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Added 6 mins ago
Commercial Lawyer
Insight Global
Mississauga, ON
$160,000 to $175,000 CAD / year
Full-time
This is a highly visible individual contributor role at the director level with no direct reports. The successful candidate will be a practical, business-minded legal advisor who…
Added 6 mins ago
Executive Assistant & Operations Manager
Bennett Church Hill Capital Inc.
Ottawa, ON
Full-time
The Executive Assistant & Operations Manager would be joining a close-knit group that includes a Managing Director, Principal, Senior Associate, and Controller, with regular interaction…
Added 2 hours ago
City Manager
City of Bixby
Montreal, QC · Urban agglomeration of Montreal, QC
Full-time
…political affiliation. Actual experience as City Manager or as an assistant City Manager is preferred. At the time of appointment, the City Manager need not be a resident of the city or…
Added 4 hours ago
Registered Nurse Regular Full-Time AgeCare Ballycliffe
AgeCare
Ajax, ON
Full-time
…communicates difficulties in processing physician orders to the Director of Care/Assistant Director of…
Added 7 hours ago
Administrative Assistant to Director
HealthCareersInSask.ca
Saskatoon, SK
Full-time
Department: Director Office - Mental Hlth and Addictions Community Services Saskatoon 2
Added 8 hours ago
Daycare Kitchen Assistant!
Kids & Company Ltd
Waverley, NS
Up to $18 CAD / hour
Full-time
Reporting to the Chef/Centre Director, you will be an integral member of the Kids & Company team, supporting the overall management of daily kitchen operations. Your role will involve food…
Added 8 hours ago
Daycare Kitchen Assistant (Part-time) !
Kids & Company Ltd
Halifax, NS
Up to $18 CAD / hour
Part-time
Reporting to the Chef/Centre Director, you will be an integral member of the Kids & Company team, supporting the overall management of daily kitchen operations. Your role will involve food…
Added 11 hours ago
Communications Assistant
Manufacturing Job Site
Thunder Bay, ON
Internship
Under the direct supervision of the Director – Communications & Government Relations, the Communications Assistant is responsible for supporting communications activities, events and…
Added 13 hours ago
PHYT-Physiotherapist
Lifemark Health Group
Bratt's Lake No. 129, SK
Temporary
Opportunities for management roles, including Clinic Director and Regional Manager positions.
Added 13 hours ago
Physiotherapist
Lifemark Health Group
London, ON
$36.92 to $54.14 CAD / hour
Contract
Step 2: Meet Our Leadership: Next, you’ll have a video or in-person interview with a Staffing Manager Regional Director.
Added 14 hours ago
Assistant Store Manager I
Coach
Mirabel, QC
Full-time
Coach is a global fashion house founded in New York in 1941. Inspired by the vision of Creative Director Stuart Vevers and the inclusive and courageous spirit of our hometown, we make…
Added 14 hours ago
Early Childhood Assistant (PT 3 Months Contract - Windermere)
Child Development Institute
Windermere, ON
Part-time
…work in a team teaching environment under the direction of ELC Director and the Registered Early Childhood…
Added 14 hours ago
Early Childhood Assistant (PT 9 Months Contract - Fraser Mustard)
Child Development Institute
Toronto, ON
Part-time
…work in a team teaching environment under the direction of ELC Director and the Registered Early Childhood…
Added 14 hours ago
Early Childhood Assistant(FT Perm - Wellesley)
Child Development Institute
ON
Full-time
The CDI, Wellesley Early Learning Centre, is seeking a knowledgeable and competent Permanent Full-time Early Childhood Assistant to join the Early Years Childcare Services team. The…
Added 14 hours ago
Early Childhood Assistant (FT 3 Months Contract - Windermere)
Child Development Institute
Windermere, ON
Full-time
…work in a team teaching environment under the direction of ELC Director and the Registered Early Childhood…
Added 15 hours ago
Director, Economic Development
destinationone Consulting
BC · Port Coquitlam South, British Columbia
KIRAH Executive Search & Leadership Advisory has partnered with kʷikʷəƛ̓əm First Nation Enterprises (KFNE) to lead the search for its next Director, Economic Development.
Added 16 hours ago
Clinic Manager
Skin Vitality Medical Clinic
Barrie, ON
$55,000 to $60,000 CAD / year
Full-time
…fast-paced work environment. Acting under the supervision of the Director of Operations/Assistant Director of Operations, the Clinic Manager is responsible for overseeing the daily…
Added 17 hours ago
Front Desk Manager
Park Hyatt
Toronto, ON
Full-time
Work with the Director of Rooms to develop the department budget and control labour and operating expenses.
Added 17 hours ago
Registered Nurse - AgeCare Woodhaven
AgeCare
Markham, ON · AgeCare Woodhaven
Full-time
…communicates difficulties in processing physician orders to the Director of Care/Assistant Director of…
Added 17 hours ago
Executive Assistant
ProxyLink
Toronto, ON
$35 to $38 CAD / hour
Full-time
ProxyLink is currently supporting a leading national organization in the search for an exceptional Executive Assistant to support its National Executive Director and senior leadership team.
Added 17 hours ago
Assistant Head of School, Director of Upper School
St. Andrew's College of Arts, Science and Commerce
Aurora, ON
Full-time
We invite applications for a leadership opportunity at St. Anne's School in the role of Assistant Head of School, Director of Upper School, reporting to the Head of School. The appointment…
Added 18 hours ago
Assistant Director of Care Temp FT [MQG ADOC 1.00] Queens Garden
AgeCare
Hamilton, ON · Queens Garden
Full-time
The Assistant Director of Care of the Long-Term Care residence works collaboratively with the senior management team to plan, organize, direct, and coordinate resident care activities…
Added 18 hours ago
Director of Rooms Division (Full-Time)
AccorHotel
Ottawa, ON
Full-time
Previous experience as Director of Rooms, Executive Assistant Manager Rooms, Hotel Manager, or equivalent senior operational leadership role.
Added 18 hours ago
Marketing Coordinator
Urbandale Corporation
Ottawa, ON
This hands-on role combines marketing coordination with design and production execution. Working closely with the Director, Sales, Marketing & Product Development, Assistant Marketing…
Added 19 hours ago
Directeur principal, Développement des affaires, Croissance du réseau et partenariats stratégiques / Senior Director, Business Development, Network Growth and Strategic Partnerships
McKesson
Montreal, QC
Full-time

