Jobs in Canada

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Added 23 mins ago
Wildlife Group Manager
WSP in Canada
AB · Alberta, Canada
Full-time
…team, part of the Ecology and EIA business. Reporting to the Director of Ecology and EIA, this is a dual role where you will provide both people leadership and technical expertise,…
Added 23 mins ago
Nursing Recruitment and Retention Specialist
Registered Nurses' Association of Ontario (RNAO)
ON · Ontario, Canada
Temporary
…in Northern and Indigenous Workplaces. Reporting to RNAO’s Director of Membership and Services, this individual will identify, develop, manage, and evaluate programs to recruit new nurses…
Added 23 mins ago
Wildlife Group Manager
WSP in Canada
MB · Manitoba, Canada
Full-time
…team, part of the Ecology and EIA business. Reporting to the Director of Ecology and EIA, this is a dual role where you will provide both people leadership and technical expertise,…
Added 23 mins ago
Wildlife Group Manager
WSP in Canada
SK · Saskatchewan, Canada
Full-time
…team, part of the Ecology and EIA business. Reporting to the Director of Ecology and EIA, this is a dual role where you will provide both people leadership and technical expertise,…
Added 23 mins ago
Wildlife Group Manager
WSP in Canada
Saskatoon, SK
Full-time
…team, part of the Ecology and EIA business. Reporting to the Director of Ecology and EIA, this is a dual role where you will provide both people leadership and technical expertise,…
Added 23 mins ago
Wildlife Group Manager
WSP in Canada
Winnipeg, MB
Full-time
…team, part of the Ecology and EIA business. Reporting to the Director of Ecology and EIA, this is a dual role where you will provide both people leadership and technical expertise,…
Added 23 mins ago
Wildlife Group Manager
WSP in Canada
AB · Edmonton, AB
Full-time
…team, part of the Ecology and EIA business. Reporting to the Director of Ecology and EIA, this is a dual role where you will provide both people leadership and technical expertise,…
Added 23 mins ago
Wildlife Group Manager
WSP in Canada
Calgary, AB
Full-time
…team, part of the Ecology and EIA business. Reporting to the Director of Ecology and EIA, this is a dual role where you will provide both people leadership and technical expertise,…
Added 24 mins ago
Senior Manager, Global Events [12 Month Contract]
Scotiabank
Toronto, ON
…Events team by leading the strategic planning and end-to-end delivery of complex, high-profile events that advance the Bank’s business objectives. Under the direction of the Director,…
Added 24 mins ago
Senior Product Owner, Investment Platform - Tangerine
Scotiabank
ON · Toronto, ON
…roadmap of investment platform capabilities. Reporting to the Director & Head, Platform & Products, Digital Wealth, the role owns the definition, prioritization, and delivery of…
Added 24 mins ago
Regional Procurement Business Partner
Arcadis
Toronto, ON
Full-time
Working with Global Procurement Directors and process owners, implement and localize the globally established project procurement delivery model for Canadian pursuits and projects from…
Added 39 mins ago
Technical Project Coordinator
Umbrella Incorporated
Toronto, ON
Full-time
The TPC will work with the Senior Technical Manager, Solutions Engineer, and Director of Technology and Special Projects. The Director leads overall project management and most customer…
Added 1 hour ago
Senior Manager, Marketing, Medicus, Global Wealth Management (12 Month Contract)
Scotiabank
Toronto, ON
…segmented customer journey maps that enable strategic planning and delivery of content across the full breadth of the marketing funnel, from awareness to…
Added 1 hour ago
Director, Process Excellence
Acosta
Mississauga, ON
Full-time
…improvement, operational efficiency, standardization, and service delivery excellence across multiple regions and…
Added 1 hour ago
Manager, Training and Exercising Coordination
The Government of Nova Scotia
NS · Flexible, NS
Reporting to the Director, Planning, Training and Exercising, the Manager of Training and Exercising Coordination provides strategic leadership in planning and coordinating annual training…
Added 1 hour ago
Influencer Marketing Director - North America
SAMY
Remote, Canada
Contract · Remote
As an Influencer Marketing Director, your mission is to design, lead, and execute impactful social media and content strategies that align with our clients' core business objectives. You…
Added 1 hour ago
Manager, Corporate Strategic Project Delivery
Newfoundland Labrador Liquor Corporation
St. John's, NL
Full-time
As a key member of the NL Liquor Corporation, reporting to the Director of IT, you will be the Technology Lead responsible for the successful planning, execution, management, change control…
Added 1 hour ago
Director, Learning & Development
Indigo Books & Music
Toronto, ON
$125,000 to $170,000 CAD / year
Full-time
The Director, Learning & Development is responsible for defining and implementing Indigo’s learning philosophy, strategy, and execution roadmap - creating a culture of continuous learning…
Added 3 hours ago
Executive Director, Indigenous Health, PHSA Programs and Services
Provincial Health Services Authority
Vancouver, BC
Full-time
The Executive Director, Indigenous Health, is responsible for a designated PHSA Program or Service area and reports directly to its Chief Operating Officer(COO)/Vice President (VP) with…
Added 3 hours ago
Program Assistant, Program/Department Std
Provincial Health Services Authority
Vancouver, BC
Full-time
The Program Assistant reports to a Director and serves as a vital linkage and communication source to keep the program/department informed and aligned to its priorities. The position is…
Added 3 hours ago
Director, HR Systems & Data
Pomerleau
Montreal, QC
Reporting to the Senior Director, Talent Acquisition, Workforce Planning, Systems and Data, the Director of HR Systems & Data is the operational leader for people systems and data at…
Added 3 hours ago
Project Controller (PCO) - Industrial
Pomerleau
Montreal, QC
Reporting to the Project Director, the incumbent contributes to defining and managing cost control and scheduling functions, as well as risk management and document control. They play a key…
Added 3 hours ago
(Future Opportunities) Project Director - Marine Works
Pomerleau
Vancouver, BC · Victoria, BC
As a Project Director working within Pomerleau Construction's Marine and Civil Infrastructure team, you will play a pivotal role in delivering some of British Columbia's most complex and…
Added 3 hours ago
Project Director - Civil & Infrastructure
Pomerleau
Vancouver, BC
As a Project Director working in the Civil & Infrastructure team at Pomerleau Construction, your role will be essential in our ambitious initiatives to meet and exceed project goals,…
Added 3 hours ago
Project Director - Deep Foundations
Pomerleau
Montreal, QC
As a Project Director within Pomerleau’s Civil & Infrastructure division, you will play a key role at the heart of the Structure business unit. You will contribute to the growth of the…

