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Added 41 mins ago
UO
Sessional Lecturer - SSM1050 - Ecosystem Science
University of Toronto - Woodsworth College
Toronto, ON · Greater Toronto Area, Canada
- Full-time
Design course syllabus, content and assignments in close consultation with Program Director.
Added 41 mins ago
MG
Director, Legal & Loan Operations
MarshallZehr Group Inc.
Waterloo, ON
- $110,000 to $130,000 CAD / year
- Full-time
Reporting to the Senior Vice President, Risk, Legal & Finance (the “SVP”), the Director, Legal & Loan Operations (the “Director”) will lead MarshallZehr’s legal and loan operations function…
Added 56 mins ago
UO
Compensation Analyst
University of Victoria
Victoria, BC
- Full-time
…strategic, operational and regulatory requirements. Reporting to the Director, Budget Office, the position is responsible for costing, analysis, forecasting and reporting of…
Added 56 mins ago
DM
Manager, Total Rewards
Discovery Mining Ltd
Toronto, ON
- Full-time
Reporting to the Director, Human Resources, the Manager, Total Rewards is responsible for managing Discovery’s compensation, benefits, and retirement programs. Program implementation,…
Added 1 hour ago
VR
Director, Corporate Partnerships
Vancouver Rise FC
Vancouver, BC
- Full-time
Lead the commercial growth and strategic expansion of the Corporate Partnerships portfolio. The Director is responsible for developing the club's revenue strategy, identifying and securing…
Added 1 hour ago
RC
Senior Treasury Analyst
Randstad Canada
Toronto, ON · Etobicoke, ON
- $85,000 to $95,000 CAD / year
- Full-time
Reporting directly to a supportive Treasury Manager and working closely with the Treasury Director, you will have broad visibility to solve complex data challenges, drive IFRS 16 lease…
Added 1 hour ago
CR
Associate Health and Wellness Manager
COGIR Real Estate
Mississauga, ON
- Full-time
…conjunction with the Health and Wellness Manager and Executive…
Added 1 hour ago
MM
Senior Accountant
Morgan McKinley
Toronto, ON
- $85,000 to $100,000 CAD / year
- Full-time
Reporting directly to the Director of Finance, you’ll act as the 2IC within the finance function, taking ownership of key accounting and financial reporting activities while working closely…
Added 2 hours ago
A
CSS Regional Lead - Associate Director
Aon
Toronto, ON
- Full-time
The Associate Director manages a team of specialists and CSS Team Lead(s) engaged in the fulfillment of service requirements for Aon Clients. Ultimately responsible for the performance of…
Added 2 hours ago
A
Senior Analyst, Products and Hedging Solutions
Aon
Toronto, ON
- Full-time
…a Senior Analyst, you will report directly to the Managing Director, Products and Hedging…
Added 2 hours ago
A
Associate Account Executive
Aon
Toronto, ON
- Full-time
Respond to and resolve internal finance and settlement inquiries around premium billings and taxes, including late payment
Added 2 hours ago
A
Market Leader - British Columbia
Aon
Vancouver, BC
- Full-time
Acts as an Account Director on a portfolio of clients
Added 2 hours ago
V
Senior Director, Issuing Solutions Sales, Canada
Visa
Toronto, ON
- Full-time
The Senior Director, Issuing Solutions Sales, Canada will serve as a senior commercial leader responsible for driving revenue growth, market expansion, and client adoption across Visa's…
Added 2 hours ago
H(
Regional Manager
HOOPP (Healthcare of Ontario Pension Plan)
Toronto, ON
- $86,000 to $131,000 CAD / year
- Full-time
As a member of the Regional Services team, reporting to the Director, Regional Services, this position is accountable for providing a range of education; acting as a relationship manager,…
Added 3 hours ago
CM
Director, Client Operations Management
CIBC Mellon
Toronto, ON · Greater Toronto Area, Canada
- Full-time
Reporting to the Assistant Vice President, Client Operations Management (COM), the Director, Client Operations Management (COM) is a key strategic role delivering our top clients with a…
Added 3 hours ago
AP
Director, Financial Planning & Analysis
Andean Precious Metals Corp.
Toronto, ON
- Full-time
We are looking for a Director, Financial Planning & Analysis to join our team.
Added 3 hours ago
R
Director, Operational Resilience, Scenario Analysis & Testing
RBC
Toronto, ON
- Full-time
Added 3 hours ago
R
Senior Manager, Portfolio Management
RBC
Toronto, ON
- Full-time
…Estate (CRE) Global Real Estate strategy. Reporting to the Director of Portfolio Management, you will act as the single point of engagement for real estate requirements, providing…
Added 3 hours ago
PC
Contract and Compliance Specialist
Powerhouse Controls Ltd
Cambridge, ON
- Full-time
Reporting to the Director of Business Operations, the Contract and Compliance Specialist owns the commercial administration of customer orders from the pre-award stage through to close-out.…
Added 3 hours ago
LC
Procurement Coordinator
Leduc County
Nisku, AB
- Full-time
…Procurement Coordinator to join our team. Reporting to the Director – Finance, Assessment and Land Management, this exciting opportunity coordinates and is accountable for the procurement…
Added 3 hours ago
LS
Regional Business Manager - West/Prairies
Lock Search Group
Calgary, AB
- Full-time
…partners including Marketing, Sales Excellence, Patient Access, Finance and Operations, Human Resources, and Medical Affairs to support regional…
Added 3 hours ago
MH
Senior Insurance Associate
Mattamy Homes
Toronto, ON
- Full-time
Reporting to the Director, Treasury, the Senior Insurance Associate supports insurance and risk management activities across a diverse portfolio of operating companies, including…
Added 3 hours ago
Senior Manager, Consolidation - Global Finance
Scotiabank
Toronto, ON
…statements and provides information and analysis to senior Finance management and other areas of the Bank. Processes and analysis relate to areas such as foreign exchange; equity…
Added 3 hours ago
RB
Senior Manager, Portfolio Management
Royal Bank of Canada
Toronto, ON
- Full-time
…Estate (CRE) Global Real Estate strategy. Reporting to the Director of Portfolio Management, you will act as the single point of engagement for real estate requirements, providing…
Added 3 hours ago
AY
Property Manager
Avison Young Canada
Toronto, ON
- Full-time
The Property Manager reports to the Director, Property Management and is responsible for the overall management and maintenance for an assigned portfolio. The Property Manager is…

