secretarial Support
Communication
Meeting Coordination
Minute Taking
Document Preparation
Data Entry
Microsoft Office
Spreadsheet Software
Presentation Software
Time Management
Workload Prioritization
Confidentiality
Expense Tracking
Travel Coordination
Problem Solving

Visa sponsorship

Not detected in the job text

Keywords

Program Administration
Confidential Administrative Support
Secretarial Program
Microsoft Office
Word Processing
Spreadsheets
Presentation Software
Data Entry
Statistical Reporting
Meeting Coordination
Agenda Preparation
Minute Taking
Document Preparation
Correspondence
Confidential Records
Expense Reimbursements
Invoice Processing
Purchase Requisitions
Expenditure Tracking
Timekeeping
Human Resources
Payroll
Finance
Travel Arrangements
Office Equipment
Quality Improvement
Project Support
Information Triage
Typing

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Work requirements

Jobs in Canada