Jobs in Canada

25+ jobs

Email me new jobs Save this search

Added 15 mins ago
S
Retail Assistant Store Manager
Skechers
Ottawa, ON
- Part-time
The Assistant Store Manager position is critical to our success, providing support to the Management Team in all areas of operations management and team leadership. You’ll drive the store’s…
Added 22 mins ago
Director of Executive Client and Consulting Services
Treasury Board Secretariat
St. John's, NL
Reporting to the Assistant Deputy Minister, Human Resources, the Director of HR Advisory Services provides strategic leadership, direction, and oversight to a team of Human Resources…
Added 30 mins ago
UO
SCFP-CUPE - Winter 2027 - TA - CRM1301 C00
University of Ottawa
Ottawa, ON · Social Sciences Building
- Part-time
Teaching Assistant/Demonstrator/Lab Monitor (CUPE)
Added 30 mins ago
UO
SCFP-CUPE - Winter 2027 - TA - CRM1701 B00
University of Ottawa
Ottawa, ON · Social Sciences Building
- Part-time
Teaching Assistant/Demonstrator/Lab Monitor (CUPE)
Added 30 mins ago
UO
SCFP-CUPE - Winter 2027 - TA - CRM1300 E00
University of Ottawa
Ottawa, ON · Social Sciences Building
- Part-time
Teaching Assistant/Demonstrator/Lab Monitor (CUPE)
Added 30 mins ago
AV
Front Office Administrative Assistant
Annapolis Valley First Nation
Cambridge, NS
- Full-time
Jijiktukwej L’nue’kati is seeking a friendly, dependable, and highly organized individual to join our team as a Front Office Administrative Assistant.
Added 45 mins ago
NS
Environmental Services Worker - Environmental Services
Nova Scotia Health Authority
Victoria Vale, NS
- Internship
Reporting to the Assistant Manager - Facility Support Services, the Environmental Service Worker maintains a clean, safe, and functional environment for patients, families, staff and…
Added 45 mins ago
NS
Environmental Services Worker - Environmental Services
Nova Scotia Health Authority
Victoria Vale, NS
- Internship
Reporting to the Assistant Manager - Facility Support Services, the Environmental Service Worker maintains a clean, safe, and functional environment for patients, families, staff and…
Added 45 mins ago
CT
Assistant Manager, Operations, Queenston Road
Canadian Tire Corporation
Stoney Creek, NB · Hamilton, ON
- Full-time
Proven ability to coach, mentor and develop department team and store team, through setting expectations, communication, coaching, feedback, and ongoing support.
Added 45 mins ago
ON
Constituency Assistant (Internal Applicants Only)
Ontario NDP Caucus
Niagara Falls, ON
- Full-time
Department/Location: MPP Wayne Gates, Niagara Falls (Constituency Office)
Added 59 mins ago
GW
IP Assistant -Level II
Gowling WLG
Ottawa, ON
- $50,000 to $60,000 CAD / year
- Full-time
We are currently recruiting for an Intellectual Property Assistant - Patents. In this role, you will work within a team environment, providing administrative support to the patent lawyers…
Added 1 hour ago
SG
TVNH Internal - Assistant Cook Full Time - Temporary
S&R Group of Companies
Sarnia, ON
- Full-time
Added 1 hour ago
UO
Assistant Professor English Composition, Tenure-Track, UC Clermont College
University of Cincinnati
Clermont, QC
- Part-time
University of Cincinnati Clermont College invites applications beginning October 2026, for Assistant Professor of English Composition, Tenure-Track. UC Clermont is an open-admissions,…
Added 1 hour ago
PH
Pediatric Emergency Physician(s), Division of Pediatric Emergency Medicine - BC Children's Hospital & UBC