Provincial Health Services Authority

Program Assistant, Program/Department Std

Vancouver, BC, Canada

Full-time

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Job details

Job type: Full-time
Apply by: Nov 1, 2026
Posting language: English
Posted: Oct 2, 2026

Original job description

Job Summary

In accordance with the Mission, Vision and Values, and strategic directions of PHSA, safety, including both patient and employee safety, is a priority and a responsibility shared by everyone at PHSA. As such, the requirement to continuously improve quality and safety is inherent in all aspects of this position.

The Program Assistant reports to a Director and serves as a vital linkage and communication source to keep the program/department informed and aligned to its priorities. The position is accountable for providing confidential administrative and secretarial support for a program/department, following administrative policies and procedures and organizes the day-to-day administrative operations to ensure accurate and timely delivery of administrative services. Coordinates the flow of information, maintains the integrity and confidentiality of all information which flows through, communicates internally and externally to respond to inquires and clarify details, coordinates appointments and meetings, attends and records management meetings, arranges travel and accommodation, coordinates meeting logistics, submits HR and Finance information, and maintains office equipment and supplies. Designs, creates and maintains correspondence, documents, presentations, orientation packages, and spreadsheets (including data entry) for authorization by the management team; processes confidential and sensitive documents. The Program Assistant supports leadership in setting a positive, collaborative, efficient tone for the program/department.

Duties/Accountabilities

Responds to verbal and written communication and liaises internally and externally to respond to, share information, clarify details, and ensure follow-up by relevant personnel on emergent issues. Discusses inquiries for information with a variety of internal and external contacts in order to obtain and disclose information. Effectively triages visitors, telephone calls, correspondence and incoming materials by screening and prioritizing for immediate attention, distributing as appropriate, taking and relaying messages, and directing visitors.
Prepares and updates various documents such as reports, correspondence, presentation materials, spreadsheets, and website materials in an accurate and timely manner including material that is confidential or sensitive in nature. Utilizes a variety of software applications to ensure professional standards are maintained, relevant and current data is used and end product is appropriately and professionally formatted. Enters and collects data, and compiles relevant statistical information and reports.
Maintains a consistently updated and accurate meeting schedule for the program/department as required. Coordinates meetings ensuring well-defined and timely agendas, identification of and notification to interested parties, compilation of background information and supporting materials and preparation of packages/summary documents and meeting facilitation. Coordinates administrative meeting logistics and makes catering, travel and accommodation arrangements. Attends and acts as a recorder for confidential meetings such as management meetings and follows-up on action items and in-services as required.
Authorizes expense reimbursements and invoices up to a pre-determined limit, and utilizes an expenditure tracking system to ensure expenditures and invoices are authorized and processed in a timely and accurate manner. Completes purchase requisitions/online purchasing and forwards for processing, and ensures invoices are authorized for payment and submitted for payment. . Ensures appropriate supplies and support materials are available and equipment is in working order. Coordinates and standardizes the implementation of technology (new and existing) within the program.
Completes and submits eForms for designated Leaders; processes timekeeping for assigned staff; and liaises with Finance, Payroll and Human Resources as necessary.
Initiates follow-up processes with staff and others. Resolves day-to-day problems as required, evaluates operating procedures, and advises management as necessary. Provides assistance on projects by collecting data requiring the evaluation and determination of available sources. Actively participates in team meetings and provides input to new policies, processes, quality improvement activities, and the development of strategies.

Qualifications

A level of education, training and experience equivalent to Grade 12 plus graduation from a formal secretarial program plus three (3) years recent related experience.

Demonstrated ability to work both independently and collaboratively, resolve administrative issues/problems, prioritize workload, and to be flexible to meet and adapt to changes in organizational priorities. Demonstrated ability to use Microsoft Office applications, including word processing, spreadsheet and presentation software, at an intermediate level. Demonstrated organizational skills and ability to prioritize workload and work under time pressures to meet deadlines. Demonstrated ability to communicate effectively both verbally and in writing, including the ability to respond professionally, courteously, and in a clear manner. Demonstrated interpersonal and time management skills. Demonstrated ability to record and transcribe minutes of meetings. Ability to type 60 words per minute.

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More about this job

Responsibilities

Provides confidential administrative and secretarial support to program leadership, coordinating communications, schedules, meetings, documents, travel, purchasing, and office resources. Supports HR and finance processes, tracks follow-up actions and expenditures, assists with projects and data reporting, and contributes to operational improvements.

Requirements

Requires Grade 12, graduation from a formal secretarial program, and three years of recent related experience. Candidates must demonstrate intermediate Microsoft Office skills, strong organization and communication, the ability to work independently and collaboratively, meeting minute-taking ability, and typing speed of 60 words per minute.

Skills

Administrative Support
Secretarial Support
Communication
Meeting Coordination
Minute Taking
Document Preparation
Data Entry
Microsoft Office
Spreadsheet Software
Presentation Software
Time Management
Workload Prioritization
Confidentiality
Expense Tracking
Travel Coordination
Problem Solving

Visa sponsorship

Not detected in the job text

Keywords

Program Administration
Confidential Administrative Support
Secretarial Program
Microsoft Office
Word Processing
Spreadsheets
Presentation Software
Data Entry
Statistical Reporting
Meeting Coordination
Agenda Preparation
Minute Taking
Document Preparation
Correspondence
Confidential Records
Expense Reimbursements
Invoice Processing
Purchase Requisitions
Expenditure Tracking
Timekeeping
Human Resources
Payroll
Finance
Travel Arrangements
Office Equipment
Quality Improvement
Project Support
Information Triage
Typing

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