Jobs in Canada

25+ jobs

Email me new jobs Save this search

Added 15 mins ago
GO
TeleServices Agents
Government of New Brunswick
NB · NB, Canada
- Part-time
…employee recognition program, a mentoring program, training & development opportunities, employee townhalls and ongoing leadership…
Added 42 mins ago
HT
Master Data Mgmt Analyst
Husky Technologies
Bolton, ON
- Full-time
Husky TechnologiesTM offers a wealth of opportunity for personal growth and development. Most importantly, Husky Technologies TM offers an opportunity to work with – and be challenged by –…
Added 58 mins ago
HE
Campaign Executive
Hype Events
Toronto, ON · Greater Toronto Area, Canada
- $40,000 to $45,000 CAD / year
- Full-time
Competitive? Energetic? Love being part of a team? Looking for an entry-level opportunity where you can learn, grow, and have some fun along the way?
Added 1 hour ago
T
Account Manager, Small Business
TD
Montreal, QC
- Full-time
University degree and/ or relevant entry level work experience; Accounting/ Finance coursework is an asset but can also be gained through experience.
Added 1 hour ago
Senior Manager, Supply Chain Analytics
Brewers Retail Inc
Bolton, ON
…Analytics is responsible for developing and leading an enterprise-level analytics capability that enables data-driven decision-making across the end-to-end supply chain. This role provides…
Added 1 hour ago
BH
Lead Services Specialist - Technical Support
Baker Hughes
Leduc, AB
- Full-time
Have 0-5 years of relevant industry experience; entry-level candidates will be considered.
Added 1 hour ago
CG
Critical Care Physician
Calian Group
Canada
- Full-time
…candidate sourcing support for CAF career opportunities and entry…
Added 2 hours ago
AI
Software Architect
Arkion Identity Systems
Toronto, ON · Greater Toronto Area, Canada
- Full-time
What Non-Human Identity Governance is, the five primitives, the maturity ladder, and how to start. The entry point to the category.
Added 2 hours ago
Senior Talent Acquisition Specialist - Campus Programs
Connor, Clark & Lunn Financial Group Ltd.
Toronto, ON
Build and manage proactive talent pipelines to support current and future internship and entry-level hiring needs.
Added 2 hours ago
CO
Job ID #31786: Health, Safety & Wellness Specialist
City Of Hamilton
Hamilton, ON
- Full-time
…position is responsible for strategic planning, analysis and development, implementation, evaluation and maintenance of the City’s health, safety and wellness program. Reporting to the…
Added 3 hours ago
PT Kitchen Supervisor-GCT
Great Canadian Entertainment
Toronto, ON
Trains and monitors entry level cooks and Chefs for proper service; Conducts on-the-job
Added 3 hours ago
Retail Experience Lead
Fire & Flower Inc.
North Grenville, ON
…assisting cashiers, delivering a consistently high customer service level, cash management, administrative duties, setting alarms, and keeping the front of house clean and…
Added 3 hours ago
Pharmacy Services - Clinical Director, Pharmacy Services
Mohawk Medbuy Corporation (MMC)
Burlington, ON · ON · Kingston, ON · London, ON · Oakville, ON · Thunder Bay, ON · Toronto, ON · Chatham-Kent, ON
Bachelor of Pharmacy degree or entry level PharmD
Added 3 hours ago
CL
Crew Leader/Crew Member Snow Removal
Clintar London, ON
London, ON
- $22 to $25 CAD / hour
- Part-time
We are actively seeking new recruits and encourage all entry level candidates to apply. With contracts around the London, ON area, we can ensure that you have a start location close to…
