Jobs in Canada

25+ jobs

Email me new jobs Save this search

Added 15 mins ago
Store Manager
FOUR20
Canmore, AB
$46,500 to $60,000 CAD / year
Full-time
Added 15 mins ago
Clerk IV - Office of the Chief
City of Edmonton
AB · Edmonton, AB
Internship
…Community Safety Division and the Crime Suppression and Community Operations and ECOM Division. The successful candidate will be responsible…
Added 16 mins ago
Assistant Gas Bar Manager - Full Time
Co-op
Carman, MB
Full-time
As the Gas Bar Assistant Manager, you will help lead the day-to-day operations of the Gas Bar. Support the team to deliver exceptional customer service. You will also work closely with the…
Added 16 mins ago
Représentant(e) - centre d'appels
Global Payments Inc.
Montreal, QC
Full-time
…proposerez des solutions qui assurent le bon fonctionnement de leurs opérations, tout en développant une expertise qui contribue à façonner l’avenir du…
Added 16 mins ago
Warehouse Supervisor
CONA Services
Richmond, BC
Added 30 mins ago
Athletic Facility Assistant (Sun - Thurs)
University of Toronto
Toronto, ON
In the absence of supervisors, assumes a lead role in maintaining the general operations of the facility ensuring work flow and appropriate coverage, reporting all action taken to the…
Added 30 mins ago
Lifeguard
Vancouver Coastal Health
Vancouver, BC
$32.84 CAD / hour
Part-time
Added 30 mins ago
Retail Store Manager in Training
Canna Cabana
Martensville, SK
Full-time
The Retail Store Manager in Training is responsible for the daily operations and profitability of the establishment according to set goals and business objectives. Daily operations include…
Added 30 mins ago
People Experience Specialist - Manufacturing & Distribution
Lush Handmade Cosmetics
Toronto, ON
Maintain expert knowledge in policies, operations, benefits, time and attendance, compensation, leaves, accommodations and people practices.
Added 44 mins ago
Store Manager
FOUR20
Sylvan Lake, AB
$42,500 to $48,000 CAD / year
Full-time
Added 44 mins ago
Human Resources Business Partner
Irving Woodlands
Saint-Léonard, NB · St Leonard, NB
Full-time
The ideal candidate is not afraid to roll up their sleeves and get to know the operations, can build relationships with employees at all levels, and is eager to contribute to improving…
Added 44 mins ago
Machining Production Manager
Safran
Mirabel, QC
Full-time
The manager is responsible for all operations of a value chain to ensure performance in terms of delivery, production, efficiency, quality, and health, safety, and environment (HSE). Under…
Added 44 mins ago
Sandblasting Operator - Night Shift
Safran
Mirabel, QC
Full-time
…produced during heat treatment before subsequent machining operations, or to prepare parts before chrome, nickel, zinc-nickel, or cadmium plating to ensure good…
Added 44 mins ago
Adjuster-Assembler (Honing-Finishing Operator) - Night Shift
Safran
Mirabel, QC
Full-time
contribute to the continuous improvement of operations and achieving objectives in terms of safety, quality, costs, and on-time deliveries
Added 44 mins ago
Production Manager - Finishing
Safran
Mirabel, QC
Full-time
The manager is responsible for all operations of a value chain to ensure performance in terms of delivery, production, efficiency, quality, and health, safety, and environment (HSE). Under…
Added 44 mins ago
Metallurgy Operator - Night Shift
Safran
Mirabel, QC
Full-time
You will perform various operations related to metallurgical processes on landing gear components.
Added 44 mins ago
Machinist - Night Shift
Safran
Mirabel, QC
Full-time
perform machining operations according to the machining range
Added 44 mins ago
Machinist - Evening Shift
Safran
Mirabel, QC
Full-time
carry out machining operations according to the machining range
Added 44 mins ago
INJECTION PRESS OPERATOR
caoutchoucs et plastiques Falpaco inc
Granby, QC
Full-time
Start operations on time and maximize production time.
Added 44 mins ago
Polisher - Evening Shift
Safran
Mirabel, QC
Full-time
…landing gear components, according to specifications. These operations require a high level of precision to create the exact dimensions to accommodate subsequent mechanical…
Added 44 mins ago
Surface Treatment Operator (Plating Operator) - Evening Shift
Safran
Mirabel, QC
Full-time
The job involves performing chrome, zinc-nickel, and nickel plating operations through electrodeposition using anodes, shapes, anode cages, tanks, chemical solutions, and other techniques.
Added 44 mins ago
Senior Business Analyst - Payments Modernization
Kelly
Toronto, ON · Greater Toronto Area, Canada
Contract
Collaborate with business, technology, operations, and governance stakeholders
Added 44 mins ago
Manager - Human Resources & Office Operations
Humans of HR
Vancouver, BC · Greater Vancouver, BC
$85,000 to $95,000 CAD / year
Full-time
Humans of HR has been engaged on a confidential basis to lead the search for a Manager - Human Resources & Office Operations on behalf of a well-established, profitable B2B SaaS company.…
Added 1 hour ago
Live‑In Property Maintenance Technician
CLV Group
Ottawa, ON
Full-time
Our Operations teams are at the heart of what we do, creating exceptional resident experiences and ensuring our communities are safe, welcoming, and well cared for every day. We're looking…
Added 1 hour ago
Security Guard - Richmond (Temporary FT/Casual)
Commissionaires BC
Richmond, BC
Full-time
…access control and front desk security, to 24/7 control room operations, we provide high-level security services to our federal…

Provincial Health Services Authority

Program Assistant, Program/Department Std

Vancouver, BC, Canada

Job type: Full-time
Apply by: Nov 1, 2026
Posting language: English
Posted: Oct 2, 2026

Apply About employer

Applications open in a new tab.

