Find work in Canada.

326,697 jobs across our Canadian network. How we count

Jobs in Canada

25+ jobs

Email me new jobs Save this search

Added 28 mins ago
Shipping Coordinator
Zaber Technologies
Vancouver, BC · Greater Vancouver, BC
$20 to $33 CAD / hour
Full-time
Zaber is seeking an organized and detail-oriented Shipping Coordinator to support our order fulfillment, logistics, and supply chain needs. This role involves shipping orders, invoicing,…
Added 28 mins ago
Tremplin Program Coordinator
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Full-time
…to the Tremplin Manager and the Principal Investigator, the Coordinator will contribute to the coordination, facilitation, evaluation, and continuous improvement of Tremplin activities in…
Added 28 mins ago
Clinical Research Coordinator
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Full-time
Work Experience: Minimum of two years of clinical research experience in an academic environment and/or a clinical research organization is required. Experience working with underserved…
Added 44 mins ago
Coordinator, Premium Service
Abbotsford Arena-AHL ArenaOpsPT
Abbotsford, BC
Part-time
The Coordinator, Premium Service provides excellent guest service to all premium members and guests related to the guest experience, including service and food and beverage. This position…
Added 58 mins ago
Facilities and Maintenance Coordinator - 18 month Contract
Lifemark Health Group
Toronto, ON
$55,000 to $75,000 CAD / year
Temporary
The Facilities & Maintenance Coordinator supports the effective operation, maintenance, and service delivery of facilities, buildings, equipment, and related infrastructure. This role…
Added 58 mins ago
Spare Parts Coordinator
Husky Technologies
Bolton, ON
Full-time
…what we do and the experience that comes from working in an environment that demands constant transformation and…
Added 58 mins ago
Field Marketing Coordinator
Stanley Black & Decker, Inc.
Ottawa, ON · ON
Full-time
As a Field Marketing Coordinator, you will be part of a dedicated team based in the Ottawa area and reporting to the Territory Manger, Residential Sales. The Field Marketing Coordinator is…
Added 58 mins ago
Coordonnateur(trice) d’installation / Installation Coordinator
Allegion
Montreal, QC · Saint Laurent, Canada
Full-time
Added 1 hour ago
Project Coordinator
Hamilton Health Sciences
Hamilton, ON
Full-time
Reporting to the Clinical Manager, the Project Coordinator leads the project team members in the execution and delivery of a variety of Chronic Pain Services. Works collaboratively with all…
Added 1 hour ago
Technology Officer
Saskatchewan Indian Institute of Technologies (SIIT)
Saskatoon, SK
Full-time
…deliveries. This position will positively promote and create an environment that demonstrates SIIT's vision, mission, and…
Added 1 hour ago
Insurance Claims Coordinator
FirstService Residential Canada
Vancouver, BC
Full-time
We are looking for a Claims Coordinator to join our Insurance and Risk Management department. Reporting to the Director, Client Risk Management, the Claims Coordinator is a dynamic…
Added 1 hour ago
FT - Program Coordinator - Outreach Surrey
Connective
Surrey, BC
Internship
As Connective is a unionized environment, the starting wage is $35.82 to $41.13 per hour. Plus benefits enrollment as per the Collective Agreement.
Added 1 hour ago
Overhead Crane Technician - FIFO 14/14
Convergint
Fort McMurray, AB
Internship
Liaise with the Safety Coordinator ensuring that colleagues follow all safety policies and procedures.
Added 1 hour ago
Surface Labourer for Underground Area
New Gold Inc.
Emo, ON
Full-time
Applicants who reside in Northwestern Ontario and have experience working in a cross-cultural environment, coupled with knowledge of the unique challenges and opportunities presented to…
Added 1 hour ago
Educator
Greenwood Shalom Tutoring Zone and Summer Enrichment
Dorchester, ON
Full-time
…goals of the Greenwood Shalom under the direction of the site coordinator. He/she will implement program activities for children, which provide for spiritual, social, academic and emotional…
Added 1 hour ago
Hospital to Home (H2H) Coordinator
Brant Community Healthcare System
Brantford, ON
Full-time
The H2H Coordinator practices in accordance with standards of professional practice and the BCHS corporate mission, vision and values providing program oversight and ensuring identified…
Added 1 hour ago
The Hospital Elder Life Program (HELP) Coordinator
Brant Community Healthcare System
Brantford, ON
Full-time
Predictable Work Locations – Stability and consistency in your work environment.
Added 1 hour ago
Executive Assistant II | Contract until March 2028
lululemon
Vancouver, BC
Full-time
…includes creating an equitable, inclusive and growth-focused environment for our…
Added 1 hour ago
Research Coordinator, Alberta Children's Hospital Research Institute
University of Calgary
Calgary, AB
Contract
…Cumming School of Medicine invites applications for a Research Coordinator. This Part-time Fixed Term position is for approximately 6 months (based on length of grant funding), with the…
Added 1 hour ago
Research Coordinator, Department of Medicine
University of Calgary
Calgary, AB
Full-time
The Department of Medicine in the Cumming School of Medicine invites applications for a Research Coordinator. This Full-time Fixed Term position is for approximately 1 year (based on length…
Added 2 hours ago
Major Incident Management Specialist - Express Scripts Canada
The Cigna Group
Mississauga, ON
Full-time
The Major Incident Management Specialist serves as the central coordinator during critical, high-severity technology incidents. This role leads cross-functional technical teams, manages…
Added 2 hours ago
Partner Business Coordinator - Lenovo
Jobgether
Canada
Full-time
This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for a Partner Business Coordinator - Lenovo based in Canada.
Added 2 hours ago
Partner Business Coordinator - Lenovo
Jobgether
Canada
Full-time
This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for a Partner Business Coordinator - Lenovo based in Canada.
Added 2 hours ago
Retail and Marketing Coordinator, Equity Capital Markers - Toronto, ON
Scotiabank - Global Banking and Markets
Toronto, ON
Contract
Retail and Marketing Coordinator, Equity Capital Markers – Toronto, ON
Added 2 hours ago
Manager, Varsity Operations
University of British Columbia
Vancouver, BC · UBCV | War Memorial Gymnasium (MGYM)
$8,087.08 to $12,117.08 CAD / month
Full-time
This position is an integral member of the Varsity Leadership Team and is responsible for managing the Coordinator, Varsity Events, Coordinator, Events and Operations – War Memorial Gym and…

