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Added 3 mins ago
SQ
Director, Domain Enterprise Architect, RPA and Intelligent Automation
Sunlife Québec
Montreal, QC
- Full-time
Reporting to the Assistant Vice President, Enterprise Architecture, Core Platforms, the Director, Domain Enterprise Architect, RPA and Intelligent Automation leads the architecture for Sun…
Added 18 mins ago
GN
Housekeeping Attendant
Groupe Nordik
Chelsea, QC
- Full-time
Under the responsibility of the Assistant Director of Operations - Housekeeping, the Housekeeping Attendant performs various tasks related to the general cleanliness of buildings and…
Added 18 mins ago
SM
Unit Assistant, Emergency
Stevenson Memorial Hospital
Alliston, ON
- Internship
The Unit Assistant ensures clear concise communication and facilitates the flow of information with other facilities, the health care team, visitors, family members and patients. As part of…
Added 48 mins ago
Clinical Research Coordinator
University of Saskatchewan
Saskatoon, SK
Nature of Work: The CRC/CRN reports to the Director of Research and is accountable to the PI. The position is responsible for coordinating clinical studies within the PIs research program.…
Added 1 hour ago
S
Program Assistant, Program/Department Std
Sanya’k̓ula
Vancouver, BC
- Full-time
The Program Assistant reports to a Director and serves as a vital linkage and communication source to keep the program/department informed and aligned to its priorities. The position is…
Added 1 hour ago
Assistant Director, Accessibility Services
University of Toronto
Toronto, ON
Under the general direction of the Director of Accessibility Services, the Assistant Director is responsible for managing staff and assuming overall responsibility for human resources and…
Added 1 hour ago
R|
Research Assistant - Public Engagement
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
You will report directly to the Director (Dr. Emily McDonald), with direction also provided by the Assistant Director (Camille Gagnon).
Added 1 hour ago
R|
Research Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Complete all other relevant tasks as assigned by supervisor and/or director.
Added 2 hours ago
O
Senior Manager, Data & AI Technology
OLG
Sault Ste. Marie, ON · Toronto, ON · Foster Drive Office
- Full-time
Reporting to the Director, Data & AI Platforms and Technology, you will be empowered to:
Added 2 hours ago
M
Director, SAP Finance Transformation & Enterprise Solutions
McKesson
Mississauga, ON
- Full-time
McKesson is seeking a strategic and results-driven Director, SAP Finance Transformation & Enterprise Solutions to lead large-scale finance transformation initiatives across General Ledger,…
Added 3 hours ago
H
Office Administrative Assistant
HealthCareersInSask.ca
Saskatoon, SK
- Part-time
Department: Community Health Services Administration -Director Public Health
Added 3 hours ago
A
Behavioral Support Coordinator RPN Temp Full Time [IBC Bhvrl Spt RPN 1.00] AgeCare Ballycliffe
AgeCare
Ajax, ON · AgeCare Ballycliffe
- Full-time
The Behavioural Support Coordinator supports the Social Worker, Assistant Director of Care, Director of Care, Nurse Managers, residents, and their family members. The Behavioural Support…
Added 3 hours ago
MD
Emergency Preparedness & Response Assistant Division Director - Health Assistant Division Director
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
Working Title: Emergency Preparedness & Response Assistant Division Director
Added 3 hours ago
PR
Operations & Administrative Coordinator – Assistant to the Director of Operations
PureGard Repellents
Blockhouse, NS
- Full-time
PureGard is seeking an organized, dependable assistant to support its Director of Operations. This role takes ownership of routine administrative, purchasing, shipping coordination and…
Added 4 hours ago
SQ
Director, Enterprise Architecture Strategy, Core Platform
Sunlife Québec
Montreal, QC
- Full-time
The Director, Enterprise Architecture Strategy is the architecture strategist supporting the Assistant Vice President, Enterprise Architecture, Core Platforms.
Added 4 hours ago
SQ
Director, Domain Enterprise Architect, Technology Modernization and Cloudification
Sunlife Québec
Montreal, QC
- Full-time
Reporting to the Assistant Vice President, Enterprise Architecture, Core Platforms, the Director, Domain Enterprise Architect, Technology Modernization and Cloudification leads the…
Added 4 hours ago
Undergraduate Assistant
University of Toronto
Toronto, ON
Reporting to the Director, Administration and Finance and under the general supervision of the Manager, Undergraduate Programs and Associate Chair, Undergraduate Statistics, and in…
Added 4 hours ago
Director of Executive Client and Consulting Services
Treasury Board Secretariat
St. John's, NL
Reporting to the Assistant Deputy Minister, Human Resources, the Director of HR Advisory Services provides strategic leadership, direction, and oversight to a team of Human Resources…
Added 6 hours ago
PH
Program Assistant, Program/Department Std
Provincial Health Services Authority
Vancouver, BC
- Full-time
The Program Assistant reports to a Director and serves as a vital linkage and communication source to keep the program/department informed and aligned to its priorities. The position is…
Added 8 hours ago
AH
Administrative Support IV
Alberta Health Services
Fort McMurray, AB
- Full-time
The Administrative Assistant IV in the Director of Patient Care Office provides advanced administrative and operational support to the Director and leadership team, ensuring the efficient…
Added 9 hours ago
GO
Manager - Community Nursing
Government of Yukon
Whitehorse, YT
- Full-time
Added 11 hours ago
Manager Portfolio and Building Services
City of Vancouver
Vancouver, BC
The Manager, Portfolio & Building Services reports to the Director of Non-Market Housing Operations and assists in all aspects of managing the operations and janitorial services of the…
Added 12 hours ago
SM
Unit Assistant, Emergency
Stevenson Memorial Hospital
Alliston, ON
- Internship
The Unit Assistant ensures clear concise communication and facilitates the flow of information with other facilities, the health care team, visitors, family members and patients. As part of…
Added 13 hours ago
R|
Research Assistant - Public Engagement
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
You will report directly to the Director (Dr. Emily McDonald), with direction also provided by the Assistant Director (Camille Gagnon).
Added 13 hours ago
R|
Research Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Complete all other relevant tasks as assigned by supervisor and/or director.