Provincial Health Services Authority
Vancouver, BC
- Part-time
…Physicians that provides clinical service to the Emergency Department of BCCH, and is dedicated to excellence in clinical care, research and education. A fully equipped state-of-the-art…
Added 1 hour ago
PH
Program Assistant, Program/Department Std
Provincial Health Services Authority
Vancouver, BC
- Full-time
The Program Assistant reports to a Director and serves as a vital linkage and communication source to keep the program/department informed and aligned to its priorities. The position is…
Added 2 hours ago
Environmental Services Worker - Environmental Services
Nova Scotia Health and IWK Health
Middleton, NS
Reporting to the Assistant Manager - Facility Support Services, the Environmental Service Worker maintains a clean, safe, and functional environment for patients, families, staff and…
Added 2 hours ago
Environmental Services Worker - Environmental Services
Nova Scotia Health and IWK Health
Middleton, NS
Reporting to the Assistant Manager - Facility Support Services, the Environmental Service Worker maintains a clean, safe, and functional environment for patients, families, staff and…
Added 3 hours ago
UO
Sessional Lecturer - MGM465 Occupational Health & Safety (W27)
University of Toronto - Woodsworth College
Toronto, ON · Greater Toronto Area, Canada
- Full-time
The Department of Management has the following Sessional Lecturer position available for the Winter 2027 academic term and invites applications from suitably qualified candidates. No late…
Added 4 hours ago
AH
Manager - Acute Care/Emergency
Alberta Health Services
Rocky Mountain House, AB
- Full-time
…to assist in the management of its Acute Care and Emergency department. In this key leadership role you will be responsible for direction, team leadership, and organization over the…
Added 4 hours ago
AH
Administrative Support III
Alberta Health Services
Wabasca, AB
- Part-time
…support complex procedures, practices and initiatives within a department or…
Added 4 hours ago
AH
Occupational Therapist I
Alberta Health Services
Calgary, AB · Greater Calgary Metropolitan Area
- Temporary
…service to all patients and families at SHC. The Allied Health department at South Health Campus provides services to in-patient units and out-patient service areas. Under general…
Added 4 hours ago
AH
Administrative Support III
Alberta Health Services
Calgary, AB · Greater Calgary Metropolitan Area
- Part-time
…support complex procedures, practices and initiatives within a department or…
Added 4 hours ago
GE
Hospitality F&B Assistant Manager
Grey Eagle Resort & Casino
Calgary, AB
- Full-time
Develop, implement or modify (existing) department standards, policies and procedures where required
Added 4 hours ago
AH
Therapy Assistant
Alberta Health Services
Grande Prairie, AB
- Temporary
…team, In-patient Rehabilitation, Surgery and Medicine. Our department is focused on the trained therapy assistant functioning at full scope, and with continuous development. We would love…
Added 4 hours ago
AH
Occupational Therapist I/Physiotherapist - Hand Therapy
Alberta Health Services
AB · Greater Edmonton Metropolitan Area
- Temporary
…OFFER: At the Royal Alexandra Hospital, our Rehabilitation Department is committed to clinical excellence through ongoing education, mentorship, and the application of evidence-based…