Provincial Health Services Authority

Program Assistant, Program/Department Std

Vancouver, BC, Canada

Job type: Full-time
Apply by: Nov 1, 2026
Posting language: English
Posted: Oct 2, 2026

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Original job description

Job Summary

In accordance with the Mission, Vision and Values, and strategic directions of PHSA, safety, including both patient and employee safety, is a priority and a responsibility shared by everyone at PHSA. As such, the requirement to continuously improve quality and safety is inherent in all aspects of this position.

The Program Assistant reports to a Director and serves as a vital linkage and communication source to keep the program/department informed and aligned to its priorities. The position is accountable for providing confidential administrative and secretarial support for a program/department, following administrative policies and procedures and organizes the day-to-day administrative operations to ensure accurate and timely delivery of administrative services. Coordinates the flow of information, maintains the integrity and confidentiality of all information which flows through, communicates internally and externally to respond to inquires and clarify details, coordinates appointments and meetings, attends and records management meetings, arranges travel and accommodation, coordinates meeting logistics, submits HR and Finance information, and maintains office equipment and supplies. Designs, creates and maintains correspondence, documents, presentations, orientation packages, and spreadsheets (including data entry) for authorization by the management team; processes confidential and sensitive documents. The Program Assistant supports leadership in setting a positive, collaborative, efficient tone for the program/department.

