Jobs in Canada

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Added 3 mins ago
Intermediate Geotechnical Engineer
McElhanney
Cranbrook, BC
Full-time
McElhanney is looking for an Intermediate Geotechnical Engineer to join our growing Cranbrook team.
Added 4 mins ago
Office Administrator
Price Industries Limited
Elizabethtown-Kitley, ON
Intermediate proficiency with Microsoft Office applications, including Outlook, Word, Excel, and Teams.
Added 33 mins ago
Senior Workplace Design Specialist
CTI Working Environments Inc.
Mississauga, ON
Full-time
…throughout the project lifecycle. You will support junior and intermediate designers, helping to strengthen design and documentation…
Added 34 mins ago
Program Manager, Projects (Project Moonshot)
Bruce Power
Bruce Power
Full-time
…upgrades, implementation of new enterprise solutions including applications, infrastructure and…
Added 1 hour ago
Intermediate / Senior Controls System Specialist
Industrial Controls Integration Ltd. (ICI)
Innisfil, ON
Full-time
Position: Intermediate / Senior Controls System Specialist
Added 1 hour ago
Senior Developer / Senior Designer
Confiar Services
Toronto, ON
Contract
We are looking for a Senior Developer / Senior Designer with strong experience in Oracle FCCM/ECM, OFSAA, SQL/PLSQL, Unix, shell scripting, scheduling tools, and enterprise analytical…
Added 1 hour ago
Intermediate Cyber Security Analyst
JSI
Ottawa, ON
Full-time
Added 1 hour ago
Analyst, Loans Accounting and Controls - SLC Management
SLC Management
Toronto, ON · Waterloo, ON · Sun Life Waterloo King
Full-time
Intermediate proficiency with Excel – ability to create, manipulate, and interpret data/spreadsheets and comfortable working with formulas, VLOOKUP’s, pivot tables, etc.
Added 1 hour ago
Analyst, Loans Accounting and Controls - SLC Management
Sun Life
Toronto, ON · Waterloo, ON · Sun Life Waterloo King
Full-time
Intermediate proficiency with Excel – ability to create, manipulate, and interpret data/spreadsheets and comfortable working with formulas, VLOOKUP’s, pivot tables, etc.
Added 1 hour ago
Environmental Health & Safety (EHS) Specialist - Edmonton or Calgary (AB)
Siemens
Calgary, AB · AB
Role Profile: This role is best suited for a strong intermediate-level EHS professional with experience managing EHS programs, audits, and compliance initiatives. Individuals seeking a…
Added 1 hour ago
Compliance & Enforcement Coordinator (Program Admin Officer 1-2)
The Government of Nova Scotia
Halifax, NS
Closing Date: 18-Oct-26 (Applications are accepted until 11:59 PM Atlantic Time)
Added 2 hours ago
Experienced Signmaking
Whistler Blackcomb
Whistler, BC
Full-time
Computer literate and proficient in the use of Microsoft Office applications. Previous experience with Corel Draw, Adobe Illustrator, and Photoshop preferred.
Added 3 hours ago
Program Assistant, Program/Department Std
Provincial Health Services Authority
Vancouver, BC
Full-time
…organizational priorities. Demonstrated ability to use Microsoft Office applications, including word processing, spreadsheet and presentation software, at an intermediate level.…
Added 4 hours ago
SAP SuccessFactors Functional Analyst
Pomerleau
Montreal, QC · Quebec, QC · Saint-Georges, QC
…manager responsible for HR solutions. The role requires an intermediate level of autonomy and does not include responsibilities related to people management, solution architecture, or…
Added 4 hours ago
Intermediate Instrumentation and Controls Engineer-Water
Stantec
Burnaby, BC
Full-time
…looking for you to join our team. We are currently seeking a Intermediate-level Instrumentation and Controls Engineer with strong interest in being part of a purpose-driven organization…
Added 5 hours ago
Intermediate Accountant
Live Nation Entertainment
Vancouver, BC
Full-time
Reporting to the Accounting Manager, the Intermediate Accountant will be responsible for the reconciliation and remittance of tax and royalty/license accounts, as well as the reconciliation…
Added 8 hours ago
Intermediate Software Engineer
AltaML
Toronto, ON
$90,000 to $110,000 CAD / year
Full-time
The Intermediate Software Engineer independently owns and delivers well-defined, small-to-medium complexity user stories end to end. You work AI-first by default: using Claude Code and…
Added 9 hours ago
Administrative Assistant, Department of Nurse Practitioners
Fraser Health
Surrey, BC
Full-time
Added 9 hours ago
Financial Administrator
Fraser Health
White Rock, BC
Added 10 hours ago
Senior Mechanical Engineer
ATS Industrial Automation
Cambridge, ON
Full-time
Assist the Applications group on proposals and estimating mechanical design labour hours.
Added 10 hours ago
Intermediate Software Developer
BluWave-ai
Ottawa, ON
Full-time
Role Description The Intermediate Software Developer is a full-time, on-site role based in Ottawa, ON, contributing to the design, development, and maintenance of BluWave-ai’s AI-enabled…
Added 10 hours ago
REPOSTED: EU429I C5: Integrating through Science and Technology Education, Jr/Int. (Winter 2027)
Wilfrid Laurier University
Brantford, ON
…across the curriculum to maximize student learning at the Junior/Intermediate level. Instructional models and teaching resources for scientific research, scientific experimentation, and…
Added 11 hours ago
Group Fitness Instructor
City of Barrie
Barrie, ON
Internship
The City of Barrie is accepting applications for current and future casual part-time Group Fitness Instructor vacancies. As positions become available, we will review applications and…
Added 11 hours ago
Instructor (Sports) - Part-time
City of Barrie
Barrie, ON
Part-time
The City of Barrie is accepting applications for current and future casual part-time Instructor (Sports) vacancies. As positions become available, we will review applications and contact…
Added 11 hours ago
Administrative Assistant, Department of Nurse Practitioners
Fraser Health Authority
Surrey, BC
$25.26 to $33.15 CAD / hour
Full-time