Provincial Health Services Authority

Program Assistant, Program/Department Std

Vancouver, BC, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 27, 2026
Posting language: English
Posted: Oct 28, 2026

Original job description

Job Summary

In accordance with the Mission, Vision and Values, and strategic directions of PHSA, safety, including both patient and employee safety, is a priority and a responsibility shared by everyone at PHSA. As such, the requirement to continuously improve quality and safety is inherent in all aspects of this position.

The Program Assistant reports to a Director and serves as a vital linkage and communication source to keep the program/department informed and aligned to its priorities. The position is accountable for providing confidential administrative and secretarial support for a program/department, following administrative policies and procedures and organizes the day-to-day administrative operations to ensure accurate and timely delivery of administrative services. Coordinates the flow of information, maintains the integrity and confidentiality of all information which flows through, communicates internally and externally to respond to inquires and clarify details, coordinates appointments and meetings, attends and records management meetings, arranges travel and accommodation, coordinates meeting logistics, submits HR and Finance information, and maintains office equipment and supplies. Designs, creates and maintains correspondence, documents, presentations, orientation packages, and spreadsheets (including data entry) for authorization by the management team; processes confidential and sensitive documents. The Program Assistant supports leadership in setting a positive, collaborative, efficient tone for the program/department.

Duties/Accountabilities

Responds to verbal and written communication and liaises internally and externally to respond to, share information, clarify details, and ensure follow-up by relevant personnel on emergent issues. Discusses inquiries for information with a variety of internal and external contacts in order to obtain and disclose information. Effectively triages visitors, telephone calls, correspondence and incoming materials by screening and prioritizing for immediate attention, distributing as appropriate, taking and relaying messages, and directing visitors.
Prepares and updates various documents such as reports, correspondence, presentation materials, spreadsheets, and website materials in an accurate and timely manner including material that is confidential or sensitive in nature. Utilizes a variety of software applications to ensure professional standards are maintained, relevant and current data is used and end product is appropriately and professionally formatted. Enters and collects data, and compiles relevant statistical information and reports.
Maintains a consistently updated and accurate meeting schedule for the program/department as required. Coordinates meetings ensuring well-defined and timely agendas, identification of and notification to interested parties, compilation of background information and supporting materials and preparation of packages/summary documents and meeting facilitation. Coordinates administrative meeting logistics and makes catering, travel and accommodation arrangements. Attends and acts as a recorder for confidential meetings such as management meetings and follows-up on action items and in-services as required.
Authorizes expense reimbursements and invoices up to a pre-determined limit, and utilizes an expenditure tracking system to ensure expenditures and invoices are authorized and processed in a timely and accurate manner. Completes purchase requisitions/online purchasing and forwards for processing, and ensures invoices are authorized for payment and submitted for payment. . Ensures appropriate supplies and support materials are available and equipment is in working order. Coordinates and standardizes the implementation of technology (new and existing) within the program.
Completes and submits eForms for designated Leaders; processes timekeeping for assigned staff; and liaises with Finance, Payroll and Human Resources as necessary.
Initiates follow-up processes with staff and others. Resolves day-to-day problems as required, evaluates operating procedures, and advises management as necessary. Provides assistance on projects by collecting data requiring the evaluation and determination of available sources. Actively participates in team meetings and provides input to new policies, processes, quality improvement activities, and the development of strategies.

Qualifications

A level of education, training and experience equivalent to Grade 12 plus graduation from a formal secretarial program plus three (3) years recent related experience.

Demonstrated ability to work both independently and collaboratively, resolve administrative issues/problems, prioritize workload, and to be flexible to meet and adapt to changes in organizational priorities. Demonstrated ability to use Microsoft Office applications, including word processing, spreadsheet and presentation software, at an intermediate level. Demonstrated organizational skills and ability to prioritize workload and work under time pressures to meet deadlines. Demonstrated ability to communicate effectively both verbally and in writing, including the ability to respond professionally, courteously, and in a clear manner. Demonstrated interpersonal and time management skills. Demonstrated ability to record and transcribe minutes of meetings. Ability to type 60 words per minute.

Apply About employer

More about this job

Responsibilities

Provides confidential administrative and secretarial support to program leadership, including managing communications, schedules, meetings, documents, and office operations. Coordinates purchasing, expenses, travel, timekeeping, supplies, and follow-up on administrative issues and projects.

Requirements

Requires Grade 12, graduation from a formal secretarial program, and three years of recent related experience. Candidates must demonstrate intermediate Microsoft Office skills, strong organization and communication, the ability to work independently and collaboratively, meeting minute-taking ability, and typing speed of 60 words per minute.

Skills

Administrative Support
Secretarial Support
Communication
Meeting Coordination
Minute Taking
Document Preparation
Data Entry
Microsoft Office
Scheduling
Travel Coordination
Expense Tracking
Timekeeping
Confidential Information Handling
Prioritization
Interpersonal Skills
Time Management

Visa sponsorship

Not detected in the job text

Keywords

Program Administration
Confidential Administrative Support
Secretarial Program
Microsoft Office
Word Processing
Spreadsheets
Presentation Software
Data Entry
Statistical Reporting
Meeting Coordination
Meeting Minutes
Agenda Preparation
Document Preparation
Correspondence
Scheduling
Travel Arrangements
Accommodation Arrangements
Expense Reimbursements
Invoice Processing
Purchase Requisitions
Expenditure Tracking
Timekeeping
Human Resources
Payroll
Finance
Office Equipment
Supply Management
Quality Improvement
Project Support
Information Management

Report this job