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Added 10 hours ago
INTERMEDIATE SECRETARY (BAND LEVEL 4)
Memorial University, Newfoundland and Labrador
St. John's, NL
Full-time
With supervision from the Administrative Staff Specialist II and reporting to the PGME Coordinator, the Intermediate Secretary will provide administrative support to the Associate Dean and…
Added 1 day ago
Temporary Term: Elementary Literacy & Numeracy Achievement Consultant
Brant Haldimand Norfolk Catholic District School Board
Brantford, ON
Temporary
Work alongside the Student Achievement Team and the Special Education Department to support, plan, and implement math intervention programs.
Added 1 day ago
Full-Time Medical Receptionist
Humber River FHT
Toronto, ON
Full-time
Promote participation in HRFHT health promotion and wellness programs.
Added 2 days ago
Secretary, Various Programs
Provincial Health Services Authority
Vancouver, BC
Full-time
The Secretary provides secretarial and administrative support within a team setting.
Added 2 days ago
Director Board of Directors
Bandology
Toronto, ON · Greater Toronto Area, Canada
Volunteer
Serve as advocates for Bandology and promote its mission, programs and services within their networks and communities
Added 2 days ago
Booking Clerk/Secretary
Vancouver Coastal Health
Vancouver, BC
$28.74 CAD / hour
Other
Come work as a Booking Clerk/Secretary with Vancouver Coastal Health (VCH) on the Hospital at Home team at Vancouver General Hospital! Apply now to join the team!
Added 4 days ago
Administrative Assistant (Secretary 1)
The Government of Nova Scotia
NS · GRANVILLE FERRY, NS
…large and diverse department providing a broad portfolio of programs and services including Child and Family Wellbeing (CFW), Employment Support Services(ESS), Income Assistance (IA),…
Added 4 days ago
Booking Clerk/Secretary (Office Admin), Mary Pack Arthritis Program
Vancouver Coastal Health
Vancouver, BC
$28.74 CAD / hour
Full-time
Come work as a Booking Clerk/Secretary with Vancouver Coastal Health (VCH) at the Mary Pack Arthritis Program at Vancouver General Hospital in Vancouver, BC! Apply now to join the team.
Added 4 days ago
Booking Clerk/Secretary (Office Admin), Mary Pack Arthritis Program
Vancouver Coastal Health
Vancouver, BC
Full-time
Come work as a Booking Clerk/Secretary with Vancouver Coastal Health (VCH) at the Mary Pack Arthritis Program at Vancouver General Hospital in Vancouver, BC! Apply now to join the team.
Added 4 days ago
Booking Clerk/Secretary
Vancouver Coastal Health
Vancouver, BC
$28.74 CAD / hour
Other
Come work as a Booking Clerk/Secretary with Vancouver Coastal Health (VCH) in the Centre of Brain Health team at UBC Hospital! Apply now to join the team!
Added 4 days ago
Booking Clerk/Secretary
Vancouver Coastal Health
Vancouver, BC
$28.74 CAD / hour
Temporary
Come work as a Booking Clerk/Secretary with Vancouver Coastal Health (VCH) on the Post Transplant team at Vancouver General Hospital in Vancouver, BC. Apply now to join our team!
Added 4 days ago
Booking Clerk/Secretary (Office Admin) - GF Strong Rehabilitation Centre
Vancouver Coastal Health
Vancouver, BC
$28.74 CAD / hour
Full-time
Come work as a Booking Clerk/Secretary with Vancouver Coastal Health (VCH) at G.F. Strong in Vancouver, BC! Apply now to join the team!
Added 5 days ago
Secretary, Various Programs
Provincial Health Services Authority
Vancouver, BC
Full-time
The Secretary provides secretarial and administrative support within a team setting.
Added 5 days ago
Unit Secretary, Ambulatory Care - FTT (J0926-0431 )
North York General Hospital
Toronto, ON
Temporary
Unit Secretary, Ambulatory Care Your goal in this position is to perform administrative, secretarial and receptionist support for a busy Outpatient Clinic, in a confidential, sensitive and…
Added 5 days ago
Booking Clerk/Secretary (Office Admin) - GF Strong Rehabilitation Centre
Vancouver Coastal Health
Vancouver, BC
$28.74 CAD / hour
Temporary
Come work as a Booking Clerk/Secretary with Vancouver Coastal Health (VCH) at GF Strong Rehabilitation Center in Vancouver, BC! Apply now to join the team!
Added 9 days ago
CBVRCE 2026 CUPE-0926, Casual School Secretary, Various Locations
Nova Scotia Regional Centres for Education & CSAP
Sydney Indian Reserve No. 28A, NS · Sydney, NS
LOCATION: Various schools throughout the Cape Breton Victoria Regional Centre for Education.
Added 10 days ago
Payroll and Accounting Clerk (Clerk 3)
The Government of Nova Scotia
NS · MILLER LAKE, NS
provide backup coverage for the payroll and accounting team as needed and provide rotating relief for the Secretary.
Added 12 days ago
Medical Secretary
SRCHC
Toronto, ON
Full-time
…delivering quality care through a range of evidence informed programs, services and approaches. As a leader in community health, our locally and internationally recognized community…
Added 10 days ago
Secretary Treasurer (CFO)
Comox Valley Schools - School District 71
Courtenay, BC
Full-time
…Valley is renowned for its vibrant arts scene, diverse cultural programs and abundant outdoor recreation opportunities including great ocean beaches, golf, skiing, hiking, swimming and…
Added 10 days ago
Superintendent of Business and Treasurer
Brant Haldimand Norfolk Catholic District School Board
Brantford, ON
Part-time
Under the direction of the Chief Executive Officer and Secretary, the Superintendent of Business and Treasurer will work collaboratively as a member of the senior administration team to…
Added 10 days ago
Booking Clerk/Secretary
Vancouver Coastal Health
Vancouver, BC
$28.74 CAD / hour
Other
Come work as a Booking Clerk/Secretary with Vancouver Coastal Health (VCH) on the Gynecology Clinic team at Vancouver General Hospital in Vancouver,BC. Apply now to join our team!
Added 10 days ago
Booking Clerk/Secretary
Vancouver Coastal Health
Vancouver, BC
$28.74 CAD / hour
Other
Come work as a Booking Clerk/Secretary with Vancouver Coastal Health (VCH) at Vancouver General Hospital in Vancouver, BC! Apply now to join the team!
Added 11 days ago
Secretary, Various Programs
Provincial Health Services Authority
Kelowna, BC
Full-time
The Secretary provides secretarial and administrative support within a team setting.
Added 12 days ago
Administrative Assistant (Secretary 2)
The Government of Nova Scotia
Port Hawkesbury, NS
Preparing various confidential correspondence across our various programs
Added 12 days ago
Booking Clerk/Secretary
Vancouver Coastal Health
Vancouver, BC
$28.74 CAD / hour
Other
Come work as a Booking Clerk/Secretary with Vancouver Coastal Health (VCH)!Vancouver Coastal Health is looking for a Booking Clerk/Secretary to join the Ambulatory Care Clerical team at…

