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Added 11 mins ago
Brand and Content Specialist
Seequent
Vancouver, BC
Full-time
Reporting to the Director, Brand and External Communications, this role is responsible for creating compelling, audience-focused content across marketing and brand channels while ensuring…
Added 11 mins ago
Sales Manager
Powergroup Resources
ON · Saint Ann's, ON
Full-time
This role offers significant opportunity for advancement, with a potential path to Director of Sales as the organization continues to expand.
Added 11 mins ago
Project Director (Executive Leadership Engagement)
Robertson & Company Ltd.
Toronto, ON
Contract
Qualifications 5+ years of experience leading enterprise data governance, data management, or related transformation programs in a complex, regulated organization.
Added 12 mins ago
PERSONAL SUPPORT WORKER - BSO
Southbridge Healthcare LP
London, ON
…of 600 hours in duration (including class time and practical experience…
Added 27 mins ago
Job ID #32265: Manager, IT Operations
City of Hamilton
Hamilton, ON
Full-time
Reporting to the Director, Information Technology, the Manager, IT Operations provides strategic and operational leadership for the City’s Service Desk and IT Contract and Vendor Management…
Added 27 mins ago
Job ID #32264: Chief Information Security Officer (CISO) and Director, IT Infrastructure
City of Hamilton
Hamilton, ON
Full-time
Reporting to the Chief Information Officer (CIO), the Chief Information Security Officer (CISO) & Director, IT Infrastructure will be responsible for implementing and running the enterprise…
Added 27 mins ago
Lead Specialist, Practice Experience & Clinical Education
University of Ottawa
Ottawa, ON · Roger Guindon Hall
Full-time
In collaboration with the School Director, and with the program leadership team, the Lead Specialist is responsible for the implementation, coordination, administration and ongoing support…
Added 41 mins ago
Trade Compliance Manager
Bestinfo Systems LLC
ON · Ontario, Canada
Full-time
Excellent written and oral communication skills, including experience with public speaking and presenting to large groups and executives.
Added 41 mins ago
Director Community and Family Services
The Salvation Army in Canada
Halifax, NS
Full-time
Assist the Executive Director or designate in developing and coordinating the delivery of designated programs related to the Halifax Centre of Hope Community Services Program;
Added 41 mins ago
Director Consulting Services, Banking
CGI
Toronto, ON
Full-time
Reporting to a Vice President, the Director, Consulting Services will be responsible for driving the growth and delivery of IT consulting services to Banking and Financial Services…
Added 41 mins ago
Director Community and Family Services
The Salvation Army Canada and Bermuda Territory
Halifax, NS
Full-time
Assist the Executive Director or designate in developing and coordinating the delivery of designated programs related to the Halifax Centre of Hope Community Services Program;
Added 41 mins ago
Associate Director, Experiential Education
Brock University
St. Catharines, ON · Main Campus (Employees)
Full-time
Reporting to the Director, Co-op, Career, & Experiential Education, the Associate Director, Experiential Education works in partