Jobs in Canada

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Added 2 mins ago
Executive Director, Indigenous Health, PHSA Programs and Services
Sanya’k̓ula
Vancouver, BC
Full-time
The Executive Director, Indigenous Health, is responsible for a designated PHSA Program or Service area and reports directly to its Chief Operating Officer(COO)/Vice President (VP) with…
Added 2 mins ago
Temporary Support Associate
Coach
Vaughan, ON
Part-time
Coach is a global fashion house founded in New York in 1941. Inspired by the vision of Creative Director Stuart Vevers and the inclusive and courageous spirit of our hometown, we make…
Added 2 mins ago
Temporary Sales Associate
Coach
Vaughan, ON
Part-time
Coach is a global fashion house founded in New York in 1941. Inspired by the vision of Creative Director Stuart Vevers and the inclusive and courageous spirit of our hometown, we make…
Added 2 mins ago
Project Manager - Spencerville, Ontario
Barton Malow
Cambridge, ON
Full-time
…Canada and is part of the Barton Malow family of companies. Our services include Engineer-Procure-Construct (EPC) construction, Design-Build, Integrated Project Delivery, General…
Added 2 mins ago
IT Director
Avera Audiovisual
Toronto, ON
Full-time
The IT Director is responsible for the day-to-day leadership and performance of the Company's IT operations across all Canadian locations. This role manages the regional IT leads, oversees…
Added 3 mins ago
Valet/Bell Person (Part Time)
AccorHotel
Edmonton, AB
$18.88 to $19.88 CAD / hour
Part-time
…team is delighted to assist with a variety of personalized services to ensure guest comfort and convenience are our top priorities. Edmonton's castle offers award-winning, locally-inspired…
Added 3 mins ago
Health Care Aide - Part Time (Night)
Optima Living
Olds, AB
Part-time
Reporting to the Director of Care, working under the leadership of a Registered Nurse or Licensed Practical Nurse, the Heath Care Aide assists residents with all activities of daily living…
Added 3 mins ago
Clinical Lead - Part Time
Optima Living
Edmonton, AB
Part-time
Reporting to the Director of Care, and working as part of an interdisciplinary team, the Clinical Lead is responsible for assessing, coordinating, supervising, administering, and evaluating…
Added 3 mins ago
Full Time RPN (Temp 2028) - Willowbend Retirement
Claridge Homes
Ottawa, ON
Full-time
Assists the Director of Care in the planning, development, organization, implementation and evaluation of the overall quality of resident care by the nursing department;
Added 18 mins ago
Cybersecurity GRC Analyst
Powerex Corp.
Vancouver, BC
Full-time
…take ownership of this function and work directly with the Director of Cybersecurity to mature our GRC…
Added 18 mins ago
HACCP/ SQF Coordinator-PREM- Milton
Civeo
Ottawa, ON
Full-time
Support additional tasks as assigned by the Director of Food Services.
Added 18 mins ago
Director, Financial Planning and Analysis
Co-op
Saskatoon, SK
Full-time
We help local Co-ops grow and thrive by offering a range of professional services, including marketing, market research, information technology, human resources, accounting, risk management…
Added 18 mins ago
Director of Resident Programs - Temporary Full Time (18 months)
Sienna Senior Living
Gravenhurst, ON
Full-time
Director of Resident Programs Temporary Full-Time 18 months
Added 32 mins ago
Manager, Home Care Service
CANES Community Care
Toronto, ON · Etobicoke, ON
Full-time
Report to Senior Director, Community Support Services
Added 32 mins ago
Director, Financial Planning and Analysis
Federated Co-operatives Limited
Saskatoon, SK
Full-time
We help local Co-ops grow and thrive by offering a range of professional services, including marketing, market research, information technology, human resources, accounting, risk management…
Added 32 mins ago
Contrôleur financier (CPA) - Saint-Jérôme - 140 k$ à 160 k$ / Financial Controller (CPA)
Quantum Management Services Ltd.
Saint-Jérôme, QC · St-Jérôme, QC
$140,000 to $160,000 CAD / year
Full-time
…Controller to join its leadership team. Reporting to the Finance Director, you will oversee the company's financial operations, lead the accounting function, and play a key role in driving…
Added 34 mins ago
Associate Director, Asset Services
Cushman & Wakefield
Toronto, ON
Full-time
The Associate Director role is responsible for the regional oversight of a regional or national portfolio comprised of retail, office and industrial assets. This position will have a number…
Added 34 mins ago
General Counsel, Compassionate Intervention Commission
Government of Alberta
AB
A recovery-oriented system of care is a coordinated network of personalized, community-based services for people at risk of or experiencing addiction and mental health challenges. It…
Added 34 mins ago
Director, Global Markets Trading & Financing - Business Management
CIBC
Toronto, ON
Full-time
…institutional clients with innovative solutions and value-added services. From actionable ideas to tailored financing solutions, advisory services, and a strong suite of capital markets,…
Added 34 mins ago
AI Product Owner Director
CIBC
Toronto, ON
Full-time
As a Director, AI Product Owner within the Advanced Analytics Delivery, Artificial Intelligence team, you'll play a pivotal role in shaping the direction of our AI product portfolio. You…
Added 34 mins ago
Administrative Assistant to Manager - Primary Health Care
Nova Scotia Health and IWK Health
Sydney, NS
Reporting to the Primary Health Care Health Services Manager, the Administrative Assistant provides confidential administrative support, works within an administrative team environment, and…
Added 34 mins ago
Specialist, Satellite IoT & D2D Testing
Terrestar Solutions
Montreal, QC
Reporting to the Director, Mobile Device Development and Architecture, the Specialist, Satellite IoT & D2D Testing leads interoperability, validation, and laboratory testing for Terrestar's…
Added 34 mins ago
Spécialiste, IoT satellitaire et tests D2D / Specialist, Satellite IoT & D2D Testing
Terrestar - Strigo
Montreal, QC
…d'interopérabilité, de validation et de tests en laboratoire liées aux services IoT satellitaire et Direct-to-Device (D2D) de Terrestar. Ce rôle allie le leadership technique et les tests…
Added 47 mins ago
Senior Project Director, Nuclear
Worley
Markham, ON
Full-time
Worley is seeking an accomplished Senior Project Director to support the pursuit, development, and delivery of a major nuclear project in Canada.
Added 47 mins ago
Senior Project Director, Nuclear
Worley
Oakville, ON
Full-time
Worley is seeking an accomplished Senior Project Director to support the pursuit, development, and delivery of a major nuclear project in Canada.

