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Added 45 mins ago
QP
Area Manager, Self-Storage
QuadReal Property Group
Vancouver, BC
- Full-time
Reporting to the Director, Self Storage Operations, the Area Manager, Self Storage is responsible for leading facility-level operations and execution across a designated portfolio of…
Added 45 mins ago
AK
Accounting Specialist
Asahi Kasei
Port Colborne, ON · ABSCA – Port Colborne Plant
- Full-time
This position directly reports to the Finance Director.
Added 2 hours ago
MU
Dental Hygienist
McGill University
Montreal, QC
- Full-time
…safety and infection control standards. Support daily clinical operations through equipment maintenance, digital image management, quality assurance activities, and collaboration with…
Added 3 hours ago
DE
PROJECT MANAGER
Design Electronics
Niagara Falls, ON
- Full-time
Reporting to the Director of Operations, the Project Manager (Integrated Technology) will work closely with leadership, multi-disciplinary teams, and sub-contractor trades to manage…
Added 4 hours ago
FC
Project Manager FCC
Fidelity Canada
Toronto, ON
- Full-time
Business Readiness Planning / Deployment / Transition to Operations
Added 7 hours ago
FI
Director of Sales, Mid-Market
Fulfillment IQ
Remote, Canada
- Full-time
- Remote
Our work spans three core practices: Supply Chain Consulting, Technology Delivery & Transformation, and Implementation. We help customers assess and design supply-chain strategies, select…
Added 10 hours ago
W
Labour Relations and People Coordinator
WorkSafeBC
Richmond, BC
- Full-time
Reporting to the Director, Labour Relations, you'll play an important role in supporting labour relations operations across WorkSafeBC. You'll provide confidential coordination and…
Added 10 hours ago
RD
Solid Waste Manager
Regional District of Kitimat-Stikine
Canada
- Full-time
…services. This role is responsible for the effective management of operations, capital and solid waste budgets - totaling over $5 million. The role also provides contract administration and…
Added 10 hours ago
HI
Lead, Infrastructure & IT Operations
Healthcare Insurance Reciprocal of Canada (HIROC)
Toronto, ON
- Full-time
Job Title: Lead, Infrastructure & IT Operations
Added 11 hours ago
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Payroll Specialist I
TD
Toronto, ON
- Full-time
Partner with stakeholders across HR, Payroll Operations, Finance, Technology, and Compliance
Added 11 hours ago
A
Manager, Internal Controls** Gestionnaire, Contrôles internes
Aliaxis
CA - IDS - Office
- Full-time
…collaborerez étroitement avec les équipes des finances, des opérations, des technologies de l'information, de l'approvisionnement et de la fabrication afin d'améliorer les contrôles, de…
Added 11 hours ago
IG
Manager, Internal Controls** Gestionnaire, Contrôles internes
IPEX Group
CA - IDS - Office
- Full-time
…collaborerez étroitement avec les équipes des finances, des opérations, des technologies de l'information, de l'approvisionnement et de la fabrication afin d'améliorer les contrôles, de…
Added 12 hours ago
MC
Administrative Manager
Mobilize Connect
Vancouver, BC
- Full-time
- Advise the Executive Director, Operations on guidelines and procedures for daily operations
Added 12 hours ago
S
Program Assistant, Program/Department Std
Sanya’k̓ula
Vancouver, BC
- Full-time
The Program Assistant reports to a Director and serves as a vital linkage and communication source to keep the program/department informed and aligned to its priorities. The position is…
Added 13 hours ago
Claims Operations Governance & Solution Specialist
Tokio Marine Canada Ltd
Toronto, ON
The Claims Operations Governance & Solutions Specialist supports the development, implementation, enhancement, and ongoing effectiveness of claims systems and related operational processes.…
Added 13 hours ago
M
Senior Manager, Internal Audit - IT & Payments
Metrolinx
Canada
- Full-time
…development of audit approaches for Metrolinx’s complex I&IT and Operations programs. The position applies deep subject matter expertise in information and payments technology, data…
Added 13 hours ago
EC
Event Audio Visual Technician, Downtown Toronto Full Time
Encore Canada
Toronto, ON
- Full-time
…complete customer satisfaction. This position reports to an Operations Manager, Operations Director or Director, Event…
Added 15 hours ago
TM
Claims Operations Governance & Solution Specialist
Tokio Marine Canada Ltd.
Toronto, ON
- Full-time
The Claims Operations Governance & Solutions Specialist supports the development, implementation, enhancement, and ongoing effectiveness of claims systems and related operational processes.…
Added 15 hours ago
C(
General Manager
CCLS (Canada Cartage Logistics Solutions)
Mississauga, ON
- Full-time
…fulfillment centre. This role oversees all aspects of warehouse operations, including customer service, operational execution, financial performance, employee engagement, safety,…
Added 15 hours ago
HR
Manager of Operations & HR
Haply Robotics
Montreal, QC
- Full-time
We are looking for a Manager of Operations & HR to help lead the operational and people side of our fast-growing haptics and Physical AI company. This is a high-visibility role reporting…
Added 15 hours ago
EG
Event Technical Supervisor - BMO Center, Calgary
Encore Global
Calgary, AB
- Full-time
The Technical Supervisor leads floor operations with a focus on customer service, staff leadership and development. The Technical Supervisor directly leads the technical team to ensure…
Added 16 hours ago
FC
Strategic Account Manager
Fidelity Canada
Mississauga, ON · Toronto, ON
- Full-time
Stay informed of critical operational, technology or compliance issues that impact clients. Escalate this information internally, coordinating and collaborating with internal teams to…
Added 16 hours ago
PI
Director of Finance And Accounting
Pivotal Integrated HR Solutions
Toronto, ON · Greater Toronto Area, Canada
- Full-time
…addition to leading the accounting and finance function, the Director of Finance will work closely with operations, transportation, sales, and senior leadership to improve financial…
Added 17 hours ago
MU
Research Associate
McGill University
Life Sciences Bldg .
- Full-time
…with investigators, research staff, trainees, collaborators, technology platforms, funding agencies, and ethics committees, the Research Associate supports the successful planning,…
Added 18 hours ago
TR
Director, Innovation & Operations
Toronto Region Immigrant Employment Council (TRIEC)
Toronto, ON
- Full-time
The Director of Innovation & Operations blends two core functions: keeping the organization running smoothly (operations) and pushing it forward (innovation). The Director is responsible…