Provincial Health Services Authority

Program Assistant, Program/Department Std

Vancouver, BC, Canada

Job type: Full-time
Apply by: Nov 1, 2026
Posting language: English
Posted: Oct 2, 2026

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Original job description

Job Summary

In accordance with the Mission, Vision and Values, and strategic directions of PHSA, safety, including both patient and employee safety, is a priority and a responsibility shared by everyone at PHSA. As such, the requirement to continuously improve quality and safety is inherent in all aspects of this position.

The Program Assistant reports to a Director and serves as a vital linkage and communication source to keep the program/department informed and aligned to its priorities. The position is accountable for providing confidential administrative and secretarial support for a program/department, following administrative policies and procedures and organizes the day-to-day administrative operations to ensure accurate and timely delivery of administrative services. Coordinates the flow of information, maintains the integrity and confidentiality of all information which flows through, communicates internally and externally to respond to inquires and clarify details, coordinates appointments and meetings, attends and records management meetings, arranges travel and accommodation, coordinates meeting logistics, submits HR and Finance information, and maintains office equipment and supplies. Designs, creates and maintains correspondence, documents, presentations, orientation packages, and spreadsheets (including data entry) for authorization by the management team; processes confidential and sensitive documents. The Program Assistant supports leadership in setting a positive, collaborative, efficient tone for the program/department.

Duties/Accountabilities

Responds to verbal and written communication and liaises internally and externally to respond to, share information, clarify details, and ensure follow-up by relevant personnel on emergent issues. Discusses inquiries for information with a variety of internal and external contacts in order to obtain and disclose information. Effectively triages visitors, telephone calls, correspondence and incoming materials by screening and prioritizing for immediate attention, distributing as appropriate, taking and relaying messages, and directing visitors.
Prepares and updates various documents such as reports, correspondence, presentation materials, spreadsheets, and website materials in an accurate and timely manner including material that is confidential or sensitive in nature. Utilizes a variety of software applications to ensure professional standards are maintained, relevant and current data is used and end product is appropriately and professionally formatted. Enters and collects data, and compiles relevant statistical information and reports.
Maintains a consistently updated and accurate meeting schedule for the program/department as required. Coordinates meetings ensuring well-defined and timely agendas, identification of and notification to interested parties, compilation of background information and supporting materials and preparation of packages/summary documents and meeting facilitation. Coordinates administrative meeting logistics and makes catering, travel and accommodation arrangements. Attends and acts as a recorder for confidential meetings such as management meetings and follows-up on action items and in-services as required.
Authorizes expense reimbursements and invoices up to a pre-determined limit, and utilizes an expenditure tracking system to ensure expenditures and invoices are authorized and processed in a timely and accurate manner. Completes purchase requisitions/online purchasing and forwards for processing, and ensures invoices are authorized for payment and submitted for payment. . Ensures appropriate supplies and support materials are available and equipment is in working order. Coordinates and standardizes the implementation of technology (new and existing) within the program.
Completes and submits eForms for designated Leaders; processes timekeeping for assigned staff; and liaises with Finance, Payroll and Human Resources as necessary.
Initiates follow-up processes with staff and others. Resolves day-to-day problems as required, evaluates operating procedures, and advises management as necessary. Provides assistance on projects by collecting data requiring the evaluation and determination of available sources. Actively participates in team meetings and provides input to new policies, processes, quality improvement activities, and the development of strategies.

Qualifications

A level of education, training and experience equivalent to Grade 12 plus graduation from a formal secretarial program plus three (3) years recent related experience.

Demonstrated ability to work both independently and collaboratively, resolve administrative issues/problems, prioritize workload, and to be flexible to meet and adapt to changes in organizational priorities. Demonstrated ability to use Microsoft Office applications, including word processing, spreadsheet and presentation software, at an intermediate level. Demonstrated organizational skills and ability to prioritize workload and work under time pressures to meet deadlines. Demonstrated ability to communicate effectively both verbally and in writing, including the ability to respond professionally, courteously, and in a clear manner. Demonstrated interpersonal and time management skills. Demonstrated ability to record and transcribe minutes of meetings. Ability to type 60 words per minute.

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More about this job

Responsibilities

Provides confidential administrative and secretarial support to program leadership, coordinating communications, schedules, meetings, documents, travel, purchasing, and office resources. Supports HR and finance processes, tracks follow-up actions and expenditures, assists with projects and data reporting, and contributes to operational improvements.

Requirements

Requires Grade 12, graduation from a formal secretarial program, and three years of recent related experience. Candidates must demonstrate intermediate Microsoft Office skills, strong organization and communication, the ability to work independently and collaboratively, meeting minute-taking ability, and typing speed of 60 words per minute.

Skills

Administrative Support
Secretarial Support
Communication
Meeting Coordination
Minute Taking
Document Preparation
Data Entry
Microsoft Office
Spreadsheet Software
Presentation Software
Time Management
Workload Prioritization
Confidentiality
Expense Tracking
Travel Coordination
Problem Solving

Visa sponsorship

Not detected in the job text

Keywords

Program Administration
Confidential Administrative Support
Secretarial Program
Microsoft Office
Word Processing
Spreadsheets
Presentation Software
Data Entry
Statistical Reporting
Meeting Coordination
Agenda Preparation
Minute Taking
Document Preparation
Correspondence
Confidential Records
Expense Reimbursements
Invoice Processing
Purchase Requisitions
Expenditure Tracking
Timekeeping
Human Resources
Payroll
Finance
Travel Arrangements
Office Equipment
Quality Improvement
Project Support
Information Triage
Typing

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