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Added 3 hours ago
Clerk IV
Covenant Health Canada
AB · Edmonton, AB
Full-time
…Ability to multitask. Ability to work independently and as a team member under pressure with frequent interruptions. Must be able to maintain professionalism and have excellent verbal and…
Added 3 hours ago
Secretary I
Covenant Health Canada
AB · Edmonton, AB
Full-time
Are you looking for a place where people truly matter? At Covenant Health, we believe our team is what makes us special. As one of Alberta’s Top Employers for the past decade with one of…
Added 4 hours ago
Secretary 3 - Radiology Support Services
Shared Health-Soins Communs
Winnipeg, MB
Full-time
Must have excellent interpersonal skills and be able to work in a team environment.
Added 8 hours ago
Secretary 3 - Radiology Support Services
Winnipeg Regional Health Authority
Winnipeg, MB
Must have excellent interpersonal skills and be able to work in a team environment.
Added 8 hours ago
Unit Secretary, Cancer Care, PT (J0926-0731)
North York General Hospital
Toronto, ON
Part-time
North York General is a member of the North York Toronto Health Partners, an Ontario Health Team that integrates local care with patients, primary care and community partners.
Added 11 hours ago
Class II Clerk
Sisler High School
Winnipeg, MB
Full-time
Under the direction and supervision of the Head Secretary, the incumbent provides clerical support within the school. The successful candidate requires good organizational and interpersonal…
Added 11 hours ago
Associate General Counsel
BC Housing
Burnaby, BC
Full-time
Added 12 hours ago
Administrative Secretary 2
Prairie Mountain Health
Dauphin, MB
Full-time
The Administrative Secretary 2 will provide clerical and administrative support functions for all of the staff and clients who receive services from the program that they support. The…
Added 13 hours ago
Manager, Offices of the President & Secretariat
Capilano University
North Vancouver, BC
Full-time
…reporting relationship to the General Counsel & University Secretary, the Manager, Offices of the President and Secretariat provides strategic leadership and operational oversight for the…
Added 13 hours ago
Temporary School Administrative Secretary - Must be Bilingual (French & English) (#054-CH)
Pembina Trails School Division
Winnipeg, MB
Full-time
TEMPORARY SCHOOL ADMINISTRATIVE SECRETARY - Must be Bilingual (French & English)
Added 14 hours ago
Patient Administrative Associate - Barzakay Clinic - Regular Part-Time - 2026-18890 (2026-18890)
Sunnybrook
Toronto, ON
Part-time
…a dynamic, self-motivated, dedicated individual to join our team as Patient Administrative Associates to support multiple clinical teams and associated…
Added 15 hours ago
Administrative Student Affairs Coordinator
McGill University
Sherbrooke, QC
Full-time
Assists the secretary of the UGME Student Promotions Committee in booking meetings and ensuring quorum.
Added 15 hours ago
Unit Secretary, Paediatric Diabetes Clinic (CUPE) - Full Time - Markham Stouffville Hospital
Oak Valley Health
Markham, ON
Full-time
As a Unit Secretary in the clinic you will work with a Endocrinologist, Registered Nurse, Registered Dietitian, and Registered Social Worker to deliver care to select pediatric patients…
Added 16 hours ago
Department Secretary
BayCare Health System
St. Joseph's, NL · St Josephs, NL
Full-time
BayCare is currently in search of our newest Department Secretary who is passionate about providing outstanding customer service to our community. The Department Secretary provides…
Added 16 hours ago
Medical Secretary
Health Sciences North
ON · Sudbury, ON
2. Proven ability to work independently and in a team environment.
Added 16 hours ago
Unit Secretary, Paediatric Diabetes Clinic (CUPE) - Full Time - Markham Stouffville Hospital
Oak Valley Health
Markham, ON
Full-time
As a Unit Secretary in the clinic you will work with a Endocrinologist, Registered Nurse, Registered Dietitian, and Registered Social Worker to deliver care to select pediatric patients…
Added 17 hours ago
Secretary 2 - IP & C - Repost
Winnipeg Regional Health Authority
Winnipeg, MB
Grow your career in the Winnipeg Health Region! Our team provides a spectrum of health care services through an integrated network of sites, services and organizations. We’re united by a…
Added 17 hours ago
Special Education Secretary (1.0 FTE - Permanent)
District School Board Ontario North East
Temiskaming Shores, ON
Full-time
Reporting to the Special Education Lead and the Superintendent of Education, the Special Education Secretary is responsible for the daily operations of the Special Education department by…
Added 17 hours ago
Educational Assistant - Temporary FT - Assumption School (1.0 FTE)
Brant Haldimand Norfolk Catholic District School Board
Brantford, ON
Internship
Ability to function independently within the framework of a team; and
Added 17 hours ago
Office Administrator for Southview Public School
Limestone District School Board
Greater Napanee, ON · Napanee, ON
Internship
As part of the school administration team the Office Administrator is responsible for coordinating the school office and providing assistance to the Principal and/or Vice Principal by…
Added 17 hours ago
LTO: Intermediate English (1.0 FTE) at Holy Trinity Catholic High School, Simcoe
Brant Haldimand Norfolk Catholic District School Board
ON · Simcoe, ON
Full-time
…occasional staff which includes teachers who are supported by a team of consultants, principals and administrators and non-academic staff who work to ensure the best possible facilities,…
Added 17 hours ago
Educational Assistant - Permanent FT - St. Stephen's School (1.0 FTE)
Brant Haldimand Norfolk Catholic District School Board
Cayuga, ON
Internship
Ability to function independently within the framework of a team; and
Added 17 hours ago
Class II Clerk
Winnipeg School Division
Winnipeg, MB
Full-time
Under the direction and supervision of the Head Secretary, the incumbent provides clerical support within the school. The successful candidate requires good organizational and interpersonal…
Added 17 hours ago
Development Officer, Athletics
University of Alberta
Edmonton, AB
Full-time
…Planned Giving; Annual Giving; the Office of the Recording Secretary; Prospect Management and Prospect Research; the Scholarships, Awards and Financial Support office; and partners within…
Added 18 hours ago
Medical Office Assistant
Belleville and Quinte West Community Health Centre
Belleville, ON
Full-time
BQWCHC, in partnership with the Primary Care Network of the Hastings Prince Edward Ontario Health Team (HPE OHT), is pleased to announce the establishment of the Belleville Neighbourhood…

