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Added 2 hours ago
A
Executive Assistant
Aon
Vancouver, BC
- Full-time
8+ years of experience as an Administrative Assistant or Executive Assistant in a corporate environment
Added 4 hours ago
WI
Project Finance Assistant
WSP in Canada
Vancouver, BC
- Full-time
…shape something. This is your chance to make an impact as a Project Finance Support with a team that thrives on curiosity, connection, and…
Added 4 hours ago
WI
Project Finance Assistant
WSP in Canada
Vancouver, BC
- Full-time
…shape something. This is your chance to make an impact as a Project Finance Support with a team that thrives on curiosity, connection, and…
Added 4 hours ago
KM
Employee Services & Relations Specialist/Spécialiste, Services et relations aux employés (GTA)
Konica Minolta Business Solutions Canada
Mississauga, ON
- $55,183.38 to $79,327 CAD / year
- Full-time
Added 4 hours ago
AY
Property Manager
Avison Young Canada
Toronto, ON
- Full-time
Provide guidance, leadership, and direction to Assistant Property Managers, Property Administrators, Building Operators, and support staff.
Added 5 hours ago
Sr. Product & Design Operations Manager
PagerDuty
Toronto, ON
…into delivered outcomes. You will partner with Engineering, Finance, and Customer Success to bring structure to how significant changes reach our customers, and you will use agentic tools…
Added 5 hours ago
BC
Senior Executive Assistant
BMO Capital Markets
Montreal, QC
- Full-time
The Executive Assistant provides strategic, operational, and administrative support to one or more senior Capital Markets executives and their leadership teams. Acting as a trusted business…
Added 6 hours ago
NI
Administrative Assistant - Senior
NOV Inc.
Nisku, AB
- Full-time
The Snr Administrative Assistant is responsible for administrative, clerical, and secretarial support to the group’s Managers, Supervisors, and Area Manager.
Added 6 hours ago
MH
Administrative Assistant (6 month contract)
MU Health
Edmonton, AB
- Full-time
Reporting to the Clinic Manager, the Administrative Assistant will provide comprehensive administrative support to our Management team. The ideal candidate will excel in managing schedules,…
Added 7 hours ago
IR
Executive assistant
Indispensable Recruitment
Toronto, ON
- Full-time
A enouned global investment platform focused on fintech and financial services in Toronto is searching for an Executive Assistant to join their team. In this role, you will work closely…
Added 8 hours ago
D
Assistant Property Manager
Dream
Edmonton, AB
- Full-time
Dream is looking for an Assistant Property Manager!
Added 8 hours ago
S
Program Assistant, Program/Department Std
Sanya’k̓ula
Vancouver, BC
- Full-time
The Program Assistant reports to a Director and serves as a vital linkage and communication source to keep the program/department informed and aligned to its priorities. The position is…
Added 8 hours ago
MM
Business Data Analyst
Mohebi Martin Brower Logistics LLC
Mississauga, ON
- Full-time
Work closely with various business units (Operations & Transportation, Finance, Supply Chain, ROP, REX, Centralized Routing) to understand their business needs and develop tailored…
Added 8 hours ago
EE
Production Assistant, Spray Foam, Empire Envelope
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AB · Edmonton, AB
- Full-time
We are seeking a full-time Production Assistant, Spray Foam in Edmonton. You provide support to residential divisions, create and maintain job records, purchase orders, and estimates in Job…
Added 8 hours ago
B
Senior Executive Assistant
BMO
Montreal, QC · HO
- Full-time
The Executive Assistant provides strategic, operational, and administrative support to one or more senior Capital Markets executives and their leadership teams. Acting as a trusted business…
Added 8 hours ago
M
Transitions Associate
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- Full-time
Lead transition activities for assistant upgrades, newly licensed advisors, zero-asset advisors, and lower-complexity recruitment opportunities.
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Talent Pool
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Generalists · Integrators · Chiefs of Staff · Executive Assistant
Added 10 hours ago
EC
Founder Support Associate
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Canada
- Full-time
Note: This is not a traditional Executive Assistant role. It is an always-on, high-intensity position focused on delivering solutions across the Family Office, Executive Office, and…
Added 11 hours ago
FC
Marketing & Communications Manager
Fidelity Canada
Mississauga, ON · Toronto, ON
- Full-time
Proven project management capabilities, including the ability to prioritize, multitask, and manage multiple initiatives simultaneously in a fast‑paced environment.
Added 11 hours ago
FC
Strategic Account Manager
Fidelity Canada
Mississauga, ON · Toronto, ON
- Full-time
Strong project management skills with ability to effectively navigate across organization to get work accomplished on behalf of client and FCC and facilitate the efforts of a cross…
Added 11 hours ago
QM
Executive Assistant
Quantum Management Services Ltd.
Toronto, ON
- $90,000 to $100,000 CAD / year
- Full-time
Our client, a well-established investment firm located in downtown Toronto, is seeking an experienced Executive Assistant to provide high-level administrative support to a Senior Vice…
Added 12 hours ago
Senior Manager, Global Events [12 Month Contract]
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Toronto, ON
…Functions, translating objectives into integrated event strategies, project plans, budgets, governance, and measurable outcomes. The role leads cross-functional teams and external partners…
Added 13 hours ago
FC
Operations Controls Fraud Analyst
Fidelity Canada
Toronto, ON
- Full-time
We use AI-enabled LinkedIn Hiring Assistant to support parts of our sourcing process. Every hiring decision is reviewed and finalized by our recruiters. If you choose to ask questions to…
Added 15 hours ago
PH
Program Assistant, Program/Department Std
Provincial Health Services Authority
Vancouver, BC
- Full-time
The Program Assistant reports to a Director and serves as a vital linkage and communication source to keep the program/department informed and aligned to its priorities. The position is…
Added 15 hours ago
Administrative Assistant, Procurement and Finance
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The Administrative Assistant, Procurement and Financet plays a key role in providing administrative, operational, and coordination support to the Procurement and Finance teams. The…

Provincial Health Services Authority

Program Assistant, Program/Department Std

Vancouver, BC, Canada

Full-time

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Job details

Job type: Full-time
Apply by: Nov 1, 2026
Posting language: English
Posted: Oct 2, 2026

Original job description

Job Summary

In accordance with the Mission, Vision and Values, and strategic directions of PHSA, safety, including both patient and employee safety, is a priority and a responsibility shared by everyone at PHSA. As such, the requirement to continuously improve quality and safety is inherent in all aspects of this position.

The Program Assistant reports to a Director and serves as a vital linkage and communication source to keep the program/department informed and aligned to its priorities. The position is accountable for providing confidential administrative and secretarial support for a program/department, following administrative policies and procedures and organizes the day-to-day administrative operations to ensure accurate and timely delivery of administrative services. Coordinates the flow of information, maintains the integrity and confidentiality of all information which flows through, communicates internally and externally to respond to inquires and clarify details, coordinates appointments and meetings, attends and records management meetings, arranges travel and accommodation, coordinates meeting logistics, submits HR and Finance information, and maintains office equipment and supplies. Designs, creates and maintains correspondence, documents, presentations, orientation packages, and spreadsheets (including data entry) for authorization by the management team; processes confidential and sensitive documents. The Program Assistant supports leadership in setting a positive, collaborative, efficient tone for the program/department.