Provincial Health Services Authority

Secretary, Various Programs

Kelowna, BC, Canada

Job type: Full-time
Apply by: Oct 16, 2026
Posting language: English
Posted: Sep 16, 2026

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Original job description

Job Summary

In accordance with the Mission, Vision and Values, and strategic directions of Provincial Health Services Authority patient safety is a priority and a responsibility shared by everyone at PHSA. As such, the requirement to continuously improve quality and safety is inherent in all aspects of this position.

The Secretary provides secretarial and administrative support within a team setting.

Duties/Accountabilities

Receives calls from all sources including patients; refers calls to other parties or provides information as appropriate and:
Determines urgency of incoming calls and takes appropriate action.
Relays information to and from clinical staff and outside facilities.
Obtains reports by contacting appropriate departments or outside sources.
Coordinates appointments and tests for patients in collaboration with the clinical team.
Accesses patient information system to retrieve patient data, as appropriate.
Greets visitors and handles enquiries.
Arranges meetings/conferences and associated logistics. Acts as a recording secretary by preparing agenda; drafting, typing and distributing minutes. Prepares materials as required.
Opens, screens, prioritizes and distributes mail. Maintains information and correspondence.
Formats and edits documents for correspondence. Drafts routine items for signature as required.
Assists with collecting, collating, formatting and preparing reports as required.
Assists clinicians in preparation of research documents and grant applications as required by collating information and updating documents.
Assists with clinician scheduling, timekeeping and collaborating with the clinical team for coverage as needed.
Maintains a safe environment for patients, families and staff by adhering to safety policies, procedures, guidelines and emergency procedures.
Participates as a collaborative member of the health care team.
Performs other related duties as assigned.

Qualifications

Education, Training and Experience

Grade 12, graduation from a recognized secretarial program, including a recognized course in medical transcription and three years’ recent related experience or an equivalent combination of education, training and experience.

Skills And Abilities

Ability to keyboard at 50 wpm.
Ability to communicate effectively both verbally and in writing.
Ability to deal with others effectively.
Physical ability to carry out the duties of the position.
Ability to organize work.
Ability to operate related equipment.

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More about this job

Responsibilities

The Secretary provides comprehensive administrative and secretarial support within a healthcare team, including managing patient appointments and coordinating clinical schedules. Key duties include handling communications, drafting documents, and assisting clinicians with research and grant applications.

Requirements

Candidates must have a Grade 12 diploma and graduation from a recognized secretarial program, including medical transcription. Three years of recent related experience or an equivalent combination of education and training is required.

Skills

Medical Transcription
Keyboarding (50 wpm)
Administrative Support
Patient Coordination
Meeting Coordination
Minute Taking
Document Formatting
Report Preparation
Clinician Scheduling
Verbal Communication
Written Communication
Organization
Patient Information Systems

Visa sponsorship

Not detected in the job text

Keywords

Medical Transcription
Patient Safety
Healthcare Administration
Clinical Support
Grant Applications
Patient Information System
Medical Secretary
Scheduling
Correspondence
Provincial Health Services Authority

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