Added 3 hours ago
HH
Fredericton Registered Nurse Class D (RNCD) - Nurse Practitioner PCN 1155951
Horizon Health Network
Oromocto, NB
- Full-time
…provincial Nurses Act, College of Nursing of New Brunswick (CNNB) Entry-Level Competencies Nurse Practitioners, the College of Nursing of New Brunswick (CNNB) Standards for the Practice of…
Added 4 hours ago
PH
Program Assistant, Program/Department Std
Provincial Health Services Authority
Port Coquitlam, BC
- Full-time
…presentations, orientation packages, and spreadsheets (including data entry) for authorization by the management team; processes confidential and sensitive documents. The Program Assistant…
Added 4 hours ago
RB
Intermediate Environmental Consultant
Recruitment By Design
Whitby, ON
- $100,000 to $120,000 CAD / year
- Full-time
…be expected the intermediate project staff mentor junior and entry level project staff. This person will also be comfortable interacting with clients. Participation in business development…
Added 4 hours ago
HE
Campaign Associate
Hype Events
Toronto, ON · Greater Toronto Area, Canada
- $41,000 to $45,000 CAD / year
- Full-time
Competitive? Energetic? Love being part of a team? Looking for an entry-level opportunity where you can learn, grow, and have some fun along the way?
Added 6 hours ago
CO
Job ID #31786: Health, Safety & Wellness Specialist
City of Hamilton
Hamilton, ON
- Full-time
…position is responsible for strategic planning, analysis and development, implementation, evaluation and maintenance of the City’s health, safety and wellness program. Reporting to the…
Added 6 hours ago
HT
Master Data Mgmt Analyst
Husky Technologies
Bolton, ON
- Full-time
Husky TechnologiesTM offers a wealth of opportunity for personal growth and development. Most importantly, Husky Technologies TM offers an opportunity to work with – and be challenged by –…
Added 7 hours ago
FH
Administrative Assistant, Executive Director/Executive Medical Director, Royal Columbian Hospital
Fraser Health
New Westminster, BC
- Full-time
…boardwalk along the river. While embracing modern growth and development, New Westminster has preserved its historic character through its heritage buildings, landmarks, and strong sense of…
Added 7 hours ago
C
Mainframe Test Lead
Cognizant
Toronto, ON
- $90,000 to $110,000 CAD / year
- Full-time
…Mainframe applications, testing methodologies, test strategy development, and test delivery leadership. The ideal candidate will lead end-to-end testing initiatives for business-critical…
Added 10 hours ago
Retail Experience Lead
Fire & Flower Inc.
Lasalle, ON
…assisting cashiers, delivering a consistently high customer service level, cash management, administrative duties, setting alarms, and keeping the front of house clean and…
Added 10 hours ago
AU
Security Professional - Mobile Patrol
Allied Universal
Mississauga, ON
- Part-time
…Security Professionals and today hold positions on our senior leadership team. We offer medical, dental and vision coverage, life insurance, employee assistance programs, company discounts,…
Added 11 hours ago
VH
Supervisor, Child and Family Program Services (BSW/MSW) - Permanent Full-Time
VHA Home HealthCare
Mississauga, ON
- Full-time
Provides team leadership including team problem solving for service plans, Child & Family Support Workers (CFSWs) scheduling, supervision and other operational needs, among other items

