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Added 3 mins ago
Assessment Officer
Municipal and Northern Relations
Brandon, MB
Proficient with Microsoft Office (Word, Excel, Outlook) or equivalent software.
Added 4 mins ago
Assessment Officer
Municipal and Northern Relations
Souris, MB
Proficient with Microsoft Office (Word, Excel, Outlook) or equivalent software.
Added 4 mins ago
Assessment Officer
Municipal and Northern Relations
Portage la Prairie, MB
Proficient with Microsoft Office (Word, Excel, Outlook) or equivalent software.
Added 9 mins ago
BR
Concierge
BGO Real Estate
ON · Mississauga, ON
- Full-time
Added 9 mins ago
CH
Care Access Representative - Hamilton
CBI Home Health
Hamilton, ON
- Full-time
Technical Skills: Proficiency in Microsoft Office Suite and experience with scheduling software (e.g., AlayaCare). Keyboarding speed of 35-45 words per minutes required.
Added 9 mins ago
UH
Communications Operator, UHN Connect
University Health Network
Toronto, ON
- Full-time
Added 9 mins ago
IG
Sales Support & Communications Coordinator
Informa Group Plc.
Toronto, ON
- Full-time
Technical Proficiency: Experience with CRM systems (e.g., Salesforce), Microsoft Office, and website content management.
Added 9 mins ago
EG
Senior Civil Designer, Land Development
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Markham, ON
- $85,000 to $115,000 CAD / year
- Full-time
Producing design spreadsheets using Microsoft Excel;
Added 9 mins ago
RJ
Branch Administrator
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Toronto, ON
- Full-time
Proficient in Microsoft Office with a willingness and ability to learn new applications;
Added 9 mins ago
FC
Financial Transaction Coordinator
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- Full-time
Strong high-volume data entry skills and proficiency in Microsoft Office Suite, especially Excel.
Added 9 mins ago
FC
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- Full-time
Strong knowledge of Microsoft Office applications, including Excel, Word, Outlook, and PowerPoint.
Added 19 mins ago
Finance & Personnel Unit Lead
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Hinton, AB
Proficiency in Microsoft Office Suite, such as Excel, Outlook, PowerPoint, Teams, and Word, including the ability to design and deliver financial spreadsheets and other spreadsheets for…
Added 21 mins ago
CO
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Added 21 mins ago
O
Senior Project Manager
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Added 21 mins ago
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Info Sec specialist- CISA,GRC
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Added 21 mins ago
G
Operations Manager
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- Full-time
Proficient in Microsoft Word, Excel, PowerPoint, Outlook and Teams;
Added 21 mins ago
MG
Global Entity Services Specialist / Spécialiste, Services aux entités mondiales
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Working knowledge of Microsoft Word, Excel and Outlook; and
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Added 21 mins ago
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Added 21 mins ago
EI
Senior Civil Designer, Land Development
Egis in Canada
Markham, ON
- $85,000 to $115,000 CAD / year
- Full-time
Producing design spreadsheets using Microsoft Excel;
Added 21 mins ago
GO
Clerk
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Dauphin, MB
- Full-time
Experience using Microsoft Office applications, including Word, Excel, Outlook
Added 21 mins ago
BL
Law Clerk - Litigation
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Ottawa, ON
- $65,000 to $95,000 CAD / year
- Full-time
Added 21 mins ago
C
.NET Cloud Native API Developer
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Vancouver, BC
- Full-time
…the retail banking space, we are seeking a talented .NET API Developer to join us. As a cloud native developer, you'll need to be familiar with the principles and benefits of cloud native…
Added 21 mins ago
MA
Associate, Asset Management & Investments
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Toronto, ON · Greater Toronto Area, Canada
- Full-time
Advanced proficiency in Microsoft Excel, including complex financial modeling and scenario analysis.
Added 21 mins ago
MN
Human Resources Administrator
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- Full-time
Proficiency with Microsoft Office, including Outlook, Excel, Word, and PowerPoint; comfort learning HR, travel, purchasing, and expense systems.

Provincial Health Services Authority

Program Assistant, Program/Department Std

Port Coquitlam, BC, Canada

Full-time

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Job details

Job type: Full-time
Apply by: Nov 7, 2026
Posting language: English
Posted: Oct 8, 2026

Original job description

Job Summary

In accordance with the Mission, Vision and Values, and strategic directions of PHSA, safety, including both patient and employee safety, is a priority and a responsibility shared by everyone at PHSA. As such, the requirement to continuously improve quality and safety is inherent in all aspects of this position.

