Jobs in Canada

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Added 1 min ago
UO
Undergraduate Advising and Program Assistant
University of Victoria
Victoria, BC
- Full-time
This position requires a level of education, training, and experience equivalent to 3 years’ experience working within a comparable environment.
Added 32 mins ago
7
Assistant Store Leader (Assistant Manager)
7-Eleven
Prince George, BC
- Full-time
…experience, we would love the opportunity to talk with you about our Assistant Store Leader Trainee role! We’re hiring immediately and are focused and dedicated to your success! We offer…
Added 32 mins ago
CN
Administrative Office Assistant
Commissionaires Nova Scotia
Bedford, NS
- Full-time
Commissionaires Nova Scotia is the province’s leading provider of security, safety, training, and identification services and only not-for-profit security provider. As part of the Canadian…
Added 32 mins ago
LC
Pharmacy Assistant Part Time Day Greenlight Requisition
Loblaw Companies Limited
Toronto, ON
- Part-time
Experience as a Pharmacy Assistant is an asset
Added 1 hour ago
PH
Pediatric Emergency Physician(s), Division of Pediatric Emergency Medicine - BC Children's Hospital & UBC
Provincial Health Services Authority
Vancouver, BC
- Part-time
As the main pediatrics clinical training site for the Faculty of Medicine at the University of British Columbia (UBC), BCCH is the leading acute care teaching facility in the province, and…
Added 1 hour ago
PH
Program Assistant, Program/Department Std
Provincial Health Services Authority
Vancouver, BC
- Full-time
The Program Assistant reports to a Director and serves as a vital linkage and communication source to keep the program/department informed and aligned to its priorities. The position is…
Added 1 hour ago
Environmental Services Worker - Environmental Services
Nova Scotia Health and IWK Health
Middleton, NS
Reporting to the Assistant Manager - Facility Support Services, the Environmental Service Worker maintains a clean, safe, and functional environment for patients, families, staff and…
Added 1 hour ago
Environmental Services Worker - Environmental Services
Nova Scotia Health and IWK Health
Middleton, NS
Reporting to the Assistant Manager - Facility Support Services, the Environmental Service Worker maintains a clean, safe, and functional environment for patients, families, staff and…
Added 1 hour ago
CH
Therapy Assistant - Recreation
Covenant Health Canada
Lethbridge, AB
- Full-time
…cognitive effects in a secure environment. The Recreation Therapy Assistant (TA) for recreation is a member of a larger inter-disciplinary team that includes Nurses, HCAs, Physiotherapists,…
Added 2 hours ago
JC
Pharmacy technical assistant
Jean Coutu
Quebec, QC
- Full-time
Added 2 hours ago
SR
Continuing care assistant
Shannex RLC Limited
Fredericton, NB
- From $26.74 CAD / hour
- Part-time
- On-site
Added 3 hours ago
AH
Therapy Assistant
Alberta Health Services
Athabasca, AB
- Part-time
Completion of diploma from an accredited post-secondary rehabilitation Therapy Assistant program or equivalent training may be considered.
Added 3 hours ago
AH
Therapy Assistant
Alberta Health Services
St. Paul, AB
- Part-time
Completion of diploma from an accredited post-secondary rehabilitation Therapy Assistant program or equivalent training may be considered.
Added 3 hours ago
AH
Therapy Assistant
Alberta Health Services
Westlock, AB
- Part-time
Completion of diploma from an accredited post-secondary rehabilitation Therapy Assistant program or equivalent training may be considered.
Added 3 hours ago
GE
Blaze Bar & Grill Server Assistant
Grey Eagle Resort & Casino
Calgary, AB
- Full-time
Under the direction of Food and Beverage leadership, the Server Assistant combines the core functions of the Porter and Food Runner roles. The position supports Servers, kitchen teams and…
Added 3 hours ago
GE
Hospitality F&B Assistant Manager
Grey Eagle Resort & Casino
Calgary, AB
- Full-time
…need a sense of urgency, to lead by example and assist in the training of new colleagues. Monitoring daily activities while having attention to details; to inspire a culture of innovation…
Added 3 hours ago
GE
Stage Bar Server Assistant
Grey Eagle Resort & Casino
Calgary, AB
- Full-time
Under the direction of Food and Beverage leadership, the Server Assistant combines the core functions of the Porter and Food Runner roles. The position supports Servers, kitchen teams and…
Added 3 hours ago
GE
Buffet Server Assistant
Grey Eagle Resort & Casino
Calgary, AB
- Full-time
Under the direction of Food and Beverage leadership, the Server Assistant combines the core functions of the Porter and Food Runner roles. The position supports Servers, kitchen teams and…
Added 3 hours ago
AH
Therapy Assistant
Alberta Health Services
Medicine Hat, AB
- Part-time
Completion of diploma from an accredited post-secondary rehabilitation Therapy Assistant program or equivalent training may be considered.
Added 3 hours ago
AH
Occupational Therapist I
Alberta Health Services
Sylvan Lake, AB
- Full-time
…complete with arenas, curling rink, indoor running track and training facilities, indoor playground and swimming pool with a climbing wall. Downtown boast a lakeshore trail and several…
Added 3 hours ago
AH
Therapy Assistant
Alberta Health Services
Grande Prairie, AB
- Temporary
Completion of diploma from an accredited post-secondary rehabilitation Therapy Assistant program or equivalent training may be considered.
Added 4 hours ago
TH
Department Supervisor Full-Time - 7052 Regina
The Home Depot Canada
Regina, SK
- Full-time
…and reach their peak. They provide leadership by coaching, training, motivating and inspiring associates to perform at their best and encouraging their personal and professional development…
Added 4 hours ago
L
Retail Assistant Store Manager
Lovisa
Markham, ON
- Full-time
- Are you an existing Store Manager or Assistant Store Manager with experience in creating a team environment, to coach, develop and motivate your team to deliver great results?
Added 4 hours ago
S
Stage Experience Lead - Full Time
sephora.com
London, ON
- $22.2 to $26.1 CAD / hour
- Full-time
…Skincare, Fragrance & Haircare or a combination of these areas. An Assistant Manager, Client Experience is responsible for ensuring that all members of their team execute Sephora’s selling…
Added 5 hours ago
JC
pharmacy technical assistant
Jean Coutu
Quebec, QC
- Full-time

