Jobs in Canada

25+ jobs

Email me new jobs Save this search

Added 8 mins ago
OH
Manager, Transplant Services
Ontario Health
Toronto, ON
- Full-time
The Manager leads organ-specific program portfolios and works closely with leadership to drive policy development, program enhancements, and operational improvements that strengthen system…
Added 8 mins ago
MU
Student Affairs Administrator
McGill University
Montreal, QC · Duff Medical Bldg.
- Full-time
Under the guidance of the Graduate Program Director, the Student Affairs Administrator will be responsible for student admissions, enrolment services, and helping with communications and…
Added 8 mins ago
MU
Technology Transfer Manager
McGill University
Victoria, BC · James Admin. Bldg.
- Full-time
…economic and social prosperity of Québec by accelerating the development and transfer of high potential innovations stemming from public research. The Technology Transfer Manager will…
Added 8 mins ago
MU
Associate Director Operations and Systems
McGill University
Brown Student Serv.
- Full-time
Reporting to the Director of the Scholarships & Student Aid Office, the Associate Director provides strategic leadership in operations, systems, and service delivery. The role oversees…
Added 8 mins ago
Manager, Media Planning
WPP Media
Montreal, QC
The Manager, Media Planning works closely with the planning Director on all aspects of media planning and is the primary day-to-day contact with the client. Working with cross-functional…
Added 22 mins ago
E
Data and Program Evaluation Analyst
Eva's
Toronto, ON
- Contract
…delivering insights to improve the effectiveness of programs and services. The Analyst will collaborate closely with the Development team to showcase the organization’s societal impact…
Added 22 mins ago
3
Talent & Culture Specialist
360.Agency
Montreal, QC
- Full-time
Reporting to the Director, Talent & Culture, you will play a key role in day-to-day HR operations while actively contributing to process improvements, the implementation of new tools, and…
Added 22 mins ago
WI
Archaeology Field Director
WSP in Canada
Fort St. John, BC
- Full-time
Explore Limitless Possibilities - WSP has an exciting opportunity for an Archaeology Field Director to join our Heritage team in Fort St John, British Columbia. As Field Director, you will…
Added 22 mins ago
WI
Archaeology Field Director
WSP in Canada
Fort St. John, BC
- Full-time
Explore Limitless Possibilities - WSP has an exciting opportunity for an Archaeology Field Director to join our Heritage team in Fort St John, British Columbia. As Field Director, you will…
Added 22 mins ago
HO
Director, Talent Management and Engagement
House of Commons of Canada Chambre des communes du Canada
Ottawa, ON
- $138,198 to $162,566 CAD / year
- Full-time
…strengthen organizational capability and shape the future of talent development at the House of Commons. As Director, Talent Management and Engagement, you will provide strategic leadership…
Added 23 mins ago
H
Manager Primary Health Care
HealthCareersInSask.ca
Saskatoon, SK
- Full-time
…to achieve our province's healthcare goals. Reporting to the Director of Primary Health Care, the Manager is responsible for creating operational lines of sight that connect to the goals…
Added 23 mins ago
Cost Estimator, Data center construction
Bell
Regina, SK
At Bell, your skills and expertise will help set us apart as we continue to be the leading provider of digital connections and next generation services to businesses and governments.
