Jobs in Canada

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Added 2 mins ago
Office Administrative Assistant
HealthCareersInSask.ca
Gull Lake, SK
Job Description: Provides a wide range of administrative support and coordination of clerical/financial services to a variety of department(s) and/or program(s)
Added 2 mins ago
CB
Site Administrator (CB)
Clark Builders
Edmonton, AB
- Full-time
Added 15 mins ago
Part Time (CAN) Pharmacy Assistant
Walmart Canada
Charlottetown, PE
Position Summary...The Pharmacy Assistant assists the Pharmacist in the technical aspects of prescription filling and administrative duties in order to increase the Pharmacist's opportunity…
Added 15 mins ago
WC
(CAN) Pharmacy Assistant Full Time
Walmart Canada
Hamilton, ON
- Full-time
Position Summary...The Pharmacy Assistant assists the Pharmacist in the technical aspects of prescription filling and administrative duties in order to increase the Pharmacist's opportunity…
Added 15 mins ago
WC
Pharmacy Assistant
Walmart Canada
Ottawa, ON · Kanata, ON
- Full-time
Position Summary...The Pharmacy Assistant assists the Pharmacist in the technical aspects of prescription filling and administrative duties in order to increase the Pharmacist's opportunity…
Added 15 mins ago
UE
SENIOR HUMAN RESOURCES ASSISTANT
UN Environment Programme
Montreal, QC
- Full-time
Added 15 mins ago
GW
Real Estate and Conveyancing Clerk
Gowling WLG
Hamilton, ON
- $52,750 to $68,250 CAD / year
- Full-time
Added 15 mins ago
WC
Accounting Assistant
Westerkirk Capital
Victoria, BC
- Temporary
Added 17 mins ago
Coord, Human Resources-GCT
Great Canadian Entertainment
Toronto, ON
Under the direction of Assistant HR Manager, this position is responsible for providing support and guidance to employees and management in a variety of Human Resources functions including…
Added 17 mins ago
1
Administrative Assistant - Wharncliffe Family Dental
123Dentist
London, ON
- Full-time
The team at Wharncliffe Family Dental located in London, Ontario are looking for a passionate, hard-working Administrative Assistant on a full-time basis.
Added 32 mins ago
SP
Housekeeper
Southwest Properties
Halifax, NS
- Full-time
Added 32 mins ago
WP
Part-time Property Services Assistant
WestUrban Properties Management
Duncan, BC
- Part-time
Added 32 mins ago
UH
Clinical Research Study Assistant
University Health Network
Toronto, ON
- Full-time
Added 32 mins ago
A
Executive Assistant - Temporary (12 Months)
AccorHotel
Victoria, BC
- Contract
Added 45 mins ago
VH
Clinical Assistant - IMG
Verismo Health
Amherstview, ON
- Full-time
Added 45 mins ago
DU
Director, Counselling & Psychological Services
Dalhousie University
Halifax, NS
- Full-time
Added 45 mins ago
O
Administrative Assistant
Outcape
Dartmouth, NS
- Full-time
Outcape welcomes applications for Administrative Assistant based in the Dartmouth area.
Added 47 mins ago
Administrative Assistant, Nursing Administration
Sinai Health
Toronto, ON
The Administrative Assistant is an integral member of the Community Partnerships and Cancer and Palliative Program Performance portfolio, supporting the Senior Director and other team…
Added 47 mins ago
Pharmacy Assistant - FT
Sobeys Capital Incorporated or a Franchise/Affiliate / ou une franchise/société affiliée
Oakville, ON
Added 47 mins ago
Pharmacy Assistant - PT
Sobeys Capital Incorporated or a Franchise/Affiliate / ou une franchise/société affiliée
Camrose, AB
Added 47 mins ago
L
Lab Patient Technician - Temporary - Part Time Regular - Toronto, ON
LifeLabs
Toronto, ON
- Part-time
Added 47 mins ago
Registered Veterinary Technologist
The British Columbia Society for the Prevention of Cruelty to Animals (BC SPCA)
Vancouver, BC
Added 47 mins ago
Account Services Representative
PBS Systems
Calgary, AB
Added 47 mins ago
Assistant Building Manager (Live-In Required)
Wesgroup
New Westminster, BC
We’re looking for a hands-on, resident-focused Assistant Building Manager to help create an exceptional living experience at One Fifty Braid, our pet-friendly rental community in Sapperton,…
Added 47 mins ago
Account Services Representative
PBS Systems
Calgary, AB

Provincial Health Services Authority

Program Assistant, Program/Department Std

Port Coquitlam, BC, Canada

Full-time

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Job details

Job type: Full-time
Apply by: Nov 7, 2026
Posting language: English
Posted: Oct 8, 2026

Original job description

Job Summary

In accordance with the Mission, Vision and Values, and strategic directions of PHSA, safety, including both patient and employee safety, is a priority and a responsibility shared by everyone at PHSA. As such, the requirement to continuously improve quality and safety is inherent in all aspects of this position.

