Jobs in Canada

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Added 9 mins ago
Optical Dispenser | Castle Towers
Bupa
Area D (Elaho/Garibaldi), British Columbia
Ideally experience working as a retail assistant or as an optical dispenser
Added 23 mins ago
Assistant Produce Manager
Farm Boy Inc.
Ottawa, ON
$21 CAD / hour
Full-time
Support daily operations by ensuring outstanding customer service, accurate merchandising and rotation, adequate staffing coverage, and consistent department cleanliness.
Added 24 mins ago
Administrative Assistant - Senior
NOV Inc.
Nisku, AB
Full-time
The Snr Administrative Assistant is responsible for administrative, clerical, and secretarial support to the group’s Managers, Supervisors, and Area Manager.
Added 24 mins ago
EY Law - Corporate Law - Legal Assistant - Montreal
EY
Montreal, QC
As a Legal Assistant with EY Law LLP, you will provide our clients with quality service. Our team provides commercial, corporate and partnership law advisory services, including corporate…
Added 24 mins ago
Executive Assistant
Government of Alberta
AB
The Executive Assistant leads and coordinates the daily operations of the Executive Director’s Office, ensuring consistent, efficient and effective correspondence and information flow,…
Added 24 mins ago
Assistant Planner
Sephora
Toronto, ON
Ready for a career glow-up? As an Assistant Planner, you’ll be building brand partnerships, forecasting client behaviors, and optimizing inventory levels. The work you do will impact…
Added 39 mins ago
Administrative Assistant, Richter Family Office
Richter
Toronto, ON
Full-time
The Administrative Assistant plays a key role in supporting the day-to-day operations of the Richter Family Office team. This position provides administrative, operational, and client…
Added 39 mins ago
Assistant Chef Manager
Farm Boy Inc.
Ottawa, ON
From $21 CAD / hour
Full-time
Support daily operations by ensuring outstanding customer service, accurate merchandising and rotation, adequate staffing coverage, and consistent department cleanliness.
Added 39 mins ago
Evening Crush Supervisor (Canola)
Louis Dreyfus Company
Yorkton, SK
Full-time
· Other duties as assigned by the Crush Superintendent, Refinery Manager and/or Manager, Plant Operations (Canola)
Added 54 mins ago
Assistant Store Manager
RONA
Grande Prairie, AB
Full-time
A comprehensive training program for all new hires
Added 54 mins ago
Spare Bus Driver
Qualicum School District (SD69)
Parksville, BC
Full-time
…alternate school (PASS/Woodwinds) and a Distributed Learning program to support home-learning families called the Collaborative Education Alternative Program (CEAP). False Bay School on…
Added 54 mins ago
Chef's Teaching Assistant (Temporary)
Nanaimo Ladysmith Public Schools - School District 68
Nanaimo, BC
Temporary
Nanaimo Ladysmith Public Schools has a great opportunity for a temporary part-time Chef’s Teaching Assistant, to join our team! Under the direction of the Principal, or designate, the…
Added 54 mins ago
Key Lead (Vancouver)
Knix
Vancouver, BC
$22.7 CAD / hour
Part-time
…our team. In this role, you will be at the heart of our store operations - fostering an inclusive environment, coaching a high-performing team, and driving operational excellence. Acting as…
Added 54 mins ago
Warehouse Supervisor: two-year contract (Sunday-Wednesday or Wednesday-Saturday, 4:30pm-3am)
Martin-Brower of Canada Co.
New Westminster, BC
$82,000 to $92,000 CAD / year
Contract
The ‘Warehouse Supervisor’ role oversees warehouse operations of a dedicated McDonald's distributorship with responsibility for planning/scheduling of manpower and equipment of the hourly…
Added 54 mins ago
Assistant Chef Manager
Farm Boy Inc.
Ottawa, ON
$21 CAD / hour
Full-time
Support daily operations by ensuring outstanding customer service, accurate merchandising and rotation, adequate staffing coverage, and consistent department cleanliness.
Added 54 mins ago
Customer Experience Manager
Laura Canada
Saguenay, QC
As part of Management, the Store Assistant Manager possesses a passion for fashion and customer service. They recruit and lead a winning team that provides a unique and memorable shopping…
Added 1 hour ago
Key Lead (Vancouver)
Knix
Vancouver, BC
$22.7 CAD / hour
Full-time · Part-time
…our team. In this role, you will be at the heart of our store operations - fostering an inclusive environment, coaching a high-performing team, and driving operational excellence. Acting as…
Added 1 hour ago
Library Support Assistant
York University
Toronto, ON
Contract
The Library Support Assistant provides operational support for the Library by performing clerical and customer service duties.
Added 1 hour ago
Assistant Manager - Environmental Services , Etobicoke General Hospital
Compass Group Canada
Brampton, ON
Full-time
As the Assistant Manager, Environmental Services , you are responsible for supporting the delivery of high-quality environmental and support services in a fast‑paced acute care hospital…
Added 1 hour ago
Catering Assistant
Dexterra Group
Winnipeg, MB
Full-time
Added 1 hour ago
Senior Financial Analyst
The University of British Columbia
Vancouver, BC
$7,158.42 to $10,292.25 CAD / month
Full-time
…hypothesis, recommendations and insights to support the Dean, Assistant Dean, Heads, Directors and Department Administrators in decision making. This position provides detailed and highly…
Added 1 hour ago
Assistant Store Manager - Cornwall Centre
Reitmans (Canada) Ltée/Ltd
Regina, SK
Full-time
Reporting to the Store Manager, join a team where your leadership will truly make an impact! As an Assistant Store Manager, you’ll help drive daily operations while motivating your team,…
Added 1 hour ago
Legal Administrative Assistant (15 Month Contract)
Fasken
Vancouver, BC
Full-time
The Legal Administrative Assistant contributes to the efficient day-to-day operations by providing clerical and administrative support to lawyers, paralegals and members of the Legal…
Added 1 hour ago
Assistant Kitchen Manager
Boston Pizza
Calgary, AB
Full-time
Assistant Kitchen Managers at Canada's leading casual dining restaurant, Boston Pizza, oversee the daily operations of the kitchen, including the training, development and performance…
Added 1 hour ago
Anthropologie Assistant Department Manager
Anthropologie
Calgary, AB
$21.75 CAD / hour
Full-time
The Assistant Department Manager supports service, selling, and business operations to achieve an engaging and inspiring store environment. This includes fostering community amongst the…