Duties/Accountabilities

Responds to verbal and written communication and liaises internally and externally to respond to, share information, clarify details, and ensure follow-up by relevant personnel on emergent issues. Discusses inquiries for information with a variety of internal and external contacts in order to obtain and disclose information. Effectively triages visitors, telephone calls, correspondence and incoming materials by screening and prioritizing for immediate attention, distributing as appropriate, taking and relaying messages, and directing visitors.
Prepares and updates various documents such as reports, correspondence, presentation materials, spreadsheets, and website materials in an accurate and timely manner including material that is confidential or sensitive in nature. Utilizes a variety of software applications to ensure professional standards are maintained, relevant and current data is used and end product is appropriately and professionally formatted. Enters and collects data, and compiles relevant statistical information and reports.
Maintains a consistently updated and accurate meeting schedule for the program/department as required. Coordinates meetings ensuring well-defined and timely agendas, identification of and notification to interested parties, compilation of background information and supporting materials and preparation of packages/summary documents and meeting facilitation. Coordinates administrative meeting logistics and makes catering, travel and accommodation arrangements. Attends and acts as a recorder for confidential meetings such as management meetings and follows-up on action items and in-services as required.
Authorizes expense reimbursements and invoices up to a pre-determined limit, and utilizes an expenditure tracking system to ensure expenditures and invoices are authorized and processed in a timely and accurate manner. Completes purchase requisitions/online purchasing and forwards for processing, and ensures invoices are authorized for payment and submitted for payment. . Ensures appropriate supplies and support materials are available and equipment is in working order. Coordinates and standardizes the implementation of technology (new and existing) within the program.
Completes and submits eForms for designated Leaders; processes timekeeping for assigned staff; and liaises with Finance, Payroll and Human Resources as necessary.
Initiates follow-up processes with staff and others. Resolves day-to-day problems as required, evaluates operating procedures, and advises management as necessary. Provides assistance on projects by collecting data requiring the evaluation and determination of available sources. Actively participates in team meetings and provides input to new policies, processes, quality improvement activities, and the development of strategies.

Qualifications

A level of education, training and experience equivalent to Grade 12 plus graduation from a formal secretarial program plus three (3) years recent related experience.

Demonstrated ability to work both independently and collaboratively, resolve administrative issues/problems, prioritize workload, and to be flexible to meet and adapt to changes in organizational priorities. Demonstrated ability to use Microsoft Office applications, including word processing, spreadsheet and presentation software, at an intermediate level. Demonstrated organizational skills and ability to prioritize workload and work under time pressures to meet deadlines. Demonstrated ability to communicate effectively both verbally and in writing, including the ability to respond professionally, courteously, and in a clear manner. Demonstrated interpersonal and time management skills. Demonstrated ability to record and transcribe minutes of meetings. Ability to type 60 words per minute.

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More about this job

Responsibilities

Provides confidential administrative and secretarial support to program leadership, coordinating communications, schedules, meetings, documents, travel, purchasing, and office resources. Supports HR and finance processes, tracks follow-up actions and expenditures, assists with projects and data reporting, and contributes to operational improvements.

Requirements

Requires Grade 12, graduation from a formal secretarial program, and three years of recent related experience. Candidates must demonstrate intermediate Microsoft Office skills, strong organization and communication, the ability to work independently and collaboratively, meeting minute-taking ability, and typing speed of 60 words per minute.

Skills

Administrative Support
Secretarial Support
Communication
Meeting Coordination
Minute Taking
Document Preparation
Data Entry
Microsoft Office
Spreadsheet Software
Presentation Software
Time Management
Workload Prioritization
Confidentiality
Expense Tracking
Travel Coordination
Problem Solving

Visa sponsorship

Not detected in the job text

Keywords

Program Administration
Confidential Administrative Support
Secretarial Program
Microsoft Office
Word Processing
Spreadsheets
Presentation Software
Data Entry
Statistical Reporting
Meeting Coordination
Agenda Preparation
Minute Taking
Document Preparation
Correspondence
Confidential Records
Expense Reimbursements
Invoice Processing
Purchase Requisitions
Expenditure Tracking
Timekeeping
Human Resources
Payroll
Finance
Travel Arrangements
Office Equipment
Quality Improvement
Project Support
Information Triage
Typing

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