Original job description

Job Summary

In accordance with the Mission, Vision and Values, and strategic directions of PHSA, safety, including both patient and employee safety, is a priority and a responsibility shared by everyone at PHSA. As such, the requirement to continuously improve quality and safety is inherent in all aspects of this position.

The Program Assistant reports to a Director and serves as a vital linkage and communication source to keep the program/department informed and aligned to its priorities. The position is accountable for providing confidential administrative and secretarial support for a program/department, following administrative policies and procedures and organizes the day-to-day administrative operations to ensure accurate and timely delivery of administrative services. Coordinates the flow of information, maintains the integrity and confidentiality of all information which flows through, communicates internally and externally to respond to inquires and clarify details, coordinates appointments and meetings, attends and records management meetings, arranges travel and accommodation, coordinates meeting logistics, submits HR and Finance information, and maintains office equipment and supplies. Designs, creates and maintains correspondence, documents, presentations, orientation packages, and spreadsheets (including data entry) for authorization by the management team; processes confidential and sensitive documents. The Program Assistant supports leadership in setting a positive, collaborative, efficient tone for the program/department.

Duties/Accountabilities

Responds to verbal and written communication and liaises internally and externally to respond to, share information, clarify details, and ensure follow-up by relevant personnel on emergent issues. Discusses inquiries for information with a variety of internal and external contacts in order to obtain and disclose information. Effectively triages visitors, telephone calls, correspondence and incoming materials by screening and prioritizing for immediate attention, distributing as appropriate, taking and relaying messages, and directing visitors.
Prepares and updates various documents such as reports, correspondence, presentation materials, spreadsheets, and website materials in an accurate and timely manner including material that is confidential or sensitive in nature. Utilizes a variety of software applications to ensure professional standards are maintained, relevant and current data is used and end product is appropriately and professionally formatted. Enters and collects data, and compiles relevant statistical information and reports.
Maintains a consistently updated and accurate meeting schedule for the program/department as required. Coordinates meetings ensuring well-defined and timely agendas, identification of and notification to interested parties, compilation of background information and supporting materials and preparation of packages/summary documents and meeting facilitation. Coordinates administrative meeting logistics and makes catering, travel and accommodation arrangements. Attends and acts as a recorder for confidential meetings such as management meetings and follows-up on action items and in-services as required.
Authorizes expense reimbursements and invoices up to a pre-determined limit, and utilizes an expenditure tracking system to ensure expenditures and invoices are authorized and processed in a timely and accurate manner. Completes purchase requisitions/online purchasing and forwards for processing, and ensures invoices are authorized for payment and submitted for payment. . Ensures appropriate supplies and support materials are available and equipment is in working order. Coordinates and standardizes the implementation of technology (new and existing) within the program.
Completes and submits eForms for designated Leaders; processes timekeeping for assigned staff; and liaises with Finance, Payroll and Human Resources as necessary.
Initiates follow-up processes with staff and others. Resolves day-to-day problems as required, evaluates operating procedures, and advises management as necessary. Provides assistance on projects by collecting data requiring the evaluation and determination of available sources. Actively participates in team meetings and provides input to new policies, processes, quality improvement activities, and the development of strategies.

Qualifications

A level of education, training and experience equivalent to Grade 12 plus graduation from a formal secretarial program plus three (3) years recent related experience.

Demonstrated ability to work both independently and collaboratively, resolve administrative issues/problems, prioritize workload, and to be flexible to meet and adapt to changes in organizational priorities. Demonstrated ability to use Microsoft Office applications, including word processing, spreadsheet and presentation software, at an intermediate level. Demonstrated organizational skills and ability to prioritize workload and work under time pressures to meet deadlines. Demonstrated ability to communicate effectively both verbally and in writing, including the ability to respond professionally, courteously, and in a clear manner. Demonstrated interpersonal and time management skills. Demonstrated ability to record and transcribe minutes of meetings. Ability to type 60 words per minute.

Apply About employer

More about this job

Responsibilities

Provides confidential administrative and secretarial support to program leadership, coordinating communications, schedules, meetings, documents, travel, purchasing, and office resources. Supports HR and finance processes, tracks follow-up actions and expenditures, assists with projects and data reporting, and contributes to operational improvements.

Requirements

Requires Grade 12, graduation from a formal secretarial program, and three years of recent related experience. Candidates must demonstrate intermediate Microsoft Office skills, strong organization and communication, the ability to work independently and collaboratively, meeting minute-taking ability, and typing speed of 60 words per minute.

Skills

Administrative Support
Secretarial Support
Communication
Meeting Coordination
Minute Taking
Document Preparation
Data Entry
Microsoft Office
Spreadsheet Software
Presentation Software
Time Management
Workload Prioritization
Confidentiality
Expense Tracking
Travel Coordination
Problem Solving

Visa sponsorship

Not detected in the job text

Keywords

Program Administration
Confidential Administrative Support
Secretarial Program
Microsoft Office
Word Processing
Spreadsheets
Presentation Software
Data Entry
Statistical Reporting
Meeting Coordination
Agenda Preparation
Minute Taking
Document Preparation
Correspondence
Confidential Records
Expense Reimbursements
Invoice Processing
Purchase Requisitions
Expenditure Tracking
Timekeeping
Human Resources
Payroll
Finance
Travel Arrangements
Office Equipment
Quality Improvement
Project Support
Information Triage
Typing

Report this job