Provincial Health Services Authority

Program Assistant, Program/Department Std

Vancouver, BC, Canada

Job type: Full-time
Apply by: Nov 1, 2026
Posting language: English
Posted: Oct 2, 2026

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Original job description

Job Summary

In accordance with the Mission, Vision and Values, and strategic directions of PHSA, safety, including both patient and employee safety, is a priority and a responsibility shared by everyone at PHSA. As such, the requirement to continuously improve quality and safety is inherent in all aspects of this position.

The Program Assistant reports to a Director and serves as a vital linkage and communication source to keep the program/department informed and aligned to its priorities. The position is accountable for providing confidential administrative and secretarial support for a program/department, following administrative policies and procedures and organizes the day-to-day administrative operations to ensure accurate and timely delivery of administrative services. Coordinates the flow of information, maintains the integrity and confidentiality of all information which flows through, communicates internally and externally to respond to inquires and clarify details, coordinates appointments and meetings, attends and records management meetings, arranges travel and accommodation, coordinates meeting logistics, submits HR and Finance information, and maintains office equipment and supplies. Designs, creates and maintains correspondence, documents, presentations, orientation packages, and spreadsheets (including data entry) for authorization by the management team; processes confidential and sensitive documents. The Program Assistant supports leadership in setting a positive, collaborative, efficient tone for the program/department.

Duties/Accountabilities

Responds to verbal and written communication and liaises internally and externally to respond to, share information, clarify details, and ensure follow-up by relevant personnel on emergent issues. Discusses inquiries for information with a variety of internal and external contacts in order to obtain and disclose information. Effectively triages visitors, telephone calls, correspondence and incoming materials by screening and prioritizing for immediate attention, distributing as appropriate, taking and relaying messages, and directing visitors.
Prepares and updates various documents such as reports, correspondence, presentation materials, spreadsheets, and website materials in an accurate and timely manner including material that is confidential or sensitive in nature. Utilizes a variety of software applications to ensure professional standards are maintained, relevant and current data is used and end product is appropriately and professionally formatted. Enters and collects data, and compiles relevant statistical information and reports.
Maintains a consistently updated and accurate meeting schedule for the program/department as required. Coordinates meetings ensuring well-defined and timely agendas, identification of and notification to interested parties, compilation of background information and supporting materials and preparation of packages/summary documents and meeting facilitation. Coordinates administrative meeting logistics and makes catering, travel and accommodation arrangements. Attends and acts as a recorder for confidential meetings such as management meetings and follows-up on action items and in-services as required.
Authorizes expense reimbursements and invoices up to a pre-determined limit, and utilizes an expenditure tracking system to ensure expenditures and invoices are authorized and processed in a timely and accurate manner. Completes purchase requisitions/online purchasing and forwards for processing, and ensures invoices are authorized for payment and submitted for payment. . Ensures appropriate supplies and support materials are available and equipment is in working order. Coordinates and standardizes the implementation of technology (new and existing) within the program.
Completes and submits eForms for designated Leaders; processes timekeeping for assigned staff; and liaises with Finance, Payroll and Human Resources as necessary.
Initiates follow-up processes with staff and others. Resolves day-to-day problems as required, evaluates operating procedures, and advises management as necessary. Provides assistance on projects by collecting data requiring the evaluation and determination of available sources. Actively participates in team meetings and provides input to new policies, processes, quality improvement activities, and the development of strategies.

Qualifications

A level of education, training and experience equivalent to Grade 12 plus graduation from a formal secretarial program plus three (3) years recent related experience.

Demonstrated ability to work both independently and collaboratively, resolve administrative issues/problems, prioritize workload, and to be flexible to meet and adapt to changes in organizational priorities. Demonstrated ability to use Microsoft Office applications, including word processing, spreadsheet and presentation software, at an intermediate level. Demonstrated organizational skills and ability to prioritize workload and work under time pressures to meet deadlines. Demonstrated ability to communicate effectively both verbally and in writing, including the ability to respond professionally, courteously, and in a clear manner. Demonstrated interpersonal and time management skills. Demonstrated ability to record and transcribe minutes of meetings. Ability to type 60 words per minute.

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More about this job

Responsibilities

Provides confidential administrative and secretarial support to program leadership, coordinating communications, schedules, meetings, documents, travel, purchasing, and office resources. Supports HR and finance processes, tracks follow-up actions and expenditures, assists with projects and data reporting, and contributes to operational improvements.

Requirements

Requires Grade 12, graduation from a formal secretarial program, and three years of recent related experience. Candidates must demonstrate intermediate Microsoft Office skills, strong organization and communication, the ability to work independently and collaboratively, meeting minute-taking ability, and typing speed of 60 words per minute.

Skills

Administrative Support
Secretarial Support
Communication
Meeting Coordination
Minute Taking
Document Preparation
Data Entry
Microsoft Office
Spreadsheet Software
Presentation Software
Time Management
Workload Prioritization
Confidentiality
Expense Tracking
Travel Coordination
Problem Solving

Visa sponsorship

Not detected in the job text

Keywords

Program Administration
Confidential Administrative Support
Secretarial Program
Microsoft Office
Word Processing
Spreadsheets
Presentation Software
Data Entry
Statistical Reporting
Meeting Coordination
Agenda Preparation
Minute Taking
Document Preparation
Correspondence
Confidential Records
Expense Reimbursements
Invoice Processing
Purchase Requisitions
Expenditure Tracking
Timekeeping
Human Resources
Payroll
Finance
Travel Arrangements
Office Equipment
Quality Improvement
Project Support
Information Triage
Typing

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