Duties/Accountabilities

Responds to verbal and written communication and liaises internally and externally to respond to, share information, clarify details, and ensure follow-up by relevant personnel on emergent issues. Discusses inquiries for information with a variety of internal and external contacts in order to obtain and disclose information. Effectively triages visitors, telephone calls, correspondence and incoming materials by screening and prioritizing for immediate attention, distributing as appropriate, taking and relaying messages, and directing visitors.
Prepares and updates various documents such as reports, correspondence, presentation materials, spreadsheets, and website materials in an accurate and timely manner including material that is confidential or sensitive in nature. Utilizes a variety of software applications to ensure professional standards are maintained, relevant and current data is used and end product is appropriately and professionally formatted. Enters and collects data, and compiles relevant statistical information and reports.
Maintains a consistently updated and accurate meeting schedule for the program/department as required. Coordinates meetings ensuring well-defined and timely agendas, identification of and notification to interested parties, compilation of background information and supporting materials and preparation of packages/summary documents and meeting facilitation. Coordinates administrative meeting logistics and makes catering, travel and accommodation arrangements. Attends and acts as a recorder for confidential meetings such as management meetings and follows-up on action items and in-services as required.
Authorizes expense reimbursements and invoices up to a pre-determined limit, and utilizes an expenditure tracking system to ensure expenditures and invoices are authorized and processed in a timely and accurate manner. Completes purchase requisitions/online purchasing and forwards for processing, and ensures invoices are authorized for payment and submitted for payment. . Ensures appropriate supplies and support materials are available and equipment is in working order. Coordinates and standardizes the implementation of technology (new and existing) within the program.
Completes and submits eForms for designated Leaders; processes timekeeping for assigned staff; and liaises with Finance, Payroll and Human Resources as necessary.
Initiates follow-up processes with staff and others. Resolves day-to-day problems as required, evaluates operating procedures, and advises management as necessary. Provides assistance on projects by collecting data requiring the evaluation and determination of available sources. Actively participates in team meetings and provides input to new policies, processes, quality improvement activities, and the development of strategies.

Qualifications

A level of education, training and experience equivalent to Grade 12 plus graduation from a formal secretarial program plus three (3) years recent related experience.

Demonstrated ability to work both independently and collaboratively, resolve administrative issues/problems, prioritize workload, and to be flexible to meet and adapt to changes in organizational priorities. Demonstrated ability to use Microsoft Office applications, including word processing, spreadsheet and presentation software, at an intermediate level. Demonstrated organizational skills and ability to prioritize workload and work under time pressures to meet deadlines. Demonstrated ability to communicate effectively both verbally and in writing, including the ability to respond professionally, courteously, and in a clear manner. Demonstrated interpersonal and time management skills. Demonstrated ability to record and transcribe minutes of meetings. Ability to type 60 words per minute.

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More about this job

Responsibilities

Provides confidential administrative and secretarial support to program leadership, coordinating communications, schedules, meetings, documents, travel, purchasing, and office resources. Supports HR and finance processes, tracks follow-up actions and expenditures, assists with projects and data reporting, and contributes to operational improvements.

Requirements

Requires Grade 12, graduation from a formal secretarial program, and three years of recent related experience. Candidates must demonstrate intermediate Microsoft Office skills, strong organization and communication, the ability to work independently and collaboratively, meeting minute-taking ability, and typing speed of 60 words per minute.

Skills

Administrative Support
Secretarial Support
Communication
Meeting Coordination
Minute Taking
Document Preparation
Data Entry
Microsoft Office
Spreadsheet Software
Presentation Software
Time Management
Workload Prioritization
Confidentiality
Expense Tracking
Travel Coordination
Problem Solving

Visa sponsorship

Not detected in the job text

Keywords

Program Administration
Confidential Administrative Support
Secretarial Program
Microsoft Office
Word Processing
Spreadsheets
Presentation Software
Data Entry
Statistical Reporting
Meeting Coordination
Agenda Preparation
Minute Taking
Document Preparation
Correspondence
Confidential Records
Expense Reimbursements
Invoice Processing
Purchase Requisitions
Expenditure Tracking
Timekeeping
Human Resources
Payroll
Finance
Travel Arrangements
Office Equipment
Quality Improvement
Project Support
Information Triage
Typing

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