Jobs in Canada

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Added 14 mins ago
PC
pharmacy assistant
Pharmasave Canada
Sparwood, BC
- Full-time
Added 14 mins ago
AI
personal assistant - office
Accurate Indigenous Managers & Advisors
Winnipeg, MB
- Full-time
Compile data, statistics and other information
Added 14 mins ago
BC
Anesthesia Assistant
Brant Community Healthcare System
Brantford, ON
- Full-time
An Anesthesia Assistant (AA) is a Registered Respiratory Therapist or a Registered Nurse who holds a Certified Clinical Anesthesia Assistant Certification from a Canadian Society of…
Added 14 mins ago
BC
Anesthesia Assistant
Brant Community Healthcare System
Brantford, ON
- Full-time
An Anesthesia Assistant (AA) is a Registered Respiratory Therapist or a Registered Nurse who holds a Certified Clinical Anesthesia Assistant Certification from a Canadian Society of…
Added 14 mins ago
CD
Assistant Practice Manager
Canadian Dental Services Corporation
Saskatoon, SK
- Full-time
The Assistant Practice Manager must have the knowledge and versatility to lead, coach and provide hands-on support across all administrative functions. A significant focus will be using…
Added 43 mins ago
S
Pharmacy Assistant II - FT - Continuing Care
Sobeys
Dartmouth, NS
- Full-time
Prescription data entry, assembly, and preparation for delivery to nursing homes
Added 43 mins ago
J
Administrative Assistant
JOBSTODAY.WORLD
Calgary, AB
- $45,000 to $60,000 CAD / year
- Full-time
We are hiring an organized and detail-oriented Administrative Assistant to support daily office operations, coordinate administrative activities, and ensure smooth workflow across teams.
Added 45 mins ago
KP
Autism Support Assistant - UFCW
Kerry's Place Autism Services
Pickering, ON
- Full-time
HOURLY PAY RATE: $20.32 - $24.60 per hour (Autism Support Assistant)
Added 45 mins ago
KP
Autism Support Assistant - UFCW
Kerry's Place Autism Services
Pickering, ON
- Part-time
HOURLY PAY RATE: $20.32 - $24.60 per hour (Autism Support Assistant)
Added 45 mins ago
KP
Autism Support Assistant - CUPE Durham
Kerry's Place Autism Services
Whitby, ON
- Part-time
HOURLY PAY RATE: $22.79 - $24.96 per hour (Autism Support Assistant)
Added 45 mins ago
SC
Direct Service & Abuse Supervisor
Sagkeeng Child & Family Services, Inc
Winnipeg, MB
- Full-time
…jurisdiction boundaries, along with their unit administrative assistant. They are responsible for service delivery, unit workload distribution, and implementation of all administrative,…
Added 59 mins ago
SD
Pharmacy Assistant, Hourly Full Time Flexible Shifts
Shoppers Drug Mart
Halifax, NS
- Full-time
Data entry for new prescriptions, and managing refill request processing
Added 59 mins ago
SD
Pharmacy Assistant, Hourly Full Time Flexible Shifts
Shoppers Drug Mart
Ottawa, ON
- Full-time
Data entry for new prescriptions, and managing refill request processing
Added 59 mins ago
VDC Assistant Specialist
Turner Construction
Toronto, ON
Perform basic reality capture services including taking project site 360 videos and completing data processing tasks.
Added 59 mins ago
P
Lab Technician Assistant
P&H
Winnipeg, MB
- Full-time
As Lab Technician Assistant, the successful candidate will be responsible for assisting with the various tests and procedures required to accurately grade the quality and condition of grain…
Added 59 mins ago
Accessibility Coach
Durham College
Oshawa, ON
Track ASC statistical data to be utilized for Ministry reporting.Collaborate with other coaches and technology support team to ensure consistency in data entry and recovery as well as…
Added 59 mins ago
SN
185-26-4 Administrative Assistant, Animal Wellness
Six Nations
Ohsweken, ON
- Full-time
Administrative Assistant, Animal Wellness – 185-26-4
Added 59 mins ago
C
Pharmacy Assistant
Cencora
Burnaby, BC · CAN > BC > Burnaby > Trapp
- Full-time
Added 1 hour ago
NS
2627-202 - Administrative Assistant (OA11) - Pictou Campus
Nova Scotia Community College - NSCC
Stellarton, NS
- Full-time
Maintain current and historical student files and record data into PeopleSoft (the College's Enterprise Resource Planning (ERP) system).
Added 1 hour ago
EH
Administrative Assistant PT
Edgewood Health Network Inc
Carters Point, NB
- $22 to $25 CAD / hour
- Part-time
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Added 1 hour ago
Customer Service Assistant - BDC
University of Guelph
Chatham-Kent, ON · Ridgetown, ON
The Customer Service Assistant provides front-line customer service for the Business Development Centre to staff, clients, and other stakeholders of the University of Guelph, Ridgetown…
Added 1 hour ago
Senior Analyst, Secondary Nostro Funding, GTB Payment Operations
Scotiabank
Toronto, ON · Scarborough, ON
The Assistant Manager is also responsible for her manager’s daily responsibilities when she/he cannot be present
Added 1 hour ago
TH
Clinic Clerical Assistant (Temporary Full-Time) - CVH PRCC Referral Office
Trillium Health Partners
Mississauga, ON
- Full-time
The Clinic Clerical Assistant provides clerical support for reception; new referrals processing and information management; and patient administrative services and performs other duties…
Added 1 hour ago
Autobox System Control Operator
Cargill
High River, AB
New, easy-to-apply options are available for this role: chat with our recruiting assistant Ana at careers.cargill.com or text CargillJobs to 60196.
Added 1 hour ago
SD
Assistant.e technique en pharmacie, rémunéré(e) à l’heure – PHX temps plein jour
Shoppers Drug Mart
Gatineau, QC
- Full-time
Diplôme d’un cours reconnu d’assistant technique en pharmacie, de préférence.

