Jobs in Canada

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Added 5 mins ago
Executive Assistant
Quantum Management Services Ltd.
Toronto, ON
$90,000 to $100,000 CAD / year
Full-time
Our client, a well-established investment firm located in downtown Toronto, is seeking an experienced Executive Assistant to provide high-level administrative support to a Senior Vice…
Added 5 mins ago
Business Operations Assistant
Rapid Novor
Kitchener, ON
$21 to $22 CAD / hour
Part-time
We are seeking an energetic & enthusiastic Business Operations Assistant to join our innovative team. This hands-on role will support the Business Operations team with coordinating employee…
Added 5 mins ago
Pharmacy Assistant II - Relief HRM
Sobeys
Stellarton, NS
Full-time
Added 5 mins ago
Administrative Assistant, HR & Office Support
Quantum Management Services Ltd.
Toronto, ON
$38 to $42 CAD / hour
Contract
Position: Administrative Assistant, HR & Office Support
Added 5 mins ago
Executive Assistant
First Nations University of Canada
Hiawatha First Nation, ON
Full-time
Assistant. The Executive Assistant provides professional, organized, and confidential
Added 5 mins ago
Assistant Front Store Manager, Hourly Part Time Flexible Shifts
Loblaw Companies Limited
Mississauga, ON
Part-time
Added 5 mins ago
Contrôleur adjoint - Montréal - Atwater - 75 k$ à 95 k$ / Assistant Controller - Montreal - Atwater
Quantum Management Services Ltd.
Montreal, QC
$75,000 to $95,000 CAD / year
Full-time
Our client, a growing technology company based in Montreal, is looking for a versatile and detail-oriented Assistant Controller to join its team.
Added 5 mins ago
Executive Assistant
TalentMinded Inc.
New Westminster, BC
Full-time
Reporting to a senior executive, our client is hiring an Executive Assistant to provide high-level executive support in a highly visible role. As our new Executive Assistant, you will act…
Added 5 mins ago
Administrative Assistant
Quantum Management Services Ltd.
Toronto, ON
$60,000 to $70,000 CAD / year
Full-time
Our client, a small, established boutique professional services firm, is seeking an experienced Administrative Assistant to become a key member of their close-knit downtown Toronto office.
Added 5 mins ago
Executive Assistant
Quantum Management Services Ltd.
Toronto, ON
$90,000 to $110,000 CAD / year
Full-time
We are partnering with a highly regarded boutique litigation firm in downtown Toronto to recruit an experienced Executive Assistant to provide dedicated support to a senior Partner.
Added 6 mins ago
Administrative Assistant
First Nations Financial Management Board
Vancouver, BC
Added 6 mins ago
Administrative Assistant
First Nations Financial Management Board
BC · West Vancouver, BC
Added 6 mins ago
Pharmacy Assistant II - FT
Sobeys Capital Incorporated or a Franchise/Affiliate / ou une franchise/société affiliée
St. John's, NL
Preferred: Pharmacy Assistant Diploma from a recognized post-secondary institute
Added 6 mins ago
Retail Floor Supervisor - Kitchener (Full-Time)
Talize Inc / Recycling Rewards
Kitchener, ON
Full-time
…and meet-and-greet with the Store’s General Manager (GM) and Assistant General Manager (AGM), as well as an overview of store operations and…
Added 21 mins ago
Senior Data Implementation Engineer
Odaia Intelligence Inc.
Toronto, ON
Full-time
Our recruitment team may use an AI-powered meeting assistant to record and transcribe interviews for note-taking purposes only. This tool helps our recruiters to be fully present during…
Added 21 mins ago
Assistant Manager
Big Co Demo Brand 1 (Big Co Demos)
Whistler, BC
Full-time
Assistant Managers are responsible for assisting the drive-in’s General Manager in managing the operations of the drive-in. You will also be involved in training and supporting the drive-in…
Added 36 mins ago
Assistant Category Manager
Sobeys
Stellarton, NS
Full-time
We are looking for an Assistant Category Manager who will play a crucial role in managing and maintaining the accuracy of our promotional planning system data, ensuring seamless…
Added 36 mins ago
Research Assistant I, Genomics Research
St. Michael's Hospital
Toronto, ON
Temporary
Research Duties (70% of work time): The Research Assistant I will support the study "Toward Equity in Cancer Genetics: Identifying Racial Disparities in Cancer Genetics Services" and other…
Added 36 mins ago
Team Assistant
Ontario Health atHome
Port Hope, ON
Full-time
As a Team Assistant, you will provide support for the assigned team in their daily activities to ensure that patients receive prompt, effective customer service.
Added 36 mins ago
Assistant.e chef.fe Projections Vidéo - Spectacle en tournée | Assistant Head of Video Projections - Touring Show
Cirque du Soleil Entertainment Group
Montreal, QC
Full-time
Added 36 mins ago
Assistant.e chef.fe automatisation - KOOZA | Assistant Head of Automation - KOOZA
Cirque du Soleil Entertainment Group
Montreal, QC
Full-time
Assistant chef de département, Automatisation - Spectacle en tournée
Added 36 mins ago
Senior Administrative Assistant
Quantum Management Services Ltd.
Toronto, ON
$70,000 to $75,000 CAD / year
Full-time
…seeking a highly organized and proactive Senior Administrative Assistant to support a busy and collaborative…
Added 36 mins ago
Administrative Assistant
Amyantek
Calgary, AB · Greater Calgary Metropolitan Area
Contract
Administrative Assistant - Intermediate (GOAPRDJP00001039)
Added 36 mins ago
English-language replacement professor position, at the rank of Assistant Professor
University of Ottawa
Ottawa, ON · Lamoureux Hall
Full-time
…English-language replacement professor position, at the rank of Assistant Professor. Area of teaching and research: second language…
Added 36 mins ago
Assistant Store Manager - Spirit
Spencer Gifts - Spirit Halloween
Richmond Hill, ON
Temporary
The Assistant Store Manager supports the Store Manager in the staffing, setup, merchandising, pack-up and teardown of a Seasonal Store. The Assistant Manager is responsible for supporting…

