Jobs in Canada

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Added 7 mins ago
Senior Data Implementation Engineer
Odaia Intelligence Inc.
Toronto, ON
Full-time
ODAIA delivers AI-powered commercial intelligence for life sciences - unifying data, accelerating results, and helping commercial teams deepen engagement to enhance care for providers and…
Added 22 mins ago
Assistant Category Manager
Sobeys
Stellarton, NS
Full-time
We are looking for an Assistant Category Manager who will play a crucial role in managing and maintaining the accuracy of our promotional planning system data, ensuring seamless…
Added 22 mins ago
Research Assistant I, Genomics Research
St. Michael's Hospital
Toronto, ON
Temporary
Research Duties (70% of work time): The Research Assistant I will support the study "Toward Equity in Cancer Genetics: Identifying Racial Disparities in Cancer Genetics Services" and other…
Added 22 mins ago
Team Assistant
Ontario Health atHome
Port Hope, ON
Full-time
As a Team Assistant, you will provide support for the assigned team in their daily activities to ensure that patients receive prompt, effective customer service.
Added 22 mins ago
Assistant.e chef.fe Projections Vidéo - Spectacle en tournée | Assistant Head of Video Projections - Touring Show
Cirque du Soleil Entertainment Group
Montreal, QC
Full-time
Added 22 mins ago
Assistant.e chef.fe automatisation - KOOZA | Assistant Head of Automation - KOOZA
Cirque du Soleil Entertainment Group
Montreal, QC
Full-time
Assistant chef de département, Automatisation - Spectacle en tournée
Added 22 mins ago
Administrative Assistant
Amyantek
Calgary, AB · Greater Calgary Metropolitan Area
Contract
Administrative Assistant - Intermediate (GOAPRDJP00001039)
Added 23 mins ago
Georgia Bar - Bartender
Rosewood Hotel Group
Vancouver, BC
Resolve guest complaints, ensuring guest satisfaction. Asking for management assistant where necessary.
Added 23 mins ago
Massage Therapist
Rosewood Hotel Group
Vancouver, BC
Set up and organize workstation with designated supplies, forms and resource materials, report shortages to Assistant Spa Manager.
Added 23 mins ago
Reflections -Bartender
Rosewood Hotel Group
Vancouver, BC
Resolve guest complaints, ensuring guest satisfaction. Asking for management assistant where necessary.
Added 23 mins ago
Research Assistant 2
McGill University
Stewart Biology Bldg
Full-time
Performs data collection, test administration, planning/preparing documentation, and data compilation.
Added 23 mins ago
Senior Administrative Assistant
CityofOttawa
Ottawa, ON
…include conducting research and compiling documentation and data in support of branch projects or departmental inquiries, generating and making revisions to reports, creating and updating…
Added 23 mins ago
Administrative Assistant, Safety & Family Partnership, Permanent Part-Time (0.5)
CHEO
Ottawa, ON
Part-time
The Administrative Assistant for the Safety & Family Partnership Department provides high-quality administrative, secretarial, and clerical support. This role ensures the office runs…
Added 23 mins ago
Administrative Assistant - Emergency Preparedness and Security Services
Winnipeg Regional Health Authority
Winkler, MB
The Administrative Assistant is responsible for performing general administrative and clerical duties for the designated program or department.
Added 52 mins ago
Administrative Assistant
Aplin
Winnipeg, MB
Full-time
Tammy Boyko and Carlan Wilbon with Aplin are seeking an experienced Administrative Assistant for an immediate temporary opportunity in Winnipeg. This is a great role for someone with strong…
Added 53 mins ago
Laboratory Assistant
EMSL ANALYTICAL INC
Calgary, AB
$20 CAD / hour
Full-time
…Range: $20.00 - $20.00Hourly, EMSL is seeking a Laboratory Assistant in Calgary, AB. This is a support position for the laboratory manager and the analysts. It will oversee preparing,…
Added 53 mins ago
Assistant Category Manager
Sobeys Capital Incorporated or a Franchise/Affiliate / ou une franchise/société affiliée
Calgary, AB · Stellarton, NS · Mississauga, ON
We are looking for an Assistant Category Manager who will play a crucial role in managing and maintaining the accuracy of our promotional planning system data, ensuring seamless…
Added 1 hour ago
Medical Laboratory Assistant
Interior Health Authority
Williams Lake, BC
Part-time
Interior Health is seeking an experienced and dynamic Medical Laboratory Assistant to join our Medical Laboratory Department at Cariboo Memorial Hospital in Williams Lake, BC. If Medical…
Added 1 hour ago
Medical Laboratory Assistant
Interior Health Authority
Williams Lake, BC
Full-time
Interior Health is seeking an experienced and dynamic Medical Laboratory Assistant to join our Medical Laboratory Department at Cariboo Memorial Hospital in Williams Lake, BC. If Medical…
Added 1 hour ago
Employee Support Clerk
County of Wellington
Fergus, ON
Reporting to the Long-Term Care Home Assistant Administrator the Employee Support Clerk performs all essential tasks associated with onboarding of new staff and reception.
Added 1 hour ago
Unit Coordination Assistant -CVH 2C General Medicine
Trillium Health Partners
Mississauga, ON
Full-time
The (Inpatient) Unit Coordination Assistant (UCA) provides clerical support for patient administrative services; information management; unit reception; ensures the clerical administration…
Added 1 hour ago
Administrative Assistant (Secretary 3)
The Government of Nova Scotia
Halifax, NS
Added 1 hour ago
Operations Controls Fraud Analyst
Fidelity Canada
Toronto, ON
Full-time
We use AI-enabled LinkedIn Hiring Assistant to support parts of our sourcing process. Every hiring decision is reviewed and finalized by our recruiters. If you choose to ask questions to…
Added 1 hour ago
Senior Executive Assistant
Tomlinson Group of Companies
Ottawa, ON
Full-time
2+ years of experience as an Executive Assistant
Added 1 hour ago
Pharmacy Assistant II - Relief HRM
Sobeys Capital Incorporated or a Franchise/Affiliate / ou une franchise/société affiliée
Stellarton, NS