Provincial Health Services Authority

Program Assistant, Program/Department Std

Port Coquitlam, BC, Canada

Full-time

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Job details

Job type: Full-time
Apply by: Nov 7, 2026
Posting language: English
Posted: Oct 8, 2026

Original job description

Job Summary

In accordance with the Mission, Vision and Values, and strategic directions of PHSA, safety, including both patient and employee safety, is a priority and a responsibility shared by everyone at PHSA. As such, the requirement to continuously improve quality and safety is inherent in all aspects of this position.

The Program Assistant reports to a Director and serves as a vital linkage and communication source to keep the program/department informed and aligned to its priorities. The position is accountable for providing confidential administrative and secretarial support for a program/department, following administrative policies and procedures and organizes the day-to-day administrative operations to ensure accurate and timely delivery of administrative services. Coordinates the flow of information, maintains the integrity and confidentiality of all information which flows through, communicates internally and externally to respond to inquires and clarify details, coordinates appointments and meetings, attends and records management meetings, arranges travel and accommodation, coordinates meeting logistics, submits HR and Finance information, and maintains office equipment and supplies. Designs, creates and maintains correspondence, documents, presentations, orientation packages, and spreadsheets (including data entry) for authorization by the management team; processes confidential and sensitive documents. The Program Assistant supports leadership in setting a positive, collaborative, efficient tone for the program/department.

Duties/Accountabilities

Responds to verbal and written communication and liaises internally and externally to respond to, share information, clarify details, and ensure follow-up by relevant personnel on emergent issues. Discusses inquiries for information with a variety of internal and external contacts in order to obtain and disclose information. Effectively triages visitors, telephone calls, correspondence and incoming materials by screening and prioritizing for immediate attention, distributing as appropriate, taking and relaying messages, and directing visitors.
Prepares and updates various documents such as reports, correspondence, presentation materials, spreadsheets, and website materials in an accurate and timely manner including material that is confidential or sensitive in nature. Utilizes a variety of software applications to ensure professional standards are maintained, relevant and current data is used and end product is appropriately and professionally formatted. Enters and collects data, and compiles relevant statistical information and reports.
Maintains a consistently updated and accurate meeting schedule for the program/department as required. Coordinates meetings ensuring well-defined and timely agendas, identification of and notification to interested parties, compilation of background information and supporting materials and preparation of packages/summary documents and meeting facilitation. Coordinates administrative meeting logistics and makes catering, travel and accommodation arrangements. Attends and acts as a recorder for confidential meetings such as management meetings and follows-up on action items and in-services as required.
Authorizes expense reimbursements and invoices up to a pre-determined limit, and utilizes an expenditure tracking system to ensure expenditures and invoices are authorized and processed in a timely and accurate manner. Completes purchase requisitions/online purchasing and forwards for processing, and ensures invoices are authorized for payment and submitted for payment. . Ensures appropriate supplies and support materials are available and equipment is in working order. Coordinates and standardizes the implementation of technology (new and existing) within the program.
Completes and submits eForms for designated Leaders; processes timekeeping for assigned staff; and liaises with Finance, Payroll and Human Resources as necessary.
Initiates follow-up processes with staff and others. Resolves day-to-day problems as required, evaluates operating procedures, and advises management as necessary. Provides assistance on projects by collecting data requiring the evaluation and determination of available sources. Actively participates in team meetings and provides input to new policies, processes, quality improvement activities, and the development of strategies.

Qualifications

A level of education, training and experience equivalent to Grade 12 plus graduation from a formal secretarial program plus three (3) years recent related experience.

Demonstrated ability to work both independently and collaboratively, resolve administrative issues/problems, prioritize workload, and to be flexible to meet and adapt to changes in organizational priorities. Demonstrated ability to use Microsoft Office applications, including word processing, spreadsheet and presentation software, at an intermediate level. Demonstrated organizational skills and ability to prioritize workload and work under time pressures to meet deadlines. Demonstrated ability to communicate effectively both verbally and in writing, including the ability to respond professionally, courteously, and in a clear manner. Demonstrated interpersonal and time management skills. Demonstrated ability to record and transcribe minutes of meetings. Ability to type 60 words per minute.

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More about this job

Responsibilities

Provides confidential administrative and secretarial support to program leadership, including managing communications, schedules, meetings, documents, records, and office operations. Coordinates purchasing, expenses, travel, timekeeping, supplies, and follow-up on operational issues and action items.

Requirements

Requires Grade 12, graduation from a formal secretarial program, and three years of recent related experience. Candidates must demonstrate intermediate Microsoft Office skills, strong organization and communication, meeting minute-taking ability, adaptability, and the ability to type 60 words per minute.

Skills

Administrative Support
Secretarial Support
Communication
Meeting Coordination
Minute Taking
Document Preparation
Data Entry
Microsoft Office
Records Management
Confidential Information Handling
Scheduling
Travel Coordination
Expense Tracking
Timekeeping
Prioritization
Time Management

Visa sponsorship

Not detected in the job text

Keywords

Program Administration
Confidential Administrative Support
Secretarial Program
Microsoft Office
Word Processing
Spreadsheets
Presentation Software
Data Entry
Statistical Reporting
Meeting Coordination
Meeting Minutes
Records Management
Correspondence
Document Preparation
Expense Reimbursements
Invoices
Purchase Requisitions
Expenditure Tracking
Timekeeping
Human Resources
Payroll
Finance
Travel Arrangements
Office Supplies
Quality Improvement
Healthcare

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