Office & administration jobs in Canada

Explore office & administration jobs in Canada. Choose a role or place to find work that fits.

Counted Sep 19, 2026

Hiring at a glance

View jobs

Open jobs: 4,619
Employers: 2,171

Advertised starting pay

Average starting payCAD / year: $66,857Across 293 listings
Average starting payCAD / hour: $27.04Across 167 listings
Average starting payUSD / year: $82,897Across 19 listings
Average starting payCAD / month: $5,160Across 18 listings

Employer-advertised starting pay, not employee salaries. Currencies and pay periods stay separate.

Where work happens

Remote: 1%64 listings
Hybrid: 16%719 listings
On-site: 82%3,806 listings

Not specified: 1% (30 listings)

Employers hiring include Canada Post - Postes Canada (246), HealthCareersInSask.ca (59), Provincial Health Services Authority (49).

Sources & calculation notes

These figures describe the listings on this role page at the date shown, not the whole job market. Listings can change.

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Hybrid and on-site classifications may be inferred from descriptions. Check the original ad. How we count

Office & administration jobs in Canada

Save this search

Added 22 hours ago
Post Office Assistant - Term
Canada Post - Postes Canada
Glen Ewen, SK
If you have ambition, talent and drive, consider a fast-moving career with Canada Post. We are currently seeking an on-call Post Office Assistant who will use a customer-focused approa
Added 22 hours ago
Office Manager
Johnson Controls
Sherwood Park, AB · SA - Sherwood Park Leo
Full-time
The Office Manager is responsible for creating and maintaining a highly organized, professional, and world-class office environment that supports employees, customers, and business…
Added 23 hours ago
Administrative Assistant - Waterloo
CBI Home Health
Waterloo, ON
Full-time
…for a 12‑month contract based out of our Waterloo Home Health office. This role represents the organization as the primary point of contact and supports our accredited, innovative community…
Added 23 hours ago
Medical Office Assistant
Gladwin Physiotherapy & Health Clinic
Abbotsford, BC
Full-time
Added 23 hours ago
Part-Time Internship - Asset Management Analyst (Students and New Grads)
BGIS
Markham, ON
Part-time
Added 23 hours ago
Management Consultant / Organizational Change - Edmonton (future opportunities - 2026)
Sia
Edmonton, AB
Full-time
Added 23 hours ago
Management Consultant / Organizational Change - Calgary (future opportunities - 2026)
Sia
Calgary, AB
Full-time
Added 23 hours ago
Executive Assistant
Eddyfi
Quebec, QC
Added 23 hours ago
Receptionist/Concierge (casual)
Chartwell
North Vancouver, BC
Full-time
Added 23 hours ago
Managing Director, Head of FX Operations - COO Group
RBC
Toronto, ON
Full-time
Added 23 hours ago
Executive Assistant, Office of Creative and Communications
University of British Columbia
Vancouver, BC · UBCV | P. A. Woodward Instructional Resources Centre (IRC)
$4,449 to $4,676 CAD / month
Full-time
Added 23 hours ago
Career opportunities: Post Office Assistant - Term
Jobbe
Labrador City, NL
Temporary
Added 23 hours ago
Administrative Assistant
Jobright.ai
Canada
Full-time
Added 23 hours ago
Administrative Assistant
Fuze HR Solutions
Barrie, ON
Part-time
Added 23 hours ago
Unit Clerk
HealthCareersInSask.ca
Weyburn, SK
Added 23 hours ago
Post Office Assistant - Term
Canada Post - Postes Canada
Greenstone, ON · Longlac, ON
If you have ambition, talent and drive, consider a fast-moving career with Canada Post. We are currently seeking an on-call Post Office Ass
Added 23 hours ago
Career opportunities: Post Office Assistant - Term
Jobbe
Labrador City, NL
Temporary
Added 23 hours ago
Career opportunities: Post Office Assistant - Term
Jobbe
Labrador City, NL
Temporary
Added 23 hours ago
Bariatric Office Coordinator
BayCare Health System
St. Joseph's, NL · St Josephs, NL
Full-time
Join BayCare as a Bariatric Office Coordinator
Added 23 hours ago
Administrative Assistant III
City of Grande Prairie
Grande Prairie, AB
Full-time
Added 23 hours ago
Executive Assistant
St. Vincent's Hospice
St. Vincent's, NL · St Vincent, NL
Full-time
Executive Assistant to the Chief Executive Officer
Added 23 hours ago
Administrative Assistant
Jobbe
New Glasgow, NS
Full-time
Added 23 hours ago
Administrative Assistant and Commissariat operator, ADB
International Civil Aviation Organization
Montreal, QC
Full-time
The Bureau of Administration and Services (ADB) plays a lead role in the effective and efficient administrative management of the Organization by ensuring the provision of high-quality…
Added 23 hours ago
Senior Administrative Assistant, Organ Delivery Systems
United Therapeutics Corporation
Bromont, QC
Full-time
Added 23 hours ago
Managing Director, Head of FX Operations - COO Group
Royal Bank of Canada
Toronto, ON
Full-time

Provincial Health Services Authority

Unit Clerk, Ambulatory Care

Vancouver, BC, Canada

Job type: Full-time
Apply by: Oct 18, 2026

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At a glance

Automatically prepared from the listing. Check the original description for the full requirements.