Provincial Health Services Authority

Secretary, Various Programs

Vancouver, BC, Canada

Job type: Full-time
Apply by: Oct 25, 2026
Posting language: English
Posted: Sep 25, 2026

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Original job description

Job Summary

In accordance with the Mission, Vision and Values, and strategic directions of Provincial Health Services Authority patient safety is a priority and a responsibility shared by everyone at PHSA. As such, the requirement to continuously improve quality and safety is inherent in all aspects of this position.

The Secretary provides secretarial and administrative support within a team setting.

Duties/Accountabilities

Receives calls from all sources including patients; refers calls to other parties or provides information as appropriate and:
Determines urgency of incoming calls and takes appropriate action.
Relays information to and from clinical staff and outside facilities.
Obtains reports by contacting appropriate departments or outside sources.
Coordinates appointments and tests for patients in collaboration with the clinical team.
Accesses patient information system to retrieve patient data, as appropriate.
Greets visitors and handles enquiries.
Arranges meetings/conferences and associated logistics. Acts as a recording secretary by preparing agenda; drafting, typing and distributing minutes. Prepares materials as required.
Opens, screens, prioritizes and distributes mail. Maintains information and correspondence.
Formats and edits documents for correspondence. Drafts routine items for signature as required.
Assists with collecting, collating, formatting and preparing reports as required.
Assists clinicians in preparation of research documents and grant applications as required by collating information and updating documents.
Assists with clinician scheduling, timekeeping and collaborating with the clinical team for coverage as needed.
Maintains a safe environment for patients, families and staff by adhering to safety policies, procedures, guidelines and emergency procedures.
Participates as a collaborative member of the health care team.
Performs other related duties as assigned.

Qualifications

Education, Training and Experience

Grade 12, graduation from a recognized secretarial program, including a recognized course in medical transcription and three years’ recent related experience or an equivalent combination of education, training and experience.

Skills And Abilities

Ability to keyboard at 50 wpm.
Ability to communicate effectively both verbally and in writing.
Ability to deal with others effectively.
Physical ability to carry out the duties of the position.
Ability to organize work.
Ability to operate related equipment.

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More about this job

Responsibilities

Provides secretarial and administrative support to a healthcare team, including handling calls and enquiries, coordinating patient appointments and tests, and maintaining records and correspondence. Organizes meetings, prepares documents and reports, supports clinician scheduling and research materials, and follows patient and workplace safety procedures.

Requirements

Requires Grade 12, graduation from a recognized secretarial program that includes medical transcription, and three years of recent related experience, or an equivalent combination of education, training, and experience. Candidates must be able to type 50 words per minute and communicate effectively, work well with others, organize tasks, operate related equipment, and perform the position's physical duties.

Skills

Keyboarding
Verbal Communication
Written Communication
Interpersonal Communication
Organization
Medical Transcription
Appointment Coordination
Document Preparation
Meeting Coordination
Timekeeping
Patient Information Systems
Report Preparation
Scheduling
Office Equipment Operation

Visa sponsorship

Not detected in the job text

Keywords

Secretarial Program
Medical Transcription
Patient Safety
Healthcare Team
Patient Information System
Appointment Coordination
Test Coordination
Clinical Staff
Meeting Logistics
Agenda Preparation
Minute Taking
Mail Distribution
Correspondence
Document Formatting
Report Preparation
Research Documents
Grant Applications
Clinician Scheduling
Timekeeping
Emergency Procedures
Keyboarding

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