Added 23 mins ago
Program Controls Manager, Data Center Construction
Bell
Regina, SK
At Bell, your skills and expertise will help set us apart as we continue to be the leading provider of digital connections and next generation services to businesses and governments.
Added 38 mins ago
AG
Associate Creative Director
Adelphi Group
Calgary, AB
- Full-time
Access to online services for families and new parents
Added 38 mins ago
Senior Customer Success Manager (Transformation Advisor), Independent Software Vendor (ISV)
Amazon
Toronto, ON
…teams (Sales, Solutions Architecture, Support, Professional Services, and Partner teams) ensuring coordinated, high-quality…
Added 38 mins ago
TH
AI Engineer | Full time | AI Innovations
Trillium Health Partners
ON · ON, Canada
- Full-time
We provide services centred on people’s needs, striving for better health by supporting prevention as well as delivering treatment. We help communities thrive by building partnerships,…
Added 52 mins ago
UH
Municipal District of Taber | Finance Clerk (Temporary)
UpSourced HR
Taber, AB
- Contract
Support/assist the Manager of Finance and the Director of Corporate Services with any other duties as assigned
Added 52 mins ago
EI
Architectural Technician (FAC) - Permanent
Elk Island Public Schools
Sherwood Park, AB
- Full-time
EIPS is recruiting a permanent full-time Architectural Technologist with our Facility Services department.
Added 52 mins ago
SO
Director of Corporate Security
Senate of Canada | Sénat du Canada
Ottawa, ON
- $160,037 to $188,257 CAD / year
- Full-time
…work of senators As the Senate’s chief security officer, the Director, Corporate Security will set the direction for the corporate security programs and deliver responsive, reliable and…
Added 52 mins ago
SH
Sales Coordinator
SENS HØTEL
Montreal, QC
- Full-time
Reporting directly to the Director of Sales and Marketing, the Sales and Events Coordinator will work closely with the Sales Managers and play a key role in providing administrative and…
Added 52 mins ago
TP
Educational Assistant - Palliser Beyond Borders - Temp Full-Time
The Palliser School Division
Coaldale, AB
- Full-time
Completion of a recognized post-secondary certificate or recognized vocational certificate in child care/development or healthcare with demonstrated successful practicum experience working…
Added 52 mins ago
DS
Child and Youth Care Worker - Itinerant Continuing
Delta School District 37, British Columbia
Delta, BC
- Full-time
The Child and Youth Care Worker (CYCW) supports the emotional, social, and behavioural development of children and youth in the K–12 education system. Working collaboratively with school…
Added 53 mins ago
OL
Licensed Practical Nurse - Permanent Full-Time
Optima Living
Calgary, AB
- Full-time
Reporting to the Director of Care, the Licensed Practical Nurse collaborates with other team members to provide high quality care and services to residents. This role contributes to…
Added 53 mins ago
Health Care Aide- Casual
Optima Living
Edmonton, AB
Reporting to the Director of Care, working under the leadership of a Registered Nurse or Licensed Practical Nurse, the Heath Care Aide assists residents with all activities of daily living…
Added 53 mins ago
Manager of Commercial Financial Planning and Analysis (FP&A)
Greenfield Global Inc.
Mississauga, ON
…an exciting opportunity for someone who wants to oversee the development of advanced financial planning, modelling and analytics tools, and dashboards to support evidence-based decision…

Provincial Health Services Authority

Program Assistant, Program/Department Std

Port Coquitlam, BC, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 7, 2026
Posting language: English
Posted: Oct 8, 2026

Original job description

Job Summary

In accordance with the Mission, Vision and Values, and strategic directions of PHSA, safety, including both patient and employee safety, is a priority and a responsibility shared by everyone at PHSA. As such, the requirement to continuously improve quality and safety is inherent in all aspects of this position.

The Program Assistant reports to a Director and serves as a vital linkage and communication source to keep the program/department informed and aligned to its priorities. The position is accountable for providing confidential administrative and secretarial support for a program/department, following administrative policies and procedures and organizes the day-to-day administrative operations to ensure accurate and timely delivery of administrative services. Coordinates the flow of information, maintains the integrity and confidentiality of all information which flows through, communicates internally and externally to respond to inquires and clarify details, coordinates appointments and meetings, attends and records management meetings, arranges travel and accommodation, coordinates meeting logistics, submits HR and Finance information, and maintains office equipment and supplies. Designs, creates and maintains correspondence, documents, presentations, orientation packages, and spreadsheets (including data entry) for authorization by the management team; processes confidential and sensitive documents. The Program Assistant supports leadership in setting a positive, collaborative, efficient tone for the program/department.

Duties/Accountabilities

Responds to verbal and written communication and liaises internally and externally to respond to, share information, clarify details, and ensure follow-up by relevant personnel on emergent issues. Discusses inquiries for information with a variety of internal and external contacts in order to obtain and disclose information. Effectively triages visitors, telephone calls, correspondence and incoming materials by screening and prioritizing for immediate attention, distributing as appropriate, taking and relaying messages, and directing visitors.
Prepares and updates various documents such as reports, correspondence, presentation materials, spreadsheets, and website materials in an accurate and timely manner including material that is confidential or sensitive in nature. Utilizes a variety of software applications to ensure professional standards are maintained, relevant and current data is used and end product is appropriately and professionally formatted. Enters and collects data, and compiles relevant statistical information and reports.
Maintains a consistently updated and accurate meeting schedule for the program/department as required. Coordinates meetings ensuring well-defined and timely agendas, identification of and notification to interested parties, compilation of background information and supporting materials and preparation of packages/summary documents and meeting facilitation. Coordinates administrative meeting logistics and makes catering, travel and accommodation arrangements. Attends and acts as a recorder for confidential meetings such as management meetings and follows-up on action items and in-services as required.
Authorizes expense reimbursements and invoices up to a pre-determined limit, and utilizes an expenditure tracking system to ensure expenditures and invoices are authorized and processed in a timely and accurate manner. Completes purchase requisitions/online purchasing and forwards for processing, and ensures invoices are authorized for payment and submitted for payment. . Ensures appropriate supplies and support materials are available and equipment is in working order. Coordinates and standardizes the implementation of technology (new and existing) within the program.
Completes and submits eForms for designated Leaders; processes timekeeping for assigned staff; and liaises with Finance, Payroll and Human Resources as necessary.
Initiates follow-up processes with staff and others. Resolves day-to-day problems as required, evaluates operating procedures, and advises management as necessary. Provides assistance on projects by collecting data requiring the evaluation and determination of available sources. Actively participates in team meetings and provides input to new policies, processes, quality improvement activities, and the development of strategies.

Qualifications

A level of education, training and experience equivalent to Grade 12 plus graduation from a formal secretarial program plus three (3) years recent related experience.

Demonstrated ability to work both independently and collaboratively, resolve administrative issues/problems, prioritize workload, and to be flexible to meet and adapt to changes in organizational priorities. Demonstrated ability to use Microsoft Office applications, including word processing, spreadsheet and presentation software, at an intermediate level. Demonstrated organizational skills and ability to prioritize workload and work under time pressures to meet deadlines. Demonstrated ability to communicate effectively both verbally and in writing, including the ability to respond professionally, courteously, and in a clear manner. Demonstrated interpersonal and time management skills. Demonstrated ability to record and transcribe minutes of meetings. Ability to type 60 words per minute.

Apply About employer

More about this job

Responsibilities

Provides confidential administrative and secretarial support to program leadership, including managing communications, schedules, meetings, documents, records, and office operations. Coordinates purchasing, expenses, travel, timekeeping, supplies, and follow-up on operational issues and action items.

Requirements

Requires Grade 12, graduation from a formal secretarial program, and three years of recent related experience. Candidates must demonstrate intermediate Microsoft Office skills, strong organization and communication, meeting minute-taking ability, adaptability, and the ability to type 60 words per minute.

Skills

Administrative Support
Secretarial Support
Communication
Meeting Coordination
Minute Taking
Document Preparation
Data Entry
Microsoft Office
Records Management
Confidential Information Handling
Scheduling
Travel Coordination
Expense Tracking
Timekeeping
Prioritization
Time Management

Visa sponsorship

Not detected in the job text

Keywords

Program Administration
Confidential Administrative Support
Secretarial Program
Microsoft Office
Word Processing
Spreadsheets
Presentation Software
Data Entry
Statistical Reporting
Meeting Coordination
Meeting Minutes
Records Management
Correspondence
Document Preparation
Expense Reimbursements
Invoices
Purchase Requisitions
Expenditure Tracking
Timekeeping
Human Resources
Payroll
Finance
Travel Arrangements
Office Supplies
Quality Improvement
Healthcare

Report this job