Jump to the original description

Responsibilities

The Unit Clerk performs essential clerical functions including acting as a receptionist, scheduling patient appointments, and maintaining accurate patient records. They are also responsible for transcribing physician orders, compiling statistical reports, and managing clinic supplies.

Requirements

Candidates must have a Grade 12 education, medical terminology training, and graduation from an approved Nursing Unit Clerk Program. At least one year of recent related experience is required, along with the ability to keyboard at 40 w.p.m.

Experience

0 to 2 years

Education

high school
professional certificate

Working hours

40 hours per week

Work arrangement

On-site

Skills

Medical terminology
Clerical functions
Patient scheduling
Transcription
Data entry
Receptionist duties
Record maintenance
Communication
Keyboarding
Organization
Computerized systems
Statistical reporting
Word processing
Spreadsheet software
Office equipment operation

Visa sponsorship

Not detected in the job text

Keywords

Ambulatory Care
Unit Clerk
Medical Terminology
Patient Records
Physician Orders
Scheduling
Receptionist
Data Entry
Diagnostic Programs
Statistical Reporting
Word Processing
Spreadsheet Software
Nursing Unit Clerk Program
Healthcare
Administrative
Patient Safety
Clinical Operations
Transcription
Office Equipment
PHSA

Original job description

Job Summary

In accordance with the Mission, Vision and Values, and strategic directions of Provincial Health Services Authority patient safety is a priority and a responsibility shared by everyone at PHSA, and as such, the requirement to continuously improve quality and safety is inherent in all aspects of this position. The Unit Clerk, Ambulatory Care performs a variety of clerical functions related to patient care and the operation of the Ambulatory Clinics within the various Diagnostic and/or Ambulatory Programs. Duties include acting as a receptionist, scheduling and booking a variety of patient appointments and follow up visits using a computerized system, maintaining patient records and files, transcribing physicians’ orders, and compiling statistics and reports as required. All duties are performed with established guidelines, policies and procedures.

Duties/Accountabilities

Acts as receptionist by performing duties such as greeting patients and visitors, directing/escorting patients and visitors to appropriate areas, notifying appropriate staff of patient's arrival, answering telephones, taking and/or relaying messages, responding to inquiries from physicians’ offices and patients related to appointments and/or release of information, and responding to general enquiries in accordance with established policies and procedures.
Schedules a variety of patient appointments and follow up visits using a computerized system in accordance with policies and procedures, established priority levels and medical/technical staff schedules by methods such as receiving referrals/requests for appointments, booking appointments according to procedure required and allocated time, identifying pre-test instructions and relaying information to applicable personnel/patient, and adjusting schedules and making alternate arrangements for appointment cancellations or changes in facility operations.
Prepares and checks patient charts to ensure test results and other pertinent information are included by integrating relevant documentation and filing material such as lab results and loose reports into relevant sections. Telephones other facilities, physicians’ offices and/or outside laboratories to request information/documentation to ensure accuracy of records and charts. Keys in and updates patient demographic data into computerized patient information system by entering and/or updating data as appropriate.
Transcribes physicians’ orders to appropriate forms for required procedures such as laboratory tests, ultrasound, amniocentesis, and fetal monitoring through methods such as checking requisitions and files to identify new orders, booking applicable appointments, entering information/requests into computerized systems and/or telephoning rush requests, and recording completion of items. Reviews and checks all charts for any physicians’ orders not completed by the end of every shift and advises a registered nurse.
Compiles statistical data using appropriate electronic software on items such as patient visits, treatment types, and number of patient and/or treatment cancellations by gathering and collating information from the computerized scheduling program or other documentation, performing arithmetic calculations to tally designated figures at the end of each accounting period, and completing applicable reports; forwards to designated personnel according to established procedures.
Types a variety of material such as correspondence, patient histories, medical reports, statistics, and other records from handwritten draft, verbal discussion or dictaphone utilizing various wordprocessing and spreadsheet software packages and distributes materials as required.
Performs other clerical duties such as operating a facsimile and/or photocopier, opening, date stamping and forwarding mail to appropriate areas, and preparing a list of supplies and stationary to be ordered for the clinics; notes any equipment that may require repair and notifies appropriate personnel.
Performs other related duties as assigned.

Qualifications

Education, Training and Experience

Grade 12, medical terminology and graduation from an approved Nursing Unit Clerk Program plus one (1) year’s recent related experience; or an equivalent of education, training and experience.

Skills And Abilities

Ability to communicate effectively both verbally and in writing.
Ability to deal with others effectively.
Physical ability to carry out the duties of the position.
Ability to keyboard 40 w.p.m.
Ability to organize work.
Ability to operate related equipment.
Ability to utilize a variety of computer software applications.

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