Provincial Health Services Authority

Program Assistant, Program/Department Std

Vancouver, BC, Canada

Full-time

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Job details

Job type: Full-time
Apply by: Nov 27, 2026
Posting language: English
Posted: Oct 28, 2026

Original job description

Job Summary

In accordance with the Mission, Vision and Values, and strategic directions of PHSA, safety, including both patient and employee safety, is a priority and a responsibility shared by everyone at PHSA. As such, the requirement to continuously improve quality and safety is inherent in all aspects of this position.

The Program Assistant reports to a Director and serves as a vital linkage and communication source to keep the program/department informed and aligned to its priorities. The position is accountable for providing confidential administrative and secretarial support for a program/department, following administrative policies and procedures and organizes the day-to-day administrative operations to ensure accurate and timely delivery of administrative services. Coordinates the flow of information, maintains the integrity and confidentiality of all information which flows through, communicates internally and externally to respond to inquires and clarify details, coordinates appointments and meetings, attends and records management meetings, arranges travel and accommodation, coordinates meeting logistics, submits HR and Finance information, and maintains office equipment and supplies. Designs, creates and maintains correspondence, documents, presentations, orientation packages, and spreadsheets (including data entry) for authorization by the management team; processes confidential and sensitive documents. The Program Assistant supports leadership in setting a positive, collaborative, efficient tone for the program/department.

Duties/Accountabilities

Responds to verbal and written communication and liaises internally and externally to respond to, share information, clarify details, and ensure follow-up by relevant personnel on emergent issues. Discusses inquiries for information with a variety of internal and external contacts in order to obtain and disclose information. Effectively triages visitors, telephone calls, correspondence and incoming materials by screening and prioritizing for immediate attention, distributing as appropriate, taking and relaying messages, and directing visitors.
Prepares and updates various documents such as reports, correspondence, presentation materials, spreadsheets, and website materials in an accurate and timely manner including material that is confidential or sensitive in nature. Utilizes a variety of software applications to ensure professional standards are maintained, relevant and current data is used and end product is appropriately and professionally formatted. Enters and collects data, and compiles relevant statistical information and reports.
Maintains a consistently updated and accurate meeting schedule for the program/department as required. Coordinates meetings ensuring well-defined and timely agendas, identification of and notification to interested parties, compilation of background information and supporting materials and preparation of packages/summary documents and meeting facilitation. Coordinates administrative meeting logistics and makes catering, travel and accommodation arrangements. Attends and acts as a recorder for confidential meetings such as management meetings and follows-up on action items and in-services as required.
Authorizes expense reimbursements and invoices up to a pre-determined limit, and utilizes an expenditure tracking system to ensure expenditures and invoices are authorized and processed in a timely and accurate manner. Completes purchase requisitions/online purchasing and forwards for processing, and ensures invoices are authorized for payment and submitted for payment. . Ensures appropriate supplies and support materials are available and equipment is in working order. Coordinates and standardizes the implementation of technology (new and existing) within the program.
Completes and submits eForms for designated Leaders; processes timekeeping for assigned staff; and liaises with Finance, Payroll and Human Resources as necessary.
Initiates follow-up processes with staff and others. Resolves day-to-day problems as required, evaluates operating procedures, and advises management as necessary. Provides assistance on projects by collecting data requiring the evaluation and determination of available sources. Actively participates in team meetings and provides input to new policies, processes, quality improvement activities, and the development of strategies.

Qualifications

A level of education, training and experience equivalent to Grade 12 plus graduation from a formal secretarial program plus three (3) years recent related experience.

Demonstrated ability to work both independently and collaboratively, resolve administrative issues/problems, prioritize workload, and to be flexible to meet and adapt to changes in organizational priorities. Demonstrated ability to use Microsoft Office applications, including word processing, spreadsheet and presentation software, at an intermediate level. Demonstrated organizational skills and ability to prioritize workload and work under time pressures to meet deadlines. Demonstrated ability to communicate effectively both verbally and in writing, including the ability to respond professionally, courteously, and in a clear manner. Demonstrated interpersonal and time management skills. Demonstrated ability to record and transcribe minutes of meetings. Ability to type 60 words per minute.

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More about this job

Responsibilities

Provides confidential administrative and secretarial support to program leadership, including managing communications, schedules, meetings, documents, and office operations. Coordinates purchasing, expenses, travel, timekeeping, supplies, and follow-up on administrative issues and projects.

Requirements

Requires Grade 12, graduation from a formal secretarial program, and three years of recent related experience. Candidates must demonstrate intermediate Microsoft Office skills, strong organization and communication, the ability to work independently and collaboratively, meeting minute-taking ability, and typing speed of 60 words per minute.

Skills

Administrative Support
Secretarial Support
Communication
Meeting Coordination
Minute Taking
Document Preparation
Data Entry
Microsoft Office
Scheduling
Travel Coordination
Expense Tracking
Timekeeping
Confidential Information Handling
Prioritization
Interpersonal Skills
Time Management

Visa sponsorship

Not detected in the job text

Keywords

Program Administration
Confidential Administrative Support
Secretarial Program
Microsoft Office
Word Processing
Spreadsheets
Presentation Software
Data Entry
Statistical Reporting
Meeting Coordination
Meeting Minutes
Agenda Preparation
Document Preparation
Correspondence
Scheduling
Travel Arrangements
Accommodation Arrangements
Expense Reimbursements
Invoice Processing
Purchase Requisitions
Expenditure Tracking
Timekeeping
Human Resources
Payroll
Finance
Office Equipment
Supply Management
Quality Improvement
Project Support
Information Management

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