Closed listing

ProxyLink

Executive Assistant

Toronto, ON, Canada

Job type: Full-time
Closing date: Oct 28, 2026
Experience: 5+ years of experience as an Executive Assistant, Executive Coordinator, Senior Administrative Assistant, or in a similar senior-level support role.
Posting language: English
Posted: Sep 28, 2026

This opening has closed.

The original listing is kept below for reference.

Find open jobs More jobs with this employer

About employer

Similar jobs hiring now

Added 4 hours ago
Executive Assistant
Kinectrics · Toronto, ON, Canada
Added 7 hours ago
Senior Executive Assistant
Ontario Teachers' Pension Plan · Toronto, ON, Canada
Added 9 hours ago
Executive Assistant
Silverlink Technologies · Mississauga, ON, Canada
Added 9 hours ago
Executive Assistant, Global AML
Scotiabank · Toronto, ON, Canada

Search current openings

Original job description

Archived listing. The details below describe a past opening.

About ProxyLink

At ProxyLink, we specialize in building meaningful connections between exceptional talent and leading employers across Canada. As a trusted recruitment partner, our mission is to create impactful career matches by combining innovative hiring strategies with a personalized, people-first approach. We’re driven by the belief that investing in people today builds a stronger workforce for tomorrow.

ProxyLink is currently supporting a leading national organization in the search for an exceptional Executive Assistant to support its National Executive Director and senior leadership team.

Position Type: Temporary to Permanent

This is a temporary-to-permanent opportunity, with the initial assignment providing an opportunity to transition into a permanent position based on organizational needs, performance, and mutual fit.

The Executive Assistant will provide high-level executive, administrative, and organizational support to the National Executive Director (NED), while also working closely with the National President, National Executive, National Council, leadership team, and other internal and external stakeholders.

This is a high-impact position suited to an experienced Executive Assistant who is highly organized, discreet, proactive, and comfortable operating in a fast-paced senior leadership environment. The successful candidate will play an important role in ensuring the executive office operates smoothly, priorities are effectively managed, communications are handled professionally, and key deadlines and deliverables are met.

Major Responsibilities

Executive Support

Provide high-level executive and administrative support to the National Executive Director, ensuring the executive office operates efficiently and effectively.
Provide additional support to the National President, National Executive, National Council, and senior leadership team as required.
Manage the NED’s complex calendar, including scheduling meetings, coordinating competing priorities, arranging travel, and ensuring necessary materials are prepared in advance.
Coordinate meetings, events, conference calls, and other engagements with internal and external stakeholders.
Ensure meeting logistics, materials, technology, scheduling, and follow-up are handled professionally.
Represent the office of the National Executive Director and Chief Negotiator with professionalism, discretion, and a high degree of responsiveness.
Anticipate the NED’s needs and proactively identify upcoming priorities, deadlines, meetings, and information requirements.