Provincial Health Services Authority

Program Assistant, Program/Department Std

Vancouver, BC, Canada

Job type: Full-time
Apply by: Nov 1, 2026
Posting language: English
Posted: Oct 2, 2026

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Original job description

Job Summary

In accordance with the Mission, Vision and Values, and strategic directions of PHSA, safety, including both patient and employee safety, is a priority and a responsibility shared by everyone at PHSA. As such, the requirement to continuously improve quality and safety is inherent in all aspects of this position.

The Program Assistant reports to a Director and serves as a vital linkage and communication source to keep the program/department informed and aligned to its priorities. The position is accountable for providing confidential administrative and secretarial support for a program/department, following administrative policies and procedures and organizes the day-to-day administrative operations to ensure accurate and timely delivery of administrative services. Coordinates the flow of information, maintains the integrity and confidentiality of all information which flows through, communicates internally and externally to respond to inquires and clarify details, coordinates appointments and meetings, attends and records management meetings, arranges travel and accommodation, coordinates meeting logistics, submits HR and Finance information, and maintains office equipment and supplies. Designs, creates and maintains correspondence, documents, presentations, orientation packages, and spreadsheets (including data entry) for authorization by the management team; processes confidential and sensitive documents. The Program Assistant supports leadership in setting a positive, collaborative, efficient tone for the program/department.

