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Added 14 mins ago
BP
HR & Pay Systems Analyst
Bruce Power
Bruce Power
- Full-time
In support of achieving excellence and business results through safe, reliable operations, our Human Resources division is seeking top talent for HR and Pay Systems Analyst opportunities…
Added 14 mins ago
BV
VP, Operations & Transformation
Big Viking Games
Remote, Canada
- Full-time
- Remote
As VP, Operations & Transformation, you will lead the modernization of Big Viking Games and run the operations that power the business. You will report to the CEO, serve on the leadership…
Added 14 mins ago
E
Human Resources Business Partner (HRBP)
EPCOR
AB · Edmonton, Alberta
- Full-time
- Temporary
…Human Resources team. Reporting to the Associate Director, HR Operations, you will serve as a trusted advisor to leaders within North American Commercial Services, helping them navigate…
Added 14 mins ago
S
Ingénieur(e) Spécialiste CAD NX & NX Open
SOGECLAIR
Remote, Canada
- Full-time
- Remote
Added 14 mins ago
MD
Legislative Liaison - State Program Admin. Senior
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
Understanding of the overall structure and operations of the state government and legislative process.
Added 14 mins ago
MD
Emergency Preparedness & Response Assistant Division Director - Health Assistant Division Director
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
…incumbent also represents the division in enterprise-level operations, legislative processes, and emergency response activities, including acting as liaison to Continuity of Operations…
Added 14 mins ago
A
Facilities Associate - $23.00/hr
Article
Vancouver, BC
- $23 CAD / hour
- Full-time
…requires solving challenging, meaningful problems. As the Facility Operations Associate, you’re a Swiss Army knife who is happy to do whatever is needed for our headquarters operations.…
Added 14 mins ago
N
Graduate Program Canada - M/F
Newrest
Mississauga, ON
- Full-time
Daily presence in the field, as close as possible to operations
Added 14 mins ago
S
Ingénieur(e) Spécialiste CAD NX & NX Open
SOGECLAIR
Montreal, QC
- Full-time
Added 14 mins ago
LF
Gerant de la Boutique - Carrefour Laval
Lush Fresh Handmade Cosmetics North America
Montreal, QC
- Full-time
toutes les facettes de vos interactions avec la clientèle, le reste du personnel et les opérations :
Added 29 mins ago
Workforce Specialist
PCL Construction
Edmonton, AB
…developing skilled craft employees while partnering with HR and operations to meet evolving project and department needs. We are currently hiring a Workforce Specialist for a project-based…
Added 44 mins ago
Assistant Housekeeping Manager
Northland Properties
Castlegar, BC
Added 44 mins ago
UO
Program Coordinator
University of Alberta
Edmonton, AB
- Full-time
Reporting to the Director of the Kule Folklore Centre, the Program Coordinator will lead day-to-day office operations in support of the Kule Folklore Centre. This position provides project…
Added 44 mins ago
IH
Director of Operations
Intrepid Health
Mississauga, ON
- $115,000 to $120,000 CAD / year
- Full-time
…high-quality patient care. We are building a best-in-class operations infrastructure to support our clinics, physicians, and staff as we…
Added 44 mins ago
QM
Executive Legal Administrator (Hybrid)
Quantum Management Services Ltd.
Toronto, ON
- $35 to $40 USD / hour
- Contract
…Directors, contributing to the effective coordination of legal operations, corporate governance, and key business…
Added 44 mins ago
QM
Senior Analyst, Technology & Operations (Hybrid)
Quantum Management Services Ltd.
Toronto, ON
- $35 to $38 USD / hour
- Contract
Our client, a leading organization within the investment management industry, is seeking a Senior Analyst, Technology & Operations to support its technology-related financial and…
Added 44 mins ago
AR
Controller
Accu-staff Resource Systems Enterprises LTD
Vaughan, ON
- $100,000 to $150,000 CAD / year
- Full-time
With operations spanning Asia, Europe, and North America, our client's business offers the scale, diversity, and innovation of an international market.
Added 44 mins ago
RH
Human Resource Information System Manager
Robert Half
BC · Fraser Valley, BC
- $90,000 to $125,000 CAD / year
- Full-time
…work closely with Human Resources, IT, Payroll, Finance, and Operations to ensure systems are reliable, data is accurate, and technology supports business…
Added 44 mins ago
PW
Station Manager– Freight Forwarding
Priority Worldwide
Pointe-Claire, QC
- Full-time
Priority Worldwide is seeking an experienced Station Manager to lead the overall operations, performance, and continued growth of our Montreal station.
Added 44 mins ago
DR
Director of Construction
Dawn Recruiting Agency
Woodstock, ON
- $80,000 to $150,000 CAD / year
- Full-time
…Contracting Division. This includes direct leadership to the Field Operations Manager (field execution support, operational process improvement), while also overseeing all Project Managers…
Added 44 mins ago
CR
Partenaire en acquisition de talents / Talent Acquisition Partner (Montréal, QC)
CAD Railway Industries Ltd.
Montreal, QC
- Full-time
…critical and hard-to-fill roles across our rail and industrial operations. You will act as a strategic partner to business leaders, advising on workforce planning, labor market conditions,…
Added 44 mins ago
GO
Depot Manager
Government of Prince Edward Island
Summerside, PE
- $86,154 to $105,914 CAD / year
- Full-time
…oversight for staff, services, and resources to ensure efficient operations and the delivery of high-quality service to Depot customers. The incumbent plays a key role in maintaining…
Added 44 mins ago
MH
Construction Project Manager
MHRA Hospitality
Barrie, ON
- Full-time
Facilitate seamless turnover of completed locations to Operations and Franchise Partners to support opening readiness.
Added 45 mins ago
KC
Human resources coordinator
KATSI CANADA
Etobicoke, ON
- From $41 CAD / hour
- Full-time
- On-site
Plan, organize, direct, control and evaluate daily operations
Added 50 mins ago
GO
Depot Manager
Government of PEI
Summerside, PE
- Full-time
…oversight for staff, services, and resources to ensure efficient operations and the delivery of high-quality service to Depot customers. The incumbent plays a key role in maintaining…

