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Added 12 mins ago
HS
Overnight Awake Support Worker Regular PT
Hopewell Support Services
Guelph, ON
- Part-time
Employee Assistant Program coverage for all employees.
Added 1 hour ago
HB
Director of Finance | Hotel PUR, Quebec, A Tribute Portfolio Hotel
Horseshoe Bay Resort
Quebec, QC
- Full-time
Establish and continually audit all internal financial controls including purchasing, cash handling, disbursements, credit extension, inventories, hotel assets, master keys, payroll, and…
Added 1 hour ago
UO
Operations & Faculty Coordinator
University of British Columbia
Kelowna, BC · UBCO | Engineering, Management and Education Building (EME)
- $4,981 to $5,713 CAD / month
- Full-time
BCGEU OK Salaried - Support Services Assistant IV
Added 2 hours ago
WP
Part-time Property Services Assistant
WestUrban Properties Management
Duncan, BC
- Part-time
We are currently accepting applications for a part-time Property Services Assistant to join our Property Management team in Duncan, BC. Flexibility to work Sundays and long weekends when…
Added 5 hours ago
PS
Inventory & Logistics Assistant
Porcea Stone
Bolton, ON
- Full-time
We are looking for a reliable and detail-oriented Inventory & Logistics Assistant to support our day-to-day purchasing, inventory, receiving, and shipment coordination activities.
Added 6 hours ago
PH
Program Assistant, Program/Department Std
Provincial Health Services Authority
Port Coquitlam, BC
- Full-time
The Program Assistant reports to a Director and serves as a vital linkage and communication source to keep the program/department informed and aligned to its priorities. The position is…
Added 11 hours ago
S
Anesthesia Assistant, Anaesthesia Tech Services - BC Women’s Hospital & Health Centre
Sanya’k̓ula
Vancouver, BC
- Full-time
Anesthesia Assistant, Anaesthesia Tech Services
Added 13 hours ago
US
Administrative Assistant
UPS Supply Chain Solutions
Mirabel, QC · CA - MIRABEL AIR SORT (PQMIR)
- Part-time
Employee Discounts: All UPS employees have the chance to take advantage in employee discounts when purchasing UPS merchandise and other brands;
Added 14 hours ago
OC
Hub Administrative Assistant
Ontario Clean Water Agency
Angus, ON · OCWA- Angus WWT
- Full-time
…maintaining databases/filing systems, coordinating information, purchasing/accounts payable, following up with suppliers, correcting discrepancies, accounts receivable,…
Added 18 hours ago
GT
Administrative Assistant – Bathurst
Guardian Tanks
Saint-Quentin, NB
- Full-time
Reporting to the Plant Manager, the Administrative Assistant provides versatile administrative support to the Bathurst operations. This person serves as the main on-site administrative…
Added 18 hours ago
BA
PARTS MANAGER
Birchwood Automotive Group
Steinbach, MB
- Full-time
…proper allocation of dealership resources, parts inventories and purchasing, staff management, pricing, and advertising. This position will prepare and administer the annual parts operating…
Added 18 hours ago
A-
Purchasing Assistant
AMS - Automated Manufacturing Systems
Brampton, ON
- Contract
Role Description The Purchasing Assistant is a contract, on-site role based in Brampton, ON. This position supports day-to-day purchasing activities by preparing and processing purchase…
Added 19 hours ago
S
Anesthesia Assistant BCWH
Sanya’k̓ula
Vancouver, BC
- Full-time
…Respiratory Therapy Professional Practice Leader; the Anesthesia Assistant performs clinical and technical duties related to anesthesia assistance such as testing, preparing and maintaining…
Added 21 hours ago
OF
Retail Sales Advisor - Bolton
Oak Furnitureland
Bolton, ON
- £45,000 to £50,000 GBP / year
- Full-time
Follow the Retail Sales Model to make recommendations based on customer needs, supporting the right purchasing decisions to be made.
Added 22 hours ago
E
Assistant Director of Care (ADOC), Full time - York
Extendicare
Sudbury, ON · LTC - York (York St.)
- Full-time
Reporting to the Director of Care, the Assistant Director of care (ADOC) is a highly skilled
Added 23 hours ago
Support Services Worker - Regular Part Time
Hopewell Support Services
Guelph, ON
Employee Assistant Program coverage for all employees.
Added 23 hours ago
AW
Supply Chain Coordinator
Atlas Workwear
Oakville, ON
- Full-time
We are looking for an organized and proactive Production & Inventory Assistant to support our Production Manager with inventory monitoring, purchasing, and day-to-day production…
Added 1 day ago
TP
Assistant II - Operation
TOPPAN Packaging Americas
Terrebonne, QC
- Full-time
Added 1 day ago
FB
Assistant Service Manager
Farm Boy Inc.
Richmond Hill, ON
- $21.5 CAD / hour
- Full-time
Support office and administrative functions, including safe management, cash handling, scheduling, purchasing orders, and payroll processes.
Added 1 day ago
Administrative Assistant, Indigenous Health and Wellness
University of Saskatchewan
Saskatoon, SK
Prepares, reviews and submits travel authorization requests as well as travel and expense claims and purchasing card statement reconciliations.
Added 1 day ago
FB
Assistant Service Manager
Farm Boy Inc.
Richmond Hill, ON
- From $21.5 CAD / hour
- Full-time
Support office and administrative functions, including safe management, cash handling, scheduling, purchasing orders, and payroll processes.
Added 1 day ago
HR
Assistant Buyer, Jewellery
Holt Renfrew
Toronto, ON
- Full-time
Sound knowledge of purchasing principles and practices / Retail Math
Added 1 day ago
D
Administration and Commissary Coordinator - Remote Camp
Dexterra
Edmonton, AB
- Up to $23 CAD / hour
- Full-time
The Administrative Assistant is the on-site hub for documentation, scheduling, commissary operations, and communications, ensuring that camp operations run smoothly. This role supports the…
Added 1 day ago
HR
Assistant Buyer, Jewellery
Holt Renfrew
Toronto, ON
- Full-time
Sound knowledge of purchasing principles and practices / Retail Math
Added 1 day ago
HR
Assistant Buyer
Holt Renfrew
Toronto, ON
- Full-time
Sound knowledge of purchasing principles and practices / Retail Math