Duties/Accountabilities

Responds to verbal and written communication and liaises internally and externally to respond to, share information, clarify details, and ensure follow-up by relevant personnel on emergent issues. Discusses inquiries for information with a variety of internal and external contacts in order to obtain and disclose information. Effectively triages visitors, telephone calls, correspondence and incoming materials by screening and prioritizing for immediate attention, distributing as appropriate, taking and relaying messages, and directing visitors.
Prepares and updates various documents such as reports, correspondence, presentation materials, spreadsheets, and website materials in an accurate and timely manner including material that is confidential or sensitive in nature. Utilizes a variety of software applications to ensure professional standards are maintained, relevant and current data is used and end product is appropriately and professionally formatted. Enters and collects data, and compiles relevant statistical information and reports.
Maintains a consistently updated and accurate meeting schedule for the program/department as required. Coordinates meetings ensuring well-defined and timely agendas, identification of and notification to interested parties, compilation of background information and supporting materials and preparation of packages/summary documents and meeting facilitation. Coordinates administrative meeting logistics and makes catering, travel and accommodation arrangements. Attends and acts as a recorder for confidential meetings such as management meetings and follows-up on action items and in-services as required.
Authorizes expense reimbursements and invoices up to a pre-determined limit, and utilizes an expenditure tracking system to ensure expenditures and invoices are authorized and processed in a timely and accurate manner. Completes purchase requisitions/online purchasing and forwards for processing, and ensures invoices are authorized for payment and submitted for payment. . Ensures appropriate supplies and support materials are available and equipment is in working order. Coordinates and standardizes the implementation of technology (new and existing) within the program.
Completes and submits eForms for designated Leaders; processes timekeeping for assigned staff; and liaises with Finance, Payroll and Human Resources as necessary.
Initiates follow-up processes with staff and others. Resolves day-to-day problems as required, evaluates operating procedures, and advises management as necessary. Provides assistance on projects by collecting data requiring the evaluation and determination of available sources. Actively participates in team meetings and provides input to new policies, processes, quality improvement activities, and the development of strategies.

Qualifications

A level of education, training and experience equivalent to Grade 12 plus graduation from a formal secretarial program plus three (3) years recent related experience.

Demonstrated ability to work both independently and collaboratively, resolve administrative issues/problems, prioritize workload, and to be flexible to meet and adapt to changes in organizational priorities. Demonstrated ability to use Microsoft Office applications, including word processing, spreadsheet and presentation software, at an intermediate level. Demonstrated organizational skills and ability to prioritize workload and work under time pressures to meet deadlines. Demonstrated ability to communicate effectively both verbally and in writing, including the ability to respond professionally, courteously, and in a clear manner. Demonstrated interpersonal and time management skills. Demonstrated ability to record and transcribe minutes of meetings. Ability to type 60 words per minute.

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More about this job

Responsibilities

Provides confidential administrative and secretarial support to program leadership, coordinating communications, schedules, meetings, documents, travel, purchasing, and office resources. Supports HR and finance processes, tracks follow-up actions and expenditures, assists with projects and data reporting, and contributes to operational improvements.

Requirements

Requires Grade 12, graduation from a formal secretarial program, and three years of recent related experience. Candidates must demonstrate intermediate Microsoft Office skills, strong organization and communication, the ability to work independently and collaboratively, meeting minute-taking ability, and typing speed of 60 words per minute.

Skills

Administrative Support
Secretarial Support
Communication
Meeting Coordination
Minute Taking
Document Preparation
Data Entry
Microsoft Office
Spreadsheet Software
Presentation Software
Time Management
Workload Prioritization
Confidentiality
Expense Tracking
Travel Coordination
Problem Solving

Visa sponsorship

Not detected in the job text

Keywords

Program Administration
Confidential Administrative Support
Secretarial Program
Microsoft Office
Word Processing
Spreadsheets
Presentation Software
Data Entry
Statistical Reporting
Meeting Coordination
Agenda Preparation
Minute Taking
Document Preparation
Correspondence
Confidential Records
Expense Reimbursements
Invoice Processing
Purchase Requisitions
Expenditure Tracking
Timekeeping
Human Resources
Payroll
Finance
Travel Arrangements
Office Equipment
Quality Improvement
Project Support
Information Triage
Typing

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