Provincial Health Services Authority

Program Assistant, Program/Department Std

Vancouver, BC, Canada

Full-time

Apply About employer

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Job details

Job type: Full-time
Apply by: Nov 1, 2026
Posting language: English
Posted: Oct 2, 2026

Original job description

Job Summary

In accordance with the Mission, Vision and Values, and strategic directions of PHSA, safety, including both patient and employee safety, is a priority and a responsibility shared by everyone at PHSA. As such, the requirement to continuously improve quality and safety is inherent in all aspects of this position.

The Program Assistant reports to a Director and serves as a vital linkage and communication source to keep the program/department informed and aligned to its priorities. The position is accountable for providing confidential administrative and secretarial support for a program/department, following administrative policies and procedures and organizes the day-to-day administrative operations to ensure accurate and timely delivery of administrative services. Coordinates the flow of information, maintains the integrity and confidentiality of all information which flows through, communicates internally and externally to respond to inquires and clarify details, coordinates appointments and meetings, attends and records management meetings, arranges travel and accommodation, coordinates meeting logistics, submits HR and Finance information, and maintains office equipment and supplies. Designs, creates and maintains correspondence, documents, presentations, orientation packages, and spreadsheets (including data entry) for authorization by the management team; processes confidential and sensitive documents. The Program Assistant supports leadership in setting a positive, collaborative, efficient tone for the program/department.