Provincial Health Services Authority

Program Assistant, Program/Department Std

Port Coquitlam, BC, Canada

Full-time

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Job details

Job type: Full-time
Apply by: Nov 7, 2026
Posting language: English
Posted: Oct 8, 2026

Original job description

Job Summary

In accordance with the Mission, Vision and Values, and strategic directions of PHSA, safety, including both patient and employee safety, is a priority and a responsibility shared by everyone at PHSA. As such, the requirement to continuously improve quality and safety is inherent in all aspects of this position.

The Program Assistant reports to a Director and serves as a vital linkage and communication source to keep the program/department informed and aligned to its priorities. The position is accountable for providing confidential administrative and secretarial support for a program/department, following administrative policies and procedures and organizes the day-to-day administrative operations to ensure accurate and timely delivery of administrative services. Coordinates the flow of information, maintains the integrity and confidentiality of all information which flows through, communicates internally and externally to respond to inquires and clarify details, coordinates appointments and meetings, attends and records management meetings, arranges travel and accommodation, coordinates meeting logistics, submits HR and Finance information, and maintains office equipment and supplies. Designs, creates and maintains correspondence, documents, presentations, orientation packages, and spreadsheets (including data entry) for authorization by the management team; processes confidential and sensitive documents. The Program Assistant supports leadership in setting a positive, collaborative, efficient tone for the program/department.