Provincial Health Services Authority

Program Assistant, Program/Department Std

Vancouver, BC, Canada

Job type: Full-time
Apply by: Nov 1, 2026
Posting language: English
Posted: Oct 2, 2026

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Original job description

Job Summary

In accordance with the Mission, Vision and Values, and strategic directions of PHSA, safety, including both patient and employee safety, is a priority and a responsibility shared by everyone at PHSA. As such, the requirement to continuously improve quality and safety is inherent in all aspects of this position.

The Program Assistant reports to a Director and serves as a vital linkage and communication source to keep the program/department informed and aligned to its priorities. The position is accountable for providing confidential administrative and secretarial support for a program/department, following administrative policies and procedures and organizes the day-to-day administrative operations to ensure accurate and timely delivery of administrative services. Coordinates the flow of information, maintains the integrity and confidentiality of all information which flows through, communicates internally and externally to respond to inquires and clarify details, coordinates appointments and meetings, attends and records management meetings, arranges travel and accommodation, coordinates meeting logistics, submits HR and Finance information, and maintains office equipment and supplies. Designs, creates and maintains correspondence, documents, presentations, orientation packages, and spreadsheets (including data entry) for authorization by the management team; processes confidential and sensitive documents. The Program Assistant supports leadership in setting a positive, collaborative, efficient tone for the program/department.

