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Added 23 mins ago
C
Administrative Assistant / Office Administrator - Bank/Finance
Collabera
Toronto, ON
- $19 to $20 CAD / hour
- Contract
Areas of work might be accounting, collection, filing, general office, inventory, mail, payroll, statistical, or word processing.
Added 23 mins ago
TM
Senior Accountant
The Muzzo Group Of Companies
Toronto, ON · Greater Toronto Area, Canada
- Full-time
As we continue to grow and evolve, we are seeking a Senior Accountant (CPA) to join our team and contribute to the financial stewardship of a dynamic and diversified business portfolio.
Added 23 mins ago
RH
Human Resource Information System Manager
Robert Half
BC · Fraser Valley, BC
- $90,000 to $125,000 CAD / year
- Full-time
…experience. You will work closely with Human Resources, IT, Payroll, Finance, and Operations to ensure systems are reliable, data is accurate, and technology supports business…
Added 23 mins ago
RH
Financial Controller
Robert Half
Calgary, AB
- $130,000 to $150,000 CAD / year
- Full-time
…reporting, operational & cost accounting, budgeting & forecasting, payroll, AP and AR, and…
Added 23 mins ago
FB
Senior Accountant, Treasury
Forbes Bros. Group of Companies
AB · Edmonton, AB
- Full-time
The Senior Accountant, Treasury supports the management of cash, banking, and treasury operations across Forbes Bros. Group of Companies. You will maintain cash forecasts, reconciliations,…
Added 37 mins ago
U
Human Resources Generalist
Univeris
Toronto, ON
- Full-time
Payroll Liaison: Collaborate with external payroll partners, verifying and submitting bi-weekly payroll changes, deductions, and adjustments.
Added 37 mins ago
E
Controller / Contrôleur
Everguard
Mount Pearl, NL
- Full-time
…the Controller is responsible for leading the accounting and payroll functions, ensuring the integrity of financial reporting, supporting strategic decision-making, and helping drive…
Added 37 mins ago
E
Controller / Contrôleur
Everguard
NS · Dartmouth, Nova Scotia
- Full-time
…the Controller is responsible for leading the accounting and payroll functions, ensuring the integrity of financial reporting, supporting strategic decision-making, and helping drive…
Added 52 mins ago
M
Designated Professional, Assurance and Accounting - Agriculture
MNP
Moosomin, SK
- Full-time
Perform accounts receivable, accounts payable, capital asset acquisition and disposition and payroll walk-through with clients
Added 52 mins ago
BG
Payroll Associate
Boyd Group Services
Winnipeg, MB
- Full-time
The Payroll Associate is an integral part of the Boyd Group’s payroll team responsible for processing accurate and timely payments for approximately 10,000+ employees. Ensuring highly…
Added 53 mins ago
BP
HR & Pay Systems Analyst
Bruce Power
ON · Ontario, Canada
- Full-time
…Resource - Pay Services and through the application of HR/ Payroll System knowledge, support the delivery of accurate and timely payrolls for Bruce Power through analysis, reconciliation,…
Added 1 hour ago
RH
Payroll Systems Implementation Consultant (Contract)
Robert Half
Toronto, ON · Greater Toronto Area, Canada
- Contract
Our client, a large and complex organization, is seeking a Payroll Systems Implementation Consultant to support a payroll transformation and optimization initiative. This individual will…
Added 1 hour ago
EL
Pension Administrator
Eckler Ltd. / Eckler ltée
Toronto, ON
- $55,000 to $60,000 CAD / year
- Full-time
…aptitude for numbers or a background in banking, accounting or payroll. As a Pension Administrator, you will work with a Senior Administrator to learn the ins-and-outs of pension…
Added 1 hour ago
QM
Spécialiste des comptes fournisseurs / Accounts Payable Specialist
Quantum Management Services Ltd.
Montreal, QC
- $65,000 to $75,000 CAD / year
- Full-time
…variety of finance initiatives. This role also offers exposure to payroll support as the designated backup during planned…
Added 1 hour ago
S
Finance Manager
Stagevision
Mississauga, ON
- Full-time
…HST, GST, QST, PST, and U.S. sales tax (where applicable); payroll taxes; and WSIB, WorkSafe BC, WorkSafe NB, and…
Added 1 hour ago
SG
Payroll, Accounting & Human Resources Administrator
S3 Group Ltd.
Swift Current, SK
- Full-time
Added 1 hour ago
SL
Finance manager
Stagevision LP
Mississauga, ON
- From $150,000 CAD / year
- Full-time
- On-site
Added 1 hour ago
VA
Bookkeeper
Viva Auto Service&Repair
St. Catharines, ON
- From $80,080 CAD / year
- Full-time
- On-site
Added 1 hour ago
IO
Financial Specialist
Institute of Corporate Directors
Toronto, ON
- $65,000 to $75,000 CAD / year
- Contract
…Governance Research (CFGR), tax filings and related compliance, payroll, and accounts…
Added 1 hour ago
LA
Staff Accountant
LNM Accounting Solutions
Kitchener, ON
- Full-time
Process and review payroll, statutory deductions
Added 1 hour ago
Specialist Solutions
Independent Electricity System Operator
Canada
Added 2 hours ago
BG
Administrateur·trice du bureau (poste temporaire) | Office Administrator
Brandt Group of Companies
Saguenay, QC · Chicoutimi, QC
- Full-time
Support invoicing, accounts payable/receivable, payroll, and wholegoods processing
Added 2 hours ago
SM
Project Coordinator
SCR Mining & Tunnelling
Bissett, MB
- Full-time
Prepare and submit all timesheets, time trackers, and related documentation to the main office for payroll and billing purposes
Added 2 hours ago
DS
Financial Accounting and Operations Manager
Delbridge Solutions
Toronto, ON
- Full-time
…is responsible for monthly consolidated financial reporting, payroll, tax compliance, and the day-to-day financial operations that keep the business running. The ideal candidate is…
Added 2 hours ago
SG
Payroll and Benefits Administrator
S3 Group Ltd.
Medicine Hat, AB
- Full-time