Duties/Accountabilities

Responds to verbal and written communication and liaises internally and externally to respond to, share information, clarify details, and ensure follow-up by relevant personnel on emergent issues. Discusses inquiries for information with a variety of internal and external contacts in order to obtain and disclose information. Effectively triages visitors, telephone calls, correspondence and incoming materials by screening and prioritizing for immediate attention, distributing as appropriate, taking and relaying messages, and directing visitors.
Prepares and updates various documents such as reports, correspondence, presentation materials, spreadsheets, and website materials in an accurate and timely manner including material that is confidential or sensitive in nature. Utilizes a variety of software applications to ensure professional standards are maintained, relevant and current data is used and end product is appropriately and professionally formatted. Enters and collects data, and compiles relevant statistical information and reports.
Maintains a consistently updated and accurate meeting schedule for the program/department as required. Coordinates meetings ensuring well-defined and timely agendas, identification of and notification to interested parties, compilation of background information and supporting materials and preparation of packages/summary documents and meeting facilitation. Coordinates administrative meeting logistics and makes catering, travel and accommodation arrangements. Attends and acts as a recorder for confidential meetings such as management meetings and follows-up on action items and in-services as required.
Authorizes expense reimbursements and invoices up to a pre-determined limit, and utilizes an expenditure tracking system to ensure expenditures and invoices are authorized and processed in a timely and accurate manner. Completes purchase requisitions/online purchasing and forwards for processing, and ensures invoices are authorized for payment and submitted for payment. . Ensures appropriate supplies and support materials are available and equipment is in working order. Coordinates and standardizes the implementation of technology (new and existing) within the program.
Completes and submits eForms for designated Leaders; processes timekeeping for assigned staff; and liaises with Finance, Payroll and Human Resources as necessary.
Initiates follow-up processes with staff and others. Resolves day-to-day problems as required, evaluates operating procedures, and advises management as necessary. Provides assistance on projects by collecting data requiring the evaluation and determination of available sources. Actively participates in team meetings and provides input to new policies, processes, quality improvement activities, and the development of strategies.

Qualifications

A level of education, training and experience equivalent to Grade 12 plus graduation from a formal secretarial program plus three (3) years recent related experience.

Demonstrated ability to work both independently and collaboratively, resolve administrative issues/problems, prioritize workload, and to be flexible to meet and adapt to changes in organizational priorities. Demonstrated ability to use Microsoft Office applications, including word processing, spreadsheet and presentation software, at an intermediate level. Demonstrated organizational skills and ability to prioritize workload and work under time pressures to meet deadlines. Demonstrated ability to communicate effectively both verbally and in writing, including the ability to respond professionally, courteously, and in a clear manner. Demonstrated interpersonal and time management skills. Demonstrated ability to record and transcribe minutes of meetings. Ability to type 60 words per minute.

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More about this job

Responsibilities

Provides confidential administrative and secretarial support to program leadership, including managing communications, schedules, meetings, documents, records, and office operations. Coordinates purchasing, expenses, travel, timekeeping, supplies, and follow-up on operational issues and action items.

Requirements

Requires Grade 12, graduation from a formal secretarial program, and three years of recent related experience. Candidates must demonstrate intermediate Microsoft Office skills, strong organization and communication, meeting minute-taking ability, adaptability, and the ability to type 60 words per minute.

Skills

Administrative Support
Secretarial Support
Communication
Meeting Coordination
Minute Taking
Document Preparation
Data Entry
Microsoft Office
Records Management
Confidential Information Handling
Scheduling
Travel Coordination
Expense Tracking
Timekeeping
Prioritization
Time Management

Visa sponsorship

Not detected in the job text

Keywords

Program Administration
Confidential Administrative Support
Secretarial Program
Microsoft Office
Word Processing
Spreadsheets
Presentation Software
Data Entry
Statistical Reporting
Meeting Coordination
Meeting Minutes
Records Management
Correspondence
Document Preparation
Expense Reimbursements
Invoices
Purchase Requisitions
Expenditure Tracking
Timekeeping
Human Resources
Payroll
Finance
Travel Arrangements
Office Supplies
Quality Improvement
Healthcare

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