ProxyLink

Executive Assistant

Toronto, ON, Canada

Pay: $35 to $38 CAD / hour
Job type: Full-time
Apply by: Oct 30, 2026
Experience: 5+ years of experience as an Executive Assistant, Executive Coordinator, Senior Administrative Assistant, or in a similar senior-level support role.
Posting language: English
Posted: Sep 30, 2026

Apply About employer

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Original job description

About ProxyLink

At ProxyLink, we specialize in building meaningful connections between exceptional talent and leading employers across Canada. As a trusted recruitment partner, our mission is to create impactful career matches by combining innovative hiring strategies with a personalized, people-first approach. We’re driven by the belief that investing in people today builds a stronger workforce for tomorrow.

ProxyLink is currently supporting a leading national organization in the search for an exceptional Executive Assistant to support its National Executive Director and senior leadership team.

Position Type: Temporary to Permanent

This is a temporary-to-permanent opportunity, with the initial assignment providing an opportunity to transition into a permanent position based on organizational needs, performance, and mutual fit.

The Executive Assistant will provide high-level executive, administrative, and organizational support to the National Executive Director (NED), while also working closely with the National President, National Executive, National Council, leadership team, and other internal and external stakeholders.

This is a high-impact position suited to an experienced Executive Assistant who is highly organized, discreet, proactive, and comfortable operating in a fast-paced senior leadership environment. The successful candidate will play an important role in ensuring the executive office operates smoothly, priorities are effectively managed, communications are handled professionally, and key deadlines and deliverables are met.

Major Responsibilities

Executive Support

Provide high-level executive and administrative support to the National Executive Director, ensuring the executive office operates efficiently and effectively.
Provide additional support to the National President, National Executive, National Council, and senior leadership team as required.
Manage the NED’s complex calendar, including scheduling meetings, coordinating competing priorities, arranging travel, and ensuring necessary materials are prepared in advance.
Coordinate meetings, events, conference calls, and other engagements with internal and external stakeholders.
Ensure meeting logistics, materials, technology, scheduling, and follow-up are handled professionally.
Represent the office of the National Executive Director and Chief Negotiator with professionalism, discretion, and a high degree of responsiveness.
Anticipate the NED’s needs and proactively identify upcoming priorities, deadlines, meetings, and information requirements.

Leadership & Project Coordination

Track the work of the Leadership Team, ensuring projects, priorities, and deliverables remain on schedule.
Monitor deadlines and follow up on outstanding action items and commitments.
Maintain effective tracking systems to ensure priorities are visible and completed in a timely manner.
Identify matters requiring executive attention and ensure appropriate follow-up.
Support leadership with coordinating multiple initiatives and competing priorities.

Communication & Stakeholder Management

Prepare, coordinate, and manage professional written and verbal communications on behalf of the executive office.
Draft, edit, format, and proofread correspondence, reports, presentations, briefing materials, and other executive documentation.
Ensure communications to internal and external stakeholders are accurate, timely, professional, and appropriately handled.
Liaise with senior leaders, council/board members, employees, external stakeholders, and other partners.
Exercise sound judgment and discretion when handling sensitive, confidential, or time-sensitive matters.

Confidential Information

Handle confidential and sensitive information with the highest level of discretion, integrity, and professionalism.
Prepare correspondence and documentation relating to confidential organizational matters, budgets, negotiations, governance, and leadership activities.
Maintain secure and organized electronic and paper records.
Ensure sensitive information is appropriately protected and accessible only to authorized individuals.

Financial & Administrative Support

Reconcile expense reports and monthly credit card statements.
Prepare and organize reports, presentations, spreadsheets, correspondence, and other documentation in a variety of formats.
Organize and maintain electronic and physical files to ensure information is secure, accurate, organized, and easily accessible.
Support the day-to-day administrative requirements of the executive office.
Perform other administrative and executive support duties as required.

Flexibility & Responsiveness

Occasionally support evening or weekend meetings, events, conferences, or organizational activities as required.
Be available to respond to urgent issues and time-sensitive requests requiring immediate attention.
Adapt quickly to changing priorities while maintaining accuracy and professionalism.
Manage multiple competing priorities while ensuring important deadlines and commitments are met.

Key Qualifications, Skills & Knowledge

5+ years of experience as an Executive Assistant, Executive Coordinator, Senior Administrative Assistant, or in a similar senior-level support role.
Experience supporting a senior executive, C-suite leader, president, board, council, or leadership team is considered an asset.
Post-secondary education in business administration, labour and employment relations, organizational management, or a related discipline is an asset.
Excellent written and verbal communication skills.
Strong organizational and time-management abilities.
Exceptional attention to detail and accuracy.
Demonstrated ability to manage multiple priorities and deadlines effectively.
Strong interpersonal skills and the ability to work confidently with senior-level stakeholders.
Ability to work independently, take initiative, anticipate needs, and exercise sound judgment.
Proven ability to handle confidential and sensitive information with discretion and integrity.
Highly responsive and comfortable working in a fast-paced, deadline-driven environment.
Strong meeting coordination, minute-taking, documentation, and follow-up skills.
Proficiency in preparing professional reports, presentations, correspondence, and other executive-level materials.
Ability to remain organized and composed when priorities change or urgent matters arise.
High level of professionalism, reliability, accountability, and discretion.
Ability to work collaboratively while also taking ownership of responsibilities and deliverables.

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More about this job

Responsibilities

Provide high-level administrative and executive support to the National Executive Director and senior leadership, including calendar and travel management, meeting coordination, communications, and preparation of executive materials. Track leadership priorities and deliverables, manage confidential records and information, reconcile expenses, and respond flexibly to urgent or changing needs.

Requirements

Requires at least five years of experience in an executive assistant or similar senior-level support role, with experience supporting senior executives or leadership groups considered an asset. Candidates should demonstrate strong communication, organization, judgment, discretion, stakeholder management, and the ability to manage competing priorities; related post-secondary education is an asset.

Skills

Executive Support
Calendar Management
Meeting Coordination
Travel Coordination
Project Coordination
Deadline Tracking
Written Communication
Verbal Communication
Document Preparation
Stakeholder Management
Confidentiality
Discretion
Time Management
Attention To Detail
Expense Reconciliation
Minute-Taking

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistance
Executive Office
Calendar Management
Travel Arrangements
Meeting Logistics
Conference Calls
Leadership Team
Project Tracking
Action Items
Stakeholder Relations
Correspondence
Reports
Presentations
Briefing Materials
Minute-Taking
Confidential Information
Records Management
Expense Reports
Credit Card Reconciliation
Governance
Negotiations
Administrative Support
Deadline Management
Senior Leadership

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