Provincial Health Services Authority

Program Assistant, Program/Department Std

Vancouver, BC, Canada

Full-time

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Job details

Job type: Full-time
Apply by: Nov 27, 2026
Posting language: English
Posted: Oct 28, 2026

Original job description

Job Summary

In accordance with the Mission, Vision and Values, and strategic directions of PHSA, safety, including both patient and employee safety, is a priority and a responsibility shared by everyone at PHSA. As such, the requirement to continuously improve quality and safety is inherent in all aspects of this position.

The Program Assistant reports to a Director and serves as a vital linkage and communication source to keep the program/department informed and aligned to its priorities. The position is accountable for providing confidential administrative and secretarial support for a program/department, following administrative policies and procedures and organizes the day-to-day administrative operations to ensure accurate and timely delivery of administrative services. Coordinates the flow of information, maintains the integrity and confidentiality of all information which flows through, communicates internally and externally to respond to inquires and clarify details, coordinates appointments and meetings, attends and records management meetings, arranges travel and accommodation, coordinates meeting logistics, submits HR and Finance information, and maintains office equipment and supplies. Designs, creates and maintains correspondence, documents, presentations, orientation packages, and spreadsheets (including data entry) for authorization by the management team; processes confidential and sensitive documents. The Program Assistant supports leadership in setting a positive, collaborative, efficient tone for the program/department.