Duties/Accountabilities

Responds to verbal and written communication and liaises internally and externally to respond to, share information, clarify details, and ensure follow-up by relevant personnel on emergent issues. Discusses inquiries for information with a variety of internal and external contacts in order to obtain and disclose information. Effectively triages visitors, telephone calls, correspondence and incoming materials by screening and prioritizing for immediate attention, distributing as appropriate, taking and relaying messages, and directing visitors.
Prepares and updates various documents such as reports, correspondence, presentation materials, spreadsheets, and website materials in an accurate and timely manner including material that is confidential or sensitive in nature. Utilizes a variety of software applications to ensure professional standards are maintained, relevant and current data is used and end product is appropriately and professionally formatted. Enters and collects data, and compiles relevant statistical information and reports.
Maintains a consistently updated and accurate meeting schedule for the program/department as required. Coordinates meetings ensuring well-defined and timely agendas, identification of and notification to interested parties, compilation of background information and supporting materials and preparation of packages/summary documents and meeting facilitation. Coordinates administrative meeting logistics and makes catering, travel and accommodation arrangements. Attends and acts as a recorder for confidential meetings such as management meetings and follows-up on action items and in-services as required.
Authorizes expense reimbursements and invoices up to a pre-determined limit, and utilizes an expenditure tracking system to ensure expenditures and invoices are authorized and processed in a timely and accurate manner. Completes purchase requisitions/online purchasing and forwards for processing, and ensures invoices are authorized for payment and submitted for payment. . Ensures appropriate supplies and support materials are available and equipment is in working order. Coordinates and standardizes the implementation of technology (new and existing) within the program.
Completes and submits eForms for designated Leaders; processes timekeeping for assigned staff; and liaises with Finance, Payroll and Human Resources as necessary.
Initiates follow-up processes with staff and others. Resolves day-to-day problems as required, evaluates operating procedures, and advises management as necessary. Provides assistance on projects by collecting data requiring the evaluation and determination of available sources. Actively participates in team meetings and provides input to new policies, processes, quality improvement activities, and the development of strategies.

Qualifications

A level of education, training and experience equivalent to Grade 12 plus graduation from a formal secretarial program plus three (3) years recent related experience.

Demonstrated ability to work both independently and collaboratively, resolve administrative issues/problems, prioritize workload, and to be flexible to meet and adapt to changes in organizational priorities. Demonstrated ability to use Microsoft Office applications, including word processing, spreadsheet and presentation software, at an intermediate level. Demonstrated organizational skills and ability to prioritize workload and work under time pressures to meet deadlines. Demonstrated ability to communicate effectively both verbally and in writing, including the ability to respond professionally, courteously, and in a clear manner. Demonstrated interpersonal and time management skills. Demonstrated ability to record and transcribe minutes of meetings. Ability to type 60 words per minute.

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More about this job

Responsibilities

Provides confidential administrative and secretarial support to program leadership, coordinating communications, schedules, meetings, documents, travel, purchasing, and office resources. Supports HR and finance processes, tracks follow-up actions and expenditures, assists with projects and data reporting, and contributes to operational improvements.

Requirements

Requires Grade 12, graduation from a formal secretarial program, and three years of recent related experience. Candidates must demonstrate intermediate Microsoft Office skills, strong organization and communication, the ability to work independently and collaboratively, meeting minute-taking ability, and typing speed of 60 words per minute.

Skills

Administrative Support
Secretarial Support
Communication
Meeting Coordination
Minute Taking
Document Preparation
Data Entry
Microsoft Office
Spreadsheet Software
Presentation Software
Time Management
Workload Prioritization
Confidentiality
Expense Tracking
Travel Coordination
Problem Solving

Visa sponsorship

Not detected in the job text

Keywords

Program Administration
Confidential Administrative Support
Secretarial Program
Microsoft Office
Word Processing
Spreadsheets
Presentation Software
Data Entry
Statistical Reporting
Meeting Coordination
Agenda Preparation
Minute Taking
Document Preparation
Correspondence
Confidential Records
Expense Reimbursements
Invoice Processing
Purchase Requisitions
Expenditure Tracking
Timekeeping
Human Resources
Payroll
Finance
Travel Arrangements
Office Equipment
Quality Improvement
Project Support
Information Triage
Typing

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