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Added 10 mins ago
Category Specialist
WestJet Group
Calgary, AB
Reporting to the Director of Strategic Procurement, the Category Specialist supports sourcing and contracting, with a primary focus on Technical Operations and Fleet . Working closely with…
Added 10 mins ago
QU
Faculty Operations Coordinator
Queen's University
Kingston, ON
- $62,142 to $75,772 CAD / year
- Temporary
The Faculty Operations Coordinator provides operational coordination and executive support, communications leadership, and project management services that advance the Department’s…
Added 10 mins ago
KI
Senior Planner/Scheduler, Infrastructure
KAPP Infrastructure Inc.
Vaughan, ON
- $75,000 to $105,000 CAD / year
- Full-time
…across Ontario. Reporting to the V.P. of Construction and the Director of Project Management, you will play a key role in developing, monitoring, and analyzing schedules for multiple active…
Added 11 mins ago
YD
Operations Manager, Term Role – 6 months – Application Deadline: October 30, 2026
Yellowknives Dene First Nation
Yellowknife, NT
- Contract
Reporting directly to the Director, Public Works & Infrastructure, the Operations Manager is responsible for the day-to-day operation and maintenance (O&M) of all PWI services and assets.…
Added 11 mins ago
DF
Executive Director
Dress for Success Central Alberta
Red Deer, AB
- Part-time
The Executive Director is responsible for the overall leadership, strategic direction, operational management, financial sustainability, governance support, and community impact of Dress…
Added 11 mins ago
TO
Process Safety Engineer
Tourmaline Oil Corp
Calgary, AB
- Full-time
Reporting to the Director, Production Operations, this role will work closely with field Operations, HSER, and Calgary Engineering teams to develop and strengthen Tourmaline’s process…
Added 11 mins ago
O
Lead, Investment Compensation & Taxation
Onex
Toronto, ON
- Full-time
Reporting to the Managing Director, Taxation, this is a unique opportunity to lead the administration and evolution of complex investment compensation programs for Onex’ Private Equity…
Added 11 mins ago
V
Director, Paid Media
VaynerX
Toronto, ON
- Full-time
The Media Director, Buying will be tasked with high level operations management, fostering client relationships, and overseeing buying strategy and executional excellence. The Director…
Added 11 mins ago
SR
Inventory and Sales Administrator
Swim Recruiting
New Westminster, BC
- $55,000 to $85,000 CAD / year
- Full-time
…company. The new Administrator will report directly into the Director Finance and will work closely with other folks in sales, operations, and finance. The Inventory & Sales Administrator…
Added 11 mins ago
KI
Engineered Wood Product (EWP) Design Manager
KOTT Inc.
Uxbridge, ON
- Full-time
· Annual boot allowance for Operations employees
Added 25 mins ago
RG
Design Studio Manage
Regional Group
Ottawa, ON · Nepean, Ontario
- Full-time
Collaborate with the Director of Sales & Design to implement cost-saving techniques and optimize studio operations.
Added 25 mins ago
UO
Program Director, Drone Transport Initiative
University of British Columbia
Vancouver, BC · UBCV | P. A. Woodward Instructional Resources Centre (IRC)
- $8,087.08 to $12,117.08 CAD / month
- Full-time
The Program Director provides strategic leadership and oversight to the execution of phase 2. The interdisciplinary research‑to‑implementation program advances safe, equitable, and…
Added 40 mins ago
H
Manager, Digital Health Rural & North
HealthCareersInSask.ca
SK · SK, Canada
- Full-time
…to achieve our province’s healthcare goals. Reporting to the Director of Digital Health, Community Services, the Manager is responsible for creating operational lines of sight that connect…
Added 40 mins ago
FT
Athletics Facilities and Events Officer
Fanshawe Toronto@ILAC
London, ON
- Full-time
Athletics Facility & Event Operations. Upon direction of the Director:
Added 40 mins ago
D
System Validation Analyst
Dynacare
Brampton, ON
- Contract
…products and services and new equipment utilized in the laboratory operations, specifically changes involving AS400, Omnitech V6 and V12, middleware (Instrument Manager, Myla, etc.), Lab…
Added 40 mins ago
E
Human Resources Business Partner (HRBP)
EPCOR
AB · Edmonton, Alberta
- Full-time
- Temporary
…to join our Human Resources team. Reporting to the Associate Director, HR Operations, you will serve as a trusted advisor to leaders within North American Commercial Services, helping them…
Added 40 mins ago
TA
Sales Manager (Calgary South)
Trail Appliances Ltd.
Calgary, AB
- Full-time
As a Sales Manager, you will play a key role in driving the success of our sales department. Reporting to the Director of Sales, you will lead your team in delivering exceptional customer…
Added 40 mins ago
MD
Legislative Liaison - State Program Admin. Senior
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
…Government Affairs priorities. The position will assist the Director in responding to public officials and constituents at the state, federal and local levels on policy and budget…
Added 40 mins ago
MD
Emergency Preparedness & Response Assistant Division Director - Health Assistant Division Director
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
Working Title: Emergency Preparedness & Response Assistant Division Director
Added 40 mins ago
MD
Agency Policy Specialist - Legislative Liaison
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
Division/Unit: TRA Operations / Legal and Legislative Department
Added 40 mins ago
RH
Director of Finance
Robert Half
AB · Alberta, Canada
- Full-time
Our client is seeking an experienced Director of Finance to lead and transform its finance and accounting function across a complex North American organization.
Added 40 mins ago
TA
Sales Manager (Calgary South)
Trail Appliances AB/SK
Calgary, AB
- Full-time
As a Sales Manager, you will play a key role in driving the success of our sales department. Reporting to the Director of Sales, you will lead your team in delivering exceptional customer…
Added 40 mins ago
PR
Operations & Administrative Coordinator – Assistant to the Director of Operations
PureGard Repellents
Blockhouse, NS
- Full-time
PureGard is seeking an organized, dependable assistant to support its Director of Operations. This role takes ownership of routine administrative, purchasing, shipping coordination and…
Added 40 mins ago
C
Manager Facilities Analysis and Technical Services
CAMH
Toronto, ON
- Full-time
…Facilities Analysis and Technical Services, reporting to the Director, Facilities Planning, Capital Development, Energy & Asset Management. The Manager, Facilities Analysis and Technical…
Added 40 mins ago
SS
Accounting Manager
Summit Search Group
Hamilton, ON
- $75,000 to $110,000 CAD / year
- Full-time
This is the senior finance seat in a growing, owner-led business. You'll report directly to the Director - IT, Admin and Finance and be the person leadership relies on to understand the…

Provincial Health Services Authority

Program Assistant, Program/Department Std

Vancouver, BC, Canada

Full-time

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Job details

Job type: Full-time
Apply by: Nov 27, 2026
Posting language: English
Posted: Oct 28, 2026

Original job description

Job Summary

In accordance with the Mission, Vision and Values, and strategic directions of PHSA, safety, including both patient and employee safety, is a priority and a responsibility shared by everyone at PHSA. As such, the requirement to continuously improve quality and safety is inherent in all aspects of this position.

The Program Assistant reports to a Director and serves as a vital linkage and communication source to keep the program/department informed and aligned to its priorities. The position is accountable for providing confidential administrative and secretarial support for a program/department, following administrative policies and procedures and organizes the day-to-day administrative operations to ensure accurate and timely delivery of administrative services. Coordinates the flow of information, maintains the integrity and confidentiality of all information which flows through, communicates internally and externally to respond to inquires and clarify details, coordinates appointments and meetings, attends and records management meetings, arranges travel and accommodation, coordinates meeting logistics, submits HR and Finance information, and maintains office equipment and supplies. Designs, creates and maintains correspondence, documents, presentations, orientation packages, and spreadsheets (including data entry) for authorization by the management team; processes confidential and sensitive documents. The Program Assistant supports leadership in setting a positive, collaborative, efficient tone for the program/department.

Duties/Accountabilities

Responds to verbal and written communication and liaises internally and externally to respond to, share information, clarify details, and ensure follow-up by relevant personnel on emergent issues. Discusses inquiries for information with a variety of internal and external contacts in order to obtain and disclose information. Effectively triages visitors, telephone calls, correspondence and incoming materials by screening and prioritizing for immediate attention, distributing as appropriate, taking and relaying messages, and directing visitors.
Prepares and updates various documents such as reports, correspondence, presentation materials, spreadsheets, and website materials in an accurate and timely manner including material that is confidential or sensitive in nature. Utilizes a variety of software applications to ensure professional standards are maintained, relevant and current data is used and end product is appropriately and professionally formatted. Enters and collects data, and compiles relevant statistical information and reports.
Maintains a consistently updated and accurate meeting schedule for the program/department as required. Coordinates meetings ensuring well-defined and timely agendas, identification of and notification to interested parties, compilation of background information and supporting materials and preparation of packages/summary documents and meeting facilitation. Coordinates administrative meeting logistics and makes catering, travel and accommodation arrangements. Attends and acts as a recorder for confidential meetings such as management meetings and follows-up on action items and in-services as required.
Authorizes expense reimbursements and invoices up to a pre-determined limit, and utilizes an expenditure tracking system to ensure expenditures and invoices are authorized and processed in a timely and accurate manner. Completes purchase requisitions/online purchasing and forwards for processing, and ensures invoices are authorized for payment and submitted for payment. . Ensures appropriate supplies and support materials are available and equipment is in working order. Coordinates and standardizes the implementation of technology (new and existing) within the program.
Completes and submits eForms for designated Leaders; processes timekeeping for assigned staff; and liaises with Finance, Payroll and Human Resources as necessary.
Initiates follow-up processes with staff and others. Resolves day-to-day problems as required, evaluates operating procedures, and advises management as necessary. Provides assistance on projects by collecting data requiring the evaluation and determination of available sources. Actively participates in team meetings and provides input to new policies, processes, quality improvement activities, and the development of strategies.

Qualifications

A level of education, training and experience equivalent to Grade 12 plus graduation from a formal secretarial program plus three (3) years recent related experience.

Demonstrated ability to work both independently and collaboratively, resolve administrative issues/problems, prioritize workload, and to be flexible to meet and adapt to changes in organizational priorities. Demonstrated ability to use Microsoft Office applications, including word processing, spreadsheet and presentation software, at an intermediate level. Demonstrated organizational skills and ability to prioritize workload and work under time pressures to meet deadlines. Demonstrated ability to communicate effectively both verbally and in writing, including the ability to respond professionally, courteously, and in a clear manner. Demonstrated interpersonal and time management skills. Demonstrated ability to record and transcribe minutes of meetings. Ability to type 60 words per minute.

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More about this job

Responsibilities

Provides confidential administrative and secretarial support to program leadership, including managing communications, schedules, meetings, documents, and office operations. Coordinates purchasing, expenses, travel, timekeeping, supplies, and follow-up on administrative issues and projects.

Requirements

Requires Grade 12, graduation from a formal secretarial program, and three years of recent related experience. Candidates must demonstrate intermediate Microsoft Office skills, strong organization and communication, the ability to work independently and collaboratively, meeting minute-taking ability, and typing speed of 60 words per minute.

Skills

Administrative Support
Secretarial Support
Communication
Meeting Coordination
Minute Taking
Document Preparation
Data Entry
Microsoft Office
Scheduling
Travel Coordination
Expense Tracking
Timekeeping
Confidential Information Handling
Prioritization
Interpersonal Skills
Time Management

Visa sponsorship

Not detected in the job text

Keywords

Program Administration
Confidential Administrative Support
Secretarial Program
Microsoft Office
Word Processing
Spreadsheets
Presentation Software
Data Entry
Statistical Reporting
Meeting Coordination
Meeting Minutes
Agenda Preparation
Document Preparation
Correspondence
Scheduling
Travel Arrangements
Accommodation Arrangements
Expense Reimbursements
Invoice Processing
Purchase Requisitions
Expenditure Tracking
Timekeeping
Human Resources
Payroll
Finance
Office Equipment
Supply Management
Quality Improvement
Project Support
Information Management

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