Provincial Health Services Authority

Program Assistant, Program/Department Std

Vancouver, BC, Canada

Full-time

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Job details

Job type: Full-time
Apply by: Nov 27, 2026
Posting language: English
Posted: Oct 28, 2026

Original job description

Job Summary

In accordance with the Mission, Vision and Values, and strategic directions of PHSA, safety, including both patient and employee safety, is a priority and a responsibility shared by everyone at PHSA. As such, the requirement to continuously improve quality and safety is inherent in all aspects of this position.

The Program Assistant reports to a Director and serves as a vital linkage and communication source to keep the program/department informed and aligned to its priorities. The position is accountable for providing confidential administrative and secretarial support for a program/department, following administrative policies and procedures and organizes the day-to-day administrative operations to ensure accurate and timely delivery of administrative services. Coordinates the flow of information, maintains the integrity and confidentiality of all information which flows through, communicates internally and externally to respond to inquires and clarify details, coordinates appointments and meetings, attends and records management meetings, arranges travel and accommodation, coordinates meeting logistics, submits HR and Finance information, and maintains office equipment and supplies. Designs, creates and maintains correspondence, documents, presentations, orientation packages, and spreadsheets (including data entry) for authorization by the management team; processes confidential and sensitive documents. The Program Assistant supports leadership in setting a positive, collaborative, efficient tone for the program/department.

Duties/Accountabilities

Responds to verbal and written communication and liaises internally and externally to respond to, share information, clarify details, and ensure follow-up by relevant personnel on emergent issues. Discusses inquiries for information with a variety of internal and external contacts in order to obtain and disclose information. Effectively triages visitors, telephone calls, correspondence and incoming materials by screening and prioritizing for immediate attention, distributing as appropriate, taking and relaying messages, and directing visitors.
Prepares and updates various documents such as reports, correspondence, presentation materials, spreadsheets, and website materials in an accurate and timely manner including material that is confidential or sensitive in nature. Utilizes a variety of software applications to ensure professional standards are maintained, relevant and current data is used and end product is appropriately and professionally formatted. Enters and collects data, and compiles relevant statistical information and reports.
Maintains a consistently updated and accurate meeting schedule for the program/department as required. Coordinates meetings ensuring well-defined and timely agendas, identification of and notification to interested parties, compilation of background information and supporting materials and preparation of packages/summary documents and meeting facilitation. Coordinates administrative meeting logistics and makes catering, travel and accommodation arrangements. Attends and acts as a recorder for confidential meetings such as management meetings and follows-up on action items and in-services as required.
Authorizes expense reimbursements and invoices up to a pre-determined limit, and utilizes an expenditure tracking system to ensure expenditures and invoices are authorized and processed in a timely and accurate manner. Completes purchase requisitions/online purchasing and forwards for processing, and ensures invoices are authorized for payment and submitted for payment. . Ensures appropriate supplies and support materials are available and equipment is in working order. Coordinates and standardizes the implementation of technology (new and existing) within the program.
Completes and submits eForms for designated Leaders; processes timekeeping for assigned staff; and liaises with Finance, Payroll and Human Resources as necessary.
Initiates follow-up processes with staff and others. Resolves day-to-day problems as required, evaluates operating procedures, and advises management as necessary. Provides assistance on projects by collecting data requiring the evaluation and determination of available sources. Actively participates in team meetings and provides input to new policies, processes, quality improvement activities, and the development of strategies.

Qualifications

A level of education, training and experience equivalent to Grade 12 plus graduation from a formal secretarial program plus three (3) years recent related experience.

Demonstrated ability to work both independently and collaboratively, resolve administrative issues/problems, prioritize workload, and to be flexible to meet and adapt to changes in organizational priorities. Demonstrated ability to use Microsoft Office applications, including word processing, spreadsheet and presentation software, at an intermediate level. Demonstrated organizational skills and ability to prioritize workload and work under time pressures to meet deadlines. Demonstrated ability to communicate effectively both verbally and in writing, including the ability to respond professionally, courteously, and in a clear manner. Demonstrated interpersonal and time management skills. Demonstrated ability to record and transcribe minutes of meetings. Ability to type 60 words per minute.

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More about this job

Responsibilities

Provides confidential administrative and secretarial support to program leadership, including managing communications, schedules, meetings, documents, and office operations. Coordinates purchasing, expenses, travel, timekeeping, supplies, and follow-up on administrative issues and projects.

Requirements

Requires Grade 12, graduation from a formal secretarial program, and three years of recent related experience. Candidates must demonstrate intermediate Microsoft Office skills, strong organization and communication, the ability to work independently and collaboratively, meeting minute-taking ability, and typing speed of 60 words per minute.

Skills

Administrative Support
Secretarial Support
Communication
Meeting Coordination
Minute Taking
Document Preparation
Data Entry
Microsoft Office
Scheduling
Travel Coordination
Expense Tracking
Timekeeping
Confidential Information Handling
Prioritization
Interpersonal Skills
Time Management

Visa sponsorship

Not detected in the job text

Keywords

Program Administration
Confidential Administrative Support
Secretarial Program
Microsoft Office
Word Processing
Spreadsheets
Presentation Software
Data Entry
Statistical Reporting
Meeting Coordination
Meeting Minutes
Agenda Preparation
Document Preparation
Correspondence
Scheduling
Travel Arrangements
Accommodation Arrangements
Expense Reimbursements
Invoice Processing
Purchase Requisitions
Expenditure Tracking
Timekeeping
Human Resources
Payroll
Finance
Office Equipment
Supply Management
Quality Improvement
Project Support
Information Management

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