Provincial Health Services Authority

Program Assistant, Program/Department Std

Vancouver, BC, Canada

Job type: Full-time
Apply by: Nov 1, 2026
Posting language: English
Posted: Oct 2, 2026

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Original job description

Job Summary

In accordance with the Mission, Vision and Values, and strategic directions of PHSA, safety, including both patient and employee safety, is a priority and a responsibility shared by everyone at PHSA. As such, the requirement to continuously improve quality and safety is inherent in all aspects of this position.

The Program Assistant reports to a Director and serves as a vital linkage and communication source to keep the program/department informed and aligned to its priorities. The position is accountable for providing confidential administrative and secretarial support for a program/department, following administrative policies and procedures and organizes the day-to-day administrative operations to ensure accurate and timely delivery of administrative services. Coordinates the flow of information, maintains the integrity and confidentiality of all information which flows through, communicates internally and externally to respond to inquires and clarify details, coordinates appointments and meetings, attends and records management meetings, arranges travel and accommodation, coordinates meeting logistics, submits HR and Finance information, and maintains office equipment and supplies. Designs, creates and maintains correspondence, documents, presentations, orientation packages, and spreadsheets (including data entry) for authorization by the management team; processes confidential and sensitive documents. The Program Assistant supports leadership in setting a positive, collaborative, efficient tone for the program/department.