Provincial Health Services Authority

Program Assistant, Program/Department Std

Port Coquitlam, BC, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 7, 2026
Posting language: English
Posted: Oct 8, 2026

Original job description

Job Summary

In accordance with the Mission, Vision and Values, and strategic directions of PHSA, safety, including both patient and employee safety, is a priority and a responsibility shared by everyone at PHSA. As such, the requirement to continuously improve quality and safety is inherent in all aspects of this position.

The Program Assistant reports to a Director and serves as a vital linkage and communication source to keep the program/department informed and aligned to its priorities. The position is accountable for providing confidential administrative and secretarial support for a program/department, following administrative policies and procedures and organizes the day-to-day administrative operations to ensure accurate and timely delivery of administrative services. Coordinates the flow of information, maintains the integrity and confidentiality of all information which flows through, communicates internally and externally to respond to inquires and clarify details, coordinates appointments and meetings, attends and records management meetings, arranges travel and accommodation, coordinates meeting logistics, submits HR and Finance information, and maintains office equipment and supplies. Designs, creates and maintains correspondence, documents, presentations, orientation packages, and spreadsheets (including data entry) for authorization by the management team; processes confidential and sensitive documents. The Program Assistant supports leadership in setting a positive, collaborative, efficient tone for the program/department.

Duties/Accountabilities

Responds to verbal and written communication and liaises internally and externally to respond to, share information, clarify details, and ensure follow-up by relevant personnel on emergent issues. Discusses inquiries for information with a variety of internal and external contacts in order to obtain and disclose information. Effectively triages visitors, telephone calls, correspondence and incoming materials by screening and prioritizing for immediate attention, distributing as appropriate, taking and relaying messages, and directing visitors.
Prepares and updates various documents such as reports, correspondence, presentation materials, spreadsheets, and website materials in an accurate and timely manner including material that is confidential or sensitive in nature. Utilizes a variety of software applications to ensure professional standards are maintained, relevant and current data is used and end product is appropriately and professionally formatted. Enters and collects data, and compiles relevant statistical information and reports.
Maintains a consistently updated and accurate meeting schedule for the program/department as required. Coordinates meetings ensuring well-defined and timely agendas, identification of and notification to interested parties, compilation of background information and supporting materials and preparation of packages/summary documents and meeting facilitation. Coordinates administrative meeting logistics and makes catering, travel and accommodation arrangements. Attends and acts as a recorder for confidential meetings such as management meetings and follows-up on action items and in-services as required.
Authorizes expense reimbursements and invoices up to a pre-determined limit, and utilizes an expenditure tracking system to ensure expenditures and invoices are authorized and processed in a timely and accurate manner. Completes purchase requisitions/online purchasing and forwards for processing, and ensures invoices are authorized for payment and submitted for payment. . Ensures appropriate supplies and support materials are available and equipment is in working order. Coordinates and standardizes the implementation of technology (new and existing) within the program.
Completes and submits eForms for designated Leaders; processes timekeeping for assigned staff; and liaises with Finance, Payroll and Human Resources as necessary.
Initiates follow-up processes with staff and others. Resolves day-to-day problems as required, evaluates operating procedures, and advises management as necessary. Provides assistance on projects by collecting data requiring the evaluation and determination of available sources. Actively participates in team meetings and provides input to new policies, processes, quality improvement activities, and the development of strategies.

Qualifications

A level of education, training and experience equivalent to Grade 12 plus graduation from a formal secretarial program plus three (3) years recent related experience.

Demonstrated ability to work both independently and collaboratively, resolve administrative issues/problems, prioritize workload, and to be flexible to meet and adapt to changes in organizational priorities. Demonstrated ability to use Microsoft Office applications, including word processing, spreadsheet and presentation software, at an intermediate level. Demonstrated organizational skills and ability to prioritize workload and work under time pressures to meet deadlines. Demonstrated ability to communicate effectively both verbally and in writing, including the ability to respond professionally, courteously, and in a clear manner. Demonstrated interpersonal and time management skills. Demonstrated ability to record and transcribe minutes of meetings. Ability to type 60 words per minute.

Apply About employer

More about this job

Responsibilities

Provides confidential administrative and secretarial support to program leadership, including managing communications, schedules, meetings, documents, records, and office operations. Coordinates purchasing, expenses, travel, timekeeping, supplies, and follow-up on operational issues and action items.

Requirements

Requires Grade 12, graduation from a formal secretarial program, and three years of recent related experience. Candidates must demonstrate intermediate Microsoft Office skills, strong organization and communication, meeting minute-taking ability, adaptability, and the ability to type 60 words per minute.

Skills

Administrative Support
Secretarial Support
Communication
Meeting Coordination
Minute Taking
Document Preparation
Data Entry
Microsoft Office
Records Management
Confidential Information Handling
Scheduling
Travel Coordination
Expense Tracking
Timekeeping
Prioritization
Time Management

Visa sponsorship

Not detected in the job text

Keywords

Program Administration
Confidential Administrative Support
Secretarial Program
Microsoft Office
Word Processing
Spreadsheets
Presentation Software
Data Entry
Statistical Reporting
Meeting Coordination
Meeting Minutes
Records Management
Correspondence
Document Preparation
Expense Reimbursements
Invoices
Purchase Requisitions
Expenditure Tracking
Timekeeping
Human Resources
Payroll
Finance
Travel Arrangements
Office Supplies
Quality Improvement
Healthcare

Report this job