Provincial Health Services Authority

Program Assistant, Program/Department Std

Vancouver, BC, Canada

Full-time

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Job details

Job type: Full-time
Apply by: Nov 27, 2026
Posting language: English
Posted: Oct 28, 2026

Original job description

Job Summary

In accordance with the Mission, Vision and Values, and strategic directions of PHSA, safety, including both patient and employee safety, is a priority and a responsibility shared by everyone at PHSA. As such, the requirement to continuously improve quality and safety is inherent in all aspects of this position.

The Program Assistant reports to a Director and serves as a vital linkage and communication source to keep the program/department informed and aligned to its priorities. The position is accountable for providing confidential administrative and secretarial support for a program/department, following administrative policies and procedures and organizes the day-to-day administrative operations to ensure accurate and timely delivery of administrative services. Coordinates the flow of information, maintains the integrity and confidentiality of all information which flows through, communicates internally and externally to respond to inquires and clarify details, coordinates appointments and meetings, attends and records management meetings, arranges travel and accommodation, coordinates meeting logistics, submits HR and Finance information, and maintains office equipment and supplies. Designs, creates and maintains correspondence, documents, presentations, orientation packages, and spreadsheets (including data entry) for authorization by the management team; processes confidential and sensitive documents. The Program Assistant supports leadership in setting a positive, collaborative, efficient tone for the program/department.

Duties/Accountabilities

Responds to verbal and written communication and liaises internally and externally to respond to, share information, clarify details, and ensure follow-up by relevant personnel on emergent issues. Discusses inquiries for information with a variety of internal and external contacts in order to obtain and disclose information. Effectively triages visitors, telephone calls, correspondence and incoming materials by screening and prioritizing for immediate attention, distributing as appropriate, taking and relaying messages, and directing visitors.
Prepares and updates various documents such as reports, correspondence, presentation materials, spreadsheets, and website materials in an accurate and timely manner including material that is confidential or sensitive in nature. Utilizes a variety of software applications to ensure professional standards are maintained, relevant and current data is used and end product is appropriately and professionally formatted. Enters and collects data, and compiles relevant statistical information and reports.
Maintains a consistently updated and accurate meeting schedule for the program/department as required. Coordinates meetings ensuring well-defined and timely agendas, identification of and notification to interested parties, compilation of background information and supporting materials and preparation of packages/summary documents and meeting facilitation. Coordinates administrative meeting logistics and makes catering, travel and accommodation arrangements. Attends and acts as a recorder for confidential meetings such as management meetings and follows-up on action items and in-services as required.
Authorizes expense reimbursements and invoices up to a pre-determined limit, and utilizes an expenditure tracking system to ensure expenditures and invoices are authorized and processed in a timely and accurate manner. Completes purchase requisitions/online purchasing and forwards for processing, and ensures invoices are authorized for payment and submitted for payment. . Ensures appropriate supplies and support materials are available and equipment is in working order. Coordinates and standardizes the implementation of technology (new and existing) within the program.
Completes and submits eForms for designated Leaders; processes timekeeping for assigned staff; and liaises with Finance, Payroll and Human Resources as necessary.
Initiates follow-up processes with staff and others. Resolves day-to-day problems as required, evaluates operating procedures, and advises management as necessary. Provides assistance on projects by collecting data requiring the evaluation and determination of available sources. Actively participates in team meetings and provides input to new policies, processes, quality improvement activities, and the development of strategies.

Qualifications

A level of education, training and experience equivalent to Grade 12 plus graduation from a formal secretarial program plus three (3) years recent related experience.

Demonstrated ability to work both independently and collaboratively, resolve administrative issues/problems, prioritize workload, and to be flexible to meet and adapt to changes in organizational priorities. Demonstrated ability to use Microsoft Office applications, including word processing, spreadsheet and presentation software, at an intermediate level. Demonstrated organizational skills and ability to prioritize workload and work under time pressures to meet deadlines. Demonstrated ability to communicate effectively both verbally and in writing, including the ability to respond professionally, courteously, and in a clear manner. Demonstrated interpersonal and time management skills. Demonstrated ability to record and transcribe minutes of meetings. Ability to type 60 words per minute.

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More about this job

Responsibilities

Provides confidential administrative and secretarial support to program leadership, including managing communications, schedules, meetings, documents, and office operations. Coordinates purchasing, expenses, travel, timekeeping, supplies, and follow-up on administrative issues and projects.

Requirements

Requires Grade 12, graduation from a formal secretarial program, and three years of recent related experience. Candidates must demonstrate intermediate Microsoft Office skills, strong organization and communication, the ability to work independently and collaboratively, meeting minute-taking ability, and typing speed of 60 words per minute.

Skills

Administrative Support
Secretarial Support
Communication
Meeting Coordination
Minute Taking
Document Preparation
Data Entry
Microsoft Office
Scheduling
Travel Coordination
Expense Tracking
Timekeeping
Confidential Information Handling
Prioritization
Interpersonal Skills
Time Management

Visa sponsorship

Not detected in the job text

Keywords

Program Administration
Confidential Administrative Support
Secretarial Program
Microsoft Office
Word Processing
Spreadsheets
Presentation Software
Data Entry
Statistical Reporting
Meeting Coordination
Meeting Minutes
Agenda Preparation
Document Preparation
Correspondence
Scheduling
Travel Arrangements
Accommodation Arrangements
Expense Reimbursements
Invoice Processing
Purchase Requisitions
Expenditure Tracking
Timekeeping
Human Resources
Payroll
Finance
Office Equipment
Supply Management
Quality Improvement
Project Support
Information Management

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