Leadership & Project Coordination

Track the work of the Leadership Team, ensuring projects, priorities, and deliverables remain on schedule.
Monitor deadlines and follow up on outstanding action items and commitments.
Maintain effective tracking systems to ensure priorities are visible and completed in a timely manner.
Identify matters requiring executive attention and ensure appropriate follow-up.
Support leadership with coordinating multiple initiatives and competing priorities.

Communication & Stakeholder Management

Prepare, coordinate, and manage professional written and verbal communications on behalf of the executive office.
Draft, edit, format, and proofread correspondence, reports, presentations, briefing materials, and other executive documentation.
Ensure communications to internal and external stakeholders are accurate, timely, professional, and appropriately handled.
Liaise with senior leaders, council/board members, employees, external stakeholders, and other partners.
Exercise sound judgment and discretion when handling sensitive, confidential, or time-sensitive matters.

Confidential Information

Handle confidential and sensitive information with the highest level of discretion, integrity, and professionalism.
Prepare correspondence and documentation relating to confidential organizational matters, budgets, negotiations, governance, and leadership activities.
Maintain secure and organized electronic and paper records.
Ensure sensitive information is appropriately protected and accessible only to authorized individuals.

Financial & Administrative Support

Reconcile expense reports and monthly credit card statements.
Prepare and organize reports, presentations, spreadsheets, correspondence, and other documentation in a variety of formats.
Organize and maintain electronic and physical files to ensure information is secure, accurate, organized, and easily accessible.
Support the day-to-day administrative requirements of the executive office.
Perform other administrative and executive support duties as required.

Flexibility & Responsiveness

Occasionally support evening or weekend meetings, events, conferences, or organizational activities as required.
Be available to respond to urgent issues and time-sensitive requests requiring immediate attention.
Adapt quickly to changing priorities while maintaining accuracy and professionalism.
Manage multiple competing priorities while ensuring important deadlines and commitments are met.

Key Qualifications, Skills & Knowledge

5+ years of experience as an Executive Assistant, Executive Coordinator, Senior Administrative Assistant, or in a similar senior-level support role.
Experience supporting a senior executive, C-suite leader, president, board, council, or leadership team is considered an asset.
Post-secondary education in business administration, labour and employment relations, organizational management, or a related discipline is an asset.
Excellent written and verbal communication skills.
Strong organizational and time-management abilities.
Exceptional attention to detail and accuracy.
Demonstrated ability to manage multiple priorities and deadlines effectively.
Strong interpersonal skills and the ability to work confidently with senior-level stakeholders.
Ability to work independently, take initiative, anticipate needs, and exercise sound judgment.
Proven ability to handle confidential and sensitive information with discretion and integrity.
Highly responsive and comfortable working in a fast-paced, deadline-driven environment.
Strong meeting coordination, minute-taking, documentation, and follow-up skills.
Proficiency in preparing professional reports, presentations, correspondence, and other executive-level materials.
Ability to remain organized and composed when priorities change or urgent matters arise.
High level of professionalism, reliability, accountability, and discretion.
Ability to work collaboratively while also taking ownership of responsibilities and deliverables.

About employer

More about this job

Responsibilities

Provide high-level executive and administrative support to the National Executive Director and senior leadership, including calendar and travel coordination, meeting logistics, communications, and confidential records management. Track leadership projects, deadlines, and action items, prepare executive materials, reconcile expenses, and respond to changing priorities and urgent requests.

Requirements

Requires at least five years of experience in an executive assistant or similar senior-level support role, with experience supporting senior executives or leadership groups considered an asset. Candidates should demonstrate strong communication, organization, discretion, judgment, stakeholder management, and the ability to manage competing priorities; relevant post-secondary education is an asset.

Skills

Executive Support
Calendar Management
Meeting Coordination
Project Coordination
Deadline Tracking
Written Communication
Verbal Communication
Document Preparation
Stakeholder Management
Confidentiality
Discretion
Expense Reconciliation
Record Management
Time Management
Attention To Detail
Prioritization

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistance
Executive Office
National Executive Director
National President
National Executive
National Council
Leadership Team
Calendar Management
Travel Coordination
Meeting Logistics
Project Tracking
Action Items
Stakeholder Communications
Correspondence
Reports
Presentations
Briefing Materials
Confidential Information
Governance
Negotiations
Expense Reports
Credit Card Reconciliation
Electronic Records
Physical Records
Minute-Taking
Temporary-To-Permanent

Report this job