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Added 10 mins ago
YO
Cabinet Maker and Youth Mentor
Youth Opportunities Unlimited (YOU)
London, ON
- Full-time
Execute day-to-day operations within the Woodshop facility
Added 10 mins ago
FC
Casual Courier-12
FedEx Canada
Saanichton, BC
- Part-time
Some knowledge of Federal Express Canada operations and Canadian Customs regulations an asset
Added 10 mins ago
C
Container Recycling Sorter
Cascades
Victoria, BC
- Full-time
As a Container Recycling Sorter, you’ll be at the heart of operations: right on the floor where materials take shape. Your day-to-day:
Added 10 mins ago
C
Assistant Machine Operator
Cascades
Toronto, ON · Etobicoke, ON
- Full-time
24/5 operations with a weekly rotating or straight schedule across three shifts. The specific schedule will depend on the position for which you are selected.
Added 10 mins ago
BE
People Ops Coordinator (Mat Leave Coverage)
Bardel Entertainment
Vancouver, BC
- $55,000 to $65,000 CAD / year
- Full-time
Experience coordinating with multiple internal teams such as Recruitment, IT, Payroll, managers, or operations teams
Added 10 mins ago
C
Single Facer Operator
Cascades
Toronto, ON · Scarborough, ON
- Full-time
…manufacturing operator who takes pride in product quality, safe operations, and keeping production running efficiently. If you enjoy working in a fast-paced environment where attention to…
Added 10 mins ago
CA
Training Associate, Client Services
Chartright Air Group
Mississauga, ON
- Full-time
The Training Associate, Client Services is responsible for preparing and supporting client-facing Client Services and Operations employees to perform their roles confidently, consistently,…
Added 10 mins ago
T
Health And Safety Consultant
TEEMA
Port Moody, BC
- $70 to $77 CAD / hour
- Contract
…search for an experienced Health & Safety Advisor to support operations at a petroleum products terminal in Port Moody,…
Added 11 mins ago
M
Summer Intern 2027 - GWAM Financial Planning & Analysis
Manulife
Toronto, ON
- Full-time
…professionals, gain exposure to wealth and asset management operations, and contribute to meaningful reporting and analysis that supports executive decision-making. This opportunity is…
Added 11 mins ago
BP
Assistant Kitchen Manager
Boston Pizza
Ottawa, ON · Barrhaven, ON
- Full-time
Assistant Kitchen Managers at Canada's leading casual dining restaurant, Boston Pizza, oversee the daily operations of the kitchen, including the training, development and performance…
Added 11 mins ago
BP
Front of House Supervisor
Boston Pizza
Ottawa, ON · Barrhaven, ON
- Part-time
…Pizza, assists the General Manager with the Restaurant’s daily operations. This includes supporting the training, development, and performance management of the Front of House team members.…
Added 11 mins ago
PH
Housekeeping Supervisor
Providence Healthcare
Vancouver, BC
- Other
…area and work site may be subject to change consistent with operations requirements and applicable provisions of the Collective Agreement and statutes. **Testing may be required. ***A…
Added 11 mins ago
PH
Dietary Aide Operations
Providence Healthcare
Vancouver, BC
- Other
…area and work site may be subject to change consistent with operations requirements and applicable provisions of the Collective Agreement and statutes. **Testing may be required. ***A…
Added 11 mins ago
PH
Youth Mental Health and Substance Use Counsellor (Virtual Care) P1
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Vancouver, BC
- Temporary
…area and work site may be subject to change consistent with operations requirements and applicable provisions of the Collective Agreement and statutes. **Testing may be required. ***A…
Added 11 mins ago
BE
People Ops Coordinator (Mat Leave Coverage)
Bardel Entertainment
Remote, Canada
- $55,000 to $65,000 CAD / year
- Full-time
- Remote
Experience coordinating with multiple internal teams such as Recruitment, IT, Payroll, managers, or operations teams.
Added 11 mins ago
HR
Unit Aide - Emergency
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Toronto, ON · Greater Toronto, ON
- Other
Added 22 mins ago
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Human resources adviser
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- $23 to $27 CAD / hour
- Full-time
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Added 26 mins ago
Maintenance
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3-5 years of experience in building maintenance, facility operations, or a related field.
Added 40 mins ago
FC
CAN Driver
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- Part-time
Some knowledge of Federal Express Canada operations and Canadian Customs regulations an asset
Added 40 mins ago
AH
Nurse Aide, with Additional Administrative and Operations Responsibilities
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- Full-time
Added 40 mins ago
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AZ Driver Merchandiser
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- Full-time
Added 41 mins ago
CB
Security Guard - UNA Parking Enforcement Vancouver
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Vancouver, BC
- Part-time
Reporting to the client and Operations management for further duties as necessary
Added 55 mins ago
W
(CAN) Pharmacy Assistant (Part Time)
Walmart
London, ON
- Part-time
…Assistant is expected to participate in all aspects of Pharmacy Operations required of a team player. They are a key member in the delivery of superior customer…
Added 1 hour ago
EC
Event Audio Visual Technician- Part Time- Fairmont Jasper Park Lodge
Encore Canada
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- Part-time
…complete customer satisfaction. This position reports to an Operations Manager, Operations Director or Director, Event…
Added 1 hour ago
RP
Senior Financial Analyst, Financial Planning & Projects
RECRUITMENT PARTNERS INC.
AB · Edmonton, AB
- Full-time
Accounting & Finance - Engineering, Sales & Operations - HR & Office Support - Technology - Contingent Workforce - Executive Search

Provincial Health Services Authority

Program Assistant, Program/Department Std

Port Coquitlam, BC, Canada

Full-time

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Job details

Job type: Full-time
Apply by: Nov 7, 2026
Posting language: English
Posted: Oct 8, 2026

Original job description

Job Summary

In accordance with the Mission, Vision and Values, and strategic directions of PHSA, safety, including both patient and employee safety, is a priority and a responsibility shared by everyone at PHSA. As such, the requirement to continuously improve quality and safety is inherent in all aspects of this position.

The Program Assistant reports to a Director and serves as a vital linkage and communication source to keep the program/department informed and aligned to its priorities. The position is accountable for providing confidential administrative and secretarial support for a program/department, following administrative policies and procedures and organizes the day-to-day administrative operations to ensure accurate and timely delivery of administrative services. Coordinates the flow of information, maintains the integrity and confidentiality of all information which flows through, communicates internally and externally to respond to inquires and clarify details, coordinates appointments and meetings, attends and records management meetings, arranges travel and accommodation, coordinates meeting logistics, submits HR and Finance information, and maintains office equipment and supplies. Designs, creates and maintains correspondence, documents, presentations, orientation packages, and spreadsheets (including data entry) for authorization by the management team; processes confidential and sensitive documents. The Program Assistant supports leadership in setting a positive, collaborative, efficient tone for the program/department.

Duties/Accountabilities

Responds to verbal and written communication and liaises internally and externally to respond to, share information, clarify details, and ensure follow-up by relevant personnel on emergent issues. Discusses inquiries for information with a variety of internal and external contacts in order to obtain and disclose information. Effectively triages visitors, telephone calls, correspondence and incoming materials by screening and prioritizing for immediate attention, distributing as appropriate, taking and relaying messages, and directing visitors.
Prepares and updates various documents such as reports, correspondence, presentation materials, spreadsheets, and website materials in an accurate and timely manner including material that is confidential or sensitive in nature. Utilizes a variety of software applications to ensure professional standards are maintained, relevant and current data is used and end product is appropriately and professionally formatted. Enters and collects data, and compiles relevant statistical information and reports.
Maintains a consistently updated and accurate meeting schedule for the program/department as required. Coordinates meetings ensuring well-defined and timely agendas, identification of and notification to interested parties, compilation of background information and supporting materials and preparation of packages/summary documents and meeting facilitation. Coordinates administrative meeting logistics and makes catering, travel and accommodation arrangements. Attends and acts as a recorder for confidential meetings such as management meetings and follows-up on action items and in-services as required.
Authorizes expense reimbursements and invoices up to a pre-determined limit, and utilizes an expenditure tracking system to ensure expenditures and invoices are authorized and processed in a timely and accurate manner. Completes purchase requisitions/online purchasing and forwards for processing, and ensures invoices are authorized for payment and submitted for payment. . Ensures appropriate supplies and support materials are available and equipment is in working order. Coordinates and standardizes the implementation of technology (new and existing) within the program.
Completes and submits eForms for designated Leaders; processes timekeeping for assigned staff; and liaises with Finance, Payroll and Human Resources as necessary.
Initiates follow-up processes with staff and others. Resolves day-to-day problems as required, evaluates operating procedures, and advises management as necessary. Provides assistance on projects by collecting data requiring the evaluation and determination of available sources. Actively participates in team meetings and provides input to new policies, processes, quality improvement activities, and the development of strategies.

Qualifications

A level of education, training and experience equivalent to Grade 12 plus graduation from a formal secretarial program plus three (3) years recent related experience.

Demonstrated ability to work both independently and collaboratively, resolve administrative issues/problems, prioritize workload, and to be flexible to meet and adapt to changes in organizational priorities. Demonstrated ability to use Microsoft Office applications, including word processing, spreadsheet and presentation software, at an intermediate level. Demonstrated organizational skills and ability to prioritize workload and work under time pressures to meet deadlines. Demonstrated ability to communicate effectively both verbally and in writing, including the ability to respond professionally, courteously, and in a clear manner. Demonstrated interpersonal and time management skills. Demonstrated ability to record and transcribe minutes of meetings. Ability to type 60 words per minute.

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More about this job

Responsibilities

Provides confidential administrative and secretarial support to program leadership, including managing communications, schedules, meetings, documents, records, and office operations. Coordinates purchasing, expenses, travel, timekeeping, supplies, and follow-up on operational issues and action items.

Requirements

Requires Grade 12, graduation from a formal secretarial program, and three years of recent related experience. Candidates must demonstrate intermediate Microsoft Office skills, strong organization and communication, meeting minute-taking ability, adaptability, and the ability to type 60 words per minute.

Skills

Administrative Support
Secretarial Support
Communication
Meeting Coordination
Minute Taking
Document Preparation
Data Entry
Microsoft Office
Records Management
Confidential Information Handling
Scheduling
Travel Coordination
Expense Tracking
Timekeeping
Prioritization
Time Management

Visa sponsorship

Not detected in the job text

Keywords

Program Administration
Confidential Administrative Support
Secretarial Program
Microsoft Office
Word Processing
Spreadsheets
Presentation Software
Data Entry
Statistical Reporting
Meeting Coordination
Meeting Minutes
Records Management
Correspondence
Document Preparation
Expense Reimbursements
Invoices
Purchase Requisitions
Expenditure Tracking
Timekeeping
Human Resources
Payroll
Finance
Travel Arrangements
Office Supplies
Quality Improvement
Healthcare

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