The Program Assistant reports to a Director and serves as a vital linkage and communication source to keep the program/department informed and aligned to its priorities. The position is accountable for providing confidential administrative and secretarial support for a program/department, following administrative policies and procedures and organizes the day-to-day administrative operations to ensure accurate and timely delivery of administrative services. Coordinates the flow of information, maintains the integrity and confidentiality of all information which flows through, communicates internally and externally to respond to inquires and clarify details, coordinates appointments and meetings, attends and records management meetings, arranges travel and accommodation, coordinates meeting logistics, submits HR and Finance information, and maintains office equipment and supplies. Designs, creates and maintains correspondence, documents, presentations, orientation packages, and spreadsheets (including data entry) for authorization by the management team; processes confidential and sensitive documents. The Program Assistant supports leadership in setting a positive, collaborative, efficient tone for the program/department.

Duties/Accountabilities

Responds to verbal and written communication and liaises internally and externally to respond to, share information, clarify details, and ensure follow-up by relevant personnel on emergent issues. Discusses inquiries for information with a variety of internal and external contacts in order to obtain and disclose information. Effectively triages visitors, telephone calls, correspondence and incoming materials by screening and prioritizing for immediate attention, distributing as appropriate, taking and relaying messages, and directing visitors.
Prepares and updates various documents such as reports, correspondence, presentation materials, spreadsheets, and website materials in an accurate and timely manner including material that is confidential or sensitive in nature. Utilizes a variety of software applications to ensure professional standards are maintained, relevant and current data is used and end product is appropriately and professionally formatted. Enters and collects data, and compiles relevant statistical information and reports.
Maintains a consistently updated and accurate meeting schedule for the program/department as required. Coordinates meetings ensuring well-defined and timely agendas, identification of and notification to interested parties, compilation of background information and supporting materials and preparation of packages/summary documents and meeting facilitation. Coordinates administrative meeting logistics and makes catering, travel and accommodation arrangements. Attends and acts as a recorder for confidential meetings such as management meetings and follows-up on action items and in-services as required.
Authorizes expense reimbursements and invoices up to a pre-determined limit, and utilizes an expenditure tracking system to ensure expenditures and invoices are authorized and processed in a timely and accurate manner. Completes purchase requisitions/online purchasing and forwards for processing, and ensures invoices are authorized for payment and submitted for payment. . Ensures appropriate supplies and support materials are available and equipment is in working order. Coordinates and standardizes the implementation of technology (new and existing) within the program.
Completes and submits eForms for designated Leaders; processes timekeeping for assigned staff; and liaises with Finance, Payroll and Human Resources as necessary.
Initiates follow-up processes with staff and others. Resolves day-to-day problems as required, evaluates operating procedures, and advises management as necessary. Provides assistance on projects by collecting data requiring the evaluation and determination of available sources. Actively participates in team meetings and provides input to new policies, processes, quality improvement activities, and the development of strategies.

Qualifications

A level of education, training and experience equivalent to Grade 12 plus graduation from a formal secretarial program plus three (3) years recent related experience.

Demonstrated ability to work both independently and collaboratively, resolve administrative issues/problems, prioritize workload, and to be flexible to meet and adapt to changes in organizational priorities. Demonstrated ability to use Microsoft Office applications, including word processing, spreadsheet and presentation software, at an intermediate level. Demonstrated organizational skills and ability to prioritize workload and work under time pressures to meet deadlines. Demonstrated ability to communicate effectively both verbally and in writing, including the ability to respond professionally, courteously, and in a clear manner. Demonstrated interpersonal and time management skills. Demonstrated ability to record and transcribe minutes of meetings. Ability to type 60 words per minute.

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More about this job

Responsibilities

Provides confidential administrative and secretarial support to program leadership, including managing communications, schedules, meetings, documents, records, and office operations. Coordinates purchasing, expenses, travel, timekeeping, supplies, and follow-up on operational issues and action items.

Requirements

Requires Grade 12, graduation from a formal secretarial program, and three years of recent related experience. Candidates must demonstrate intermediate Microsoft Office skills, strong organization and communication, meeting minute-taking ability, adaptability, and the ability to type 60 words per minute.

Skills

Administrative Support
Secretarial Support
Communication
Meeting Coordination
Minute Taking
Document Preparation
Data Entry
Microsoft Office
Records Management
Confidential Information Handling
Scheduling
Travel Coordination
Expense Tracking
Timekeeping
Prioritization
Time Management

Visa sponsorship

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Keywords

Program Administration
Confidential Administrative Support
Secretarial Program
Microsoft Office
Word Processing
Spreadsheets
Presentation Software
Data Entry
Statistical Reporting
Meeting Coordination
Meeting Minutes
Records Management
Correspondence
Document Preparation
Expense Reimbursements
Invoices
Purchase Requisitions
Expenditure Tracking
Timekeeping
Human Resources
Payroll
Finance
Travel Arrangements
Office Supplies
Quality Improvement
Healthcare

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