Duties/Accountabilities

Responds to verbal and written communication and liaises internally and externally to respond to, share information, clarify details, and ensure follow-up by relevant personnel on emergent issues. Discusses inquiries for information with a variety of internal and external contacts in order to obtain and disclose information. Effectively triages visitors, telephone calls, correspondence and incoming materials by screening and prioritizing for immediate attention, distributing as appropriate, taking and relaying messages, and directing visitors.
Prepares and updates various documents such as reports, correspondence, presentation materials, spreadsheets, and website materials in an accurate and timely manner including material that is confidential or sensitive in nature. Utilizes a variety of software applications to ensure professional standards are maintained, relevant and current data is used and end product is appropriately and professionally formatted. Enters and collects data, and compiles relevant statistical information and reports.
Maintains a consistently updated and accurate meeting schedule for the program/department as required. Coordinates meetings ensuring well-defined and timely agendas, identification of and notification to interested parties, compilation of background information and supporting materials and preparation of packages/summary documents and meeting facilitation. Coordinates administrative meeting logistics and makes catering, travel and accommodation arrangements. Attends and acts as a recorder for confidential meetings such as management meetings and follows-up on action items and in-services as required.
Authorizes expense reimbursements and invoices up to a pre-determined limit, and utilizes an expenditure tracking system to ensure expenditures and invoices are authorized and processed in a timely and accurate manner. Completes purchase requisitions/online purchasing and forwards for processing, and ensures invoices are authorized for payment and submitted for payment. . Ensures appropriate supplies and support materials are available and equipment is in working order. Coordinates and standardizes the implementation of technology (new and existing) within the program.
Completes and submits eForms for designated Leaders; processes timekeeping for assigned staff; and liaises with Finance, Payroll and Human Resources as necessary.
Initiates follow-up processes with staff and others. Resolves day-to-day problems as required, evaluates operating procedures, and advises management as necessary. Provides assistance on projects by collecting data requiring the evaluation and determination of available sources. Actively participates in team meetings and provides input to new policies, processes, quality improvement activities, and the development of strategies.

Qualifications

A level of education, training and experience equivalent to Grade 12 plus graduation from a formal secretarial program plus three (3) years recent related experience.

Demonstrated ability to work both independently and collaboratively, resolve administrative issues/problems, prioritize workload, and to be flexible to meet and adapt to changes in organizational priorities. Demonstrated ability to use Microsoft Office applications, including word processing, spreadsheet and presentation software, at an intermediate level. Demonstrated organizational skills and ability to prioritize workload and work under time pressures to meet deadlines. Demonstrated ability to communicate effectively both verbally and in writing, including the ability to respond professionally, courteously, and in a clear manner. Demonstrated interpersonal and time management skills. Demonstrated ability to record and transcribe minutes of meetings. Ability to type 60 words per minute.

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More about this job

Responsibilities

Provides confidential administrative and secretarial support to program leadership, coordinating communications, schedules, meetings, documents, travel, purchasing, and office resources. Supports HR and finance processes, tracks follow-up actions and expenditures, assists with projects and data reporting, and contributes to operational improvements.

Requirements

Requires Grade 12, graduation from a formal secretarial program, and three years of recent related experience. Candidates must demonstrate intermediate Microsoft Office skills, strong organization and communication, the ability to work independently and collaboratively, meeting minute-taking ability, and typing speed of 60 words per minute.

Skills

Administrative Support
Secretarial Support
Communication
Meeting Coordination
Minute Taking
Document Preparation
Data Entry
Microsoft Office
Spreadsheet Software
Presentation Software
Time Management
Workload Prioritization
Confidentiality
Expense Tracking
Travel Coordination
Problem Solving

Visa sponsorship

Not detected in the job text

Keywords

Program Administration
Confidential Administrative Support
Secretarial Program
Microsoft Office
Word Processing
Spreadsheets
Presentation Software
Data Entry
Statistical Reporting
Meeting Coordination
Agenda Preparation
Minute Taking
Document Preparation
Correspondence
Confidential Records
Expense Reimbursements
Invoice Processing
Purchase Requisitions
Expenditure Tracking
Timekeeping
Human Resources
Payroll
Finance
Travel Arrangements
Office Equipment
Quality Improvement
Project Support
Information Triage
Typing

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