Duties/Accountabilities

Responds to verbal and written communication and liaises internally and externally to respond to, share information, clarify details, and ensure follow-up by relevant personnel on emergent issues. Discusses inquiries for information with a variety of internal and external contacts in order to obtain and disclose information. Effectively triages visitors, telephone calls, correspondence and incoming materials by screening and prioritizing for immediate attention, distributing as appropriate, taking and relaying messages, and directing visitors.
Prepares and updates various documents such as reports, correspondence, presentation materials, spreadsheets, and website materials in an accurate and timely manner including material that is confidential or sensitive in nature. Utilizes a variety of software applications to ensure professional standards are maintained, relevant and current data is used and end product is appropriately and professionally formatted. Enters and collects data, and compiles relevant statistical information and reports.
Maintains a consistently updated and accurate meeting schedule for the program/department as required. Coordinates meetings ensuring well-defined and timely agendas, identification of and notification to interested parties, compilation of background information and supporting materials and preparation of packages/summary documents and meeting facilitation. Coordinates administrative meeting logistics and makes catering, travel and accommodation arrangements. Attends and acts as a recorder for confidential meetings such as management meetings and follows-up on action items and in-services as required.
Authorizes expense reimbursements and invoices up to a pre-determined limit, and utilizes an expenditure tracking system to ensure expenditures and invoices are authorized and processed in a timely and accurate manner. Completes purchase requisitions/online purchasing and forwards for processing, and ensures invoices are authorized for payment and submitted for payment. . Ensures appropriate supplies and support materials are available and equipment is in working order. Coordinates and standardizes the implementation of technology (new and existing) within the program.
Completes and submits eForms for designated Leaders; processes timekeeping for assigned staff; and liaises with Finance, Payroll and Human Resources as necessary.
Initiates follow-up processes with staff and others. Resolves day-to-day problems as required, evaluates operating procedures, and advises management as necessary. Provides assistance on projects by collecting data requiring the evaluation and determination of available sources. Actively participates in team meetings and provides input to new policies, processes, quality improvement activities, and the development of strategies.

Qualifications

A level of education, training and experience equivalent to Grade 12 plus graduation from a formal secretarial program plus three (3) years recent related experience.

Demonstrated ability to work both independently and collaboratively, resolve administrative issues/problems, prioritize workload, and to be flexible to meet and adapt to changes in organizational priorities. Demonstrated ability to use Microsoft Office applications, including word processing, spreadsheet and presentation software, at an intermediate level. Demonstrated organizational skills and ability to prioritize workload and work under time pressures to meet deadlines. Demonstrated ability to communicate effectively both verbally and in writing, including the ability to respond professionally, courteously, and in a clear manner. Demonstrated interpersonal and time management skills. Demonstrated ability to record and transcribe minutes of meetings. Ability to type 60 words per minute.

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More about this job

Responsibilities

Provides confidential administrative and secretarial support to program leadership, including managing communications, schedules, meetings, documents, and office operations. Coordinates purchasing, expenses, travel, timekeeping, supplies, and follow-up on administrative issues and projects.

Requirements

Requires Grade 12, graduation from a formal secretarial program, and three years of recent related experience. Candidates must demonstrate intermediate Microsoft Office skills, strong organization and communication, the ability to work independently and collaboratively, meeting minute-taking ability, and typing speed of 60 words per minute.

Skills

Administrative Support
Secretarial Support
Communication
Meeting Coordination
Minute Taking
Document Preparation
Data Entry
Microsoft Office
Scheduling
Travel Coordination
Expense Tracking
Timekeeping
Confidential Information Handling
Prioritization
Interpersonal Skills
Time Management

Visa sponsorship

Not detected in the job text

Keywords

Program Administration
Confidential Administrative Support
Secretarial Program
Microsoft Office
Word Processing
Spreadsheets
Presentation Software
Data Entry
Statistical Reporting
Meeting Coordination
Meeting Minutes
Agenda Preparation
Document Preparation
Correspondence
Scheduling
Travel Arrangements
Accommodation Arrangements
Expense Reimbursements
Invoice Processing
Purchase Requisitions
Expenditure Tracking
Timekeeping
Human Resources
Payroll
Finance
Office Equipment
Supply Management
Quality Improvement
Project Support
Information Management

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