Duties/Accountabilities

Responds to verbal and written communication and liaises internally and externally to respond to, share information, clarify details, and ensure follow-up by relevant personnel on emergent issues. Discusses inquiries for information with a variety of internal and external contacts in order to obtain and disclose information. Effectively triages visitors, telephone calls, correspondence and incoming materials by screening and prioritizing for immediate attention, distributing as appropriate, taking and relaying messages, and directing visitors.
Prepares and updates various documents such as reports, correspondence, presentation materials, spreadsheets, and website materials in an accurate and timely manner including material that is confidential or sensitive in nature. Utilizes a variety of software applications to ensure professional standards are maintained, relevant and current data is used and end product is appropriately and professionally formatted. Enters and collects data, and compiles relevant statistical information and reports.
Maintains a consistently updated and accurate meeting schedule for the program/department as required. Coordinates meetings ensuring well-defined and timely agendas, identification of and notification to interested parties, compilation of background information and supporting materials and preparation of packages/summary documents and meeting facilitation. Coordinates administrative meeting logistics and makes catering, travel and accommodation arrangements. Attends and acts as a recorder for confidential meetings such as management meetings and follows-up on action items and in-services as required.
Authorizes expense reimbursements and invoices up to a pre-determined limit, and utilizes an expenditure tracking system to ensure expenditures and invoices are authorized and processed in a timely and accurate manner. Completes purchase requisitions/online purchasing and forwards for processing, and ensures invoices are authorized for payment and submitted for payment. . Ensures appropriate supplies and support materials are available and equipment is in working order. Coordinates and standardizes the implementation of technology (new and existing) within the program.
Completes and submits eForms for designated Leaders; processes timekeeping for assigned staff; and liaises with Finance, Payroll and Human Resources as necessary.
Initiates follow-up processes with staff and others. Resolves day-to-day problems as required, evaluates operating procedures, and advises management as necessary. Provides assistance on projects by collecting data requiring the evaluation and determination of available sources. Actively participates in team meetings and provides input to new policies, processes, quality improvement activities, and the development of strategies.

Qualifications

A level of education, training and experience equivalent to Grade 12 plus graduation from a formal secretarial program plus three (3) years recent related experience.

Demonstrated ability to work both independently and collaboratively, resolve administrative issues/problems, prioritize workload, and to be flexible to meet and adapt to changes in organizational priorities. Demonstrated ability to use Microsoft Office applications, including word processing, spreadsheet and presentation software, at an intermediate level. Demonstrated organizational skills and ability to prioritize workload and work under time pressures to meet deadlines. Demonstrated ability to communicate effectively both verbally and in writing, including the ability to respond professionally, courteously, and in a clear manner. Demonstrated interpersonal and time management skills. Demonstrated ability to record and transcribe minutes of meetings. Ability to type 60 words per minute.

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More about this job

Responsibilities

Provides confidential administrative and secretarial support to program leadership, coordinating communications, schedules, meetings, documents, travel, purchasing, and office resources. Supports HR and finance processes, tracks follow-up actions and expenditures, assists with projects and data reporting, and contributes to operational improvements.

Requirements

Requires Grade 12, graduation from a formal secretarial program, and three years of recent related experience. Candidates must demonstrate intermediate Microsoft Office skills, strong organization and communication, the ability to work independently and collaboratively, meeting minute-taking ability, and typing speed of 60 words per minute.

Skills

Administrative Support
Secretarial Support
Communication
Meeting Coordination
Minute Taking
Document Preparation
Data Entry
Microsoft Office
Spreadsheet Software
Presentation Software
Time Management
Workload Prioritization
Confidentiality
Expense Tracking
Travel Coordination
Problem Solving

Visa sponsorship

Not detected in the job text

Keywords

Program Administration
Confidential Administrative Support
Secretarial Program
Microsoft Office
Word Processing
Spreadsheets
Presentation Software
Data Entry
Statistical Reporting
Meeting Coordination
Agenda Preparation
Minute Taking
Document Preparation
Correspondence
Confidential Records
Expense Reimbursements
Invoice Processing
Purchase Requisitions
Expenditure Tracking
Timekeeping
Human Resources
Payroll
Finance
Travel Arrangements
Office Equipment
Quality Improvement
Project Support
Information Triage
Typing

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