The Program Assistant reports to a Director and serves as a vital linkage and communication source to keep the program/department informed and aligned to its priorities. The position is accountable for providing confidential administrative and secretarial support for a program/department, following administrative policies and procedures and organizes the day-to-day administrative operations to ensure accurate and timely delivery of administrative services. Coordinates the flow of information, maintains the integrity and confidentiality of all information which flows through, communicates internally and externally to respond to inquires and clarify details, coordinates appointments and meetings, attends and records management meetings, arranges travel and accommodation, coordinates meeting logistics, submits HR and Finance information, and maintains office equipment and supplies. Designs, creates and maintains correspondence, documents, presentations, orientation packages, and spreadsheets (including data entry) for authorization by the management team; processes confidential and sensitive documents. The Program Assistant supports leadership in setting a positive, collaborative, efficient tone for the program/department.

Duties/Accountabilities

Responds to verbal and written communication and liaises internally and externally to respond to, share information, clarify details, and ensure follow-up by relevant personnel on emergent issues. Discusses inquiries for information with a variety of internal and external contacts in order to obtain and disclose information. Effectively triages visitors, telephone calls, correspondence and incoming materials by screening and prioritizing for immediate attention, distributing as appropriate, taking and relaying messages, and directing visitors.
Prepares and updates various documents such as reports, correspondence, presentation materials, spreadsheets, and website materials in an accurate and timely manner including material that is confidential or sensitive in nature. Utilizes a variety of software applications to ensure professional standards are maintained, relevant and current data is used and end product is appropriately and professionally formatted. Enters and collects data, and compiles relevant statistical information and reports.
Maintains a consistently updated and accurate meeting schedule for the program/department as required. Coordinates meetings ensuring well-defined and timely agendas, identification of and notification to interested parties, compilation of background information and supporting materials and preparation of packages/summary documents and meeting facilitation. Coordinates administrative meeting logistics and makes catering, travel and accommodation arrangements. Attends and acts as a recorder for confidential meetings such as management meetings and follows-up on action items and in-services as required.
Authorizes expense reimbursements and invoices up to a pre-determined limit, and utilizes an expenditure tracking system to ensure expenditures and invoices are authorized and processed in a timely and accurate manner. Completes purchase requisitions/online purchasing and forwards for processing, and ensures invoices are authorized for payment and submitted for payment. . Ensures appropriate supplies and support materials are available and equipment is in working order. Coordinates and standardizes the implementation of technology (new and existing) within the program.
Completes and submits eForms for designated Leaders; processes timekeeping for assigned staff; and liaises with Finance, Payroll and Human Resources as necessary.
Initiates follow-up processes with staff and others. Resolves day-to-day problems as required, evaluates operating procedures, and advises management as necessary. Provides assistance on projects by collecting data requiring the evaluation and determination of available sources. Actively participates in team meetings and provides input to new policies, processes, quality improvement activities, and the development of strategies.

Qualifications

A level of education, training and experience equivalent to Grade 12 plus graduation from a formal secretarial program plus three (3) years recent related experience.

Demonstrated ability to work both independently and collaboratively, resolve administrative issues/problems, prioritize workload, and to be flexible to meet and adapt to changes in organizational priorities. Demonstrated ability to use Microsoft Office applications, including word processing, spreadsheet and presentation software, at an intermediate level. Demonstrated organizational skills and ability to prioritize workload and work under time pressures to meet deadlines. Demonstrated ability to communicate effectively both verbally and in writing, including the ability to respond professionally, courteously, and in a clear manner. Demonstrated interpersonal and time management skills. Demonstrated ability to record and transcribe minutes of meetings. Ability to type 60 words per minute.

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More about this job

Responsibilities

Provides confidential administrative and secretarial support to program leadership, including managing communications, schedules, meetings, documents, records, and office operations. Coordinates purchasing, expenses, travel, timekeeping, supplies, and follow-up on operational issues and action items.

Requirements

Requires Grade 12, graduation from a formal secretarial program, and three years of recent related experience. Candidates must demonstrate intermediate Microsoft Office skills, strong organization and communication, meeting minute-taking ability, adaptability, and the ability to type 60 words per minute.

Skills

Administrative Support
Secretarial Support
Communication
Meeting Coordination
Minute Taking
Document Preparation
Data Entry
Microsoft Office
Records Management
Confidential Information Handling
Scheduling
Travel Coordination
Expense Tracking
Timekeeping
Prioritization
Time Management

Visa sponsorship

Not detected in the job text

Keywords

Program Administration
Confidential Administrative Support
Secretarial Program
Microsoft Office
Word Processing
Spreadsheets
Presentation Software
Data Entry
Statistical Reporting
Meeting Coordination
Meeting Minutes
Records Management
Correspondence
Document Preparation
Expense Reimbursements
Invoices
Purchase Requisitions
Expenditure Tracking
Timekeeping
Human Resources
Payroll
Finance
Travel Arrangements
Office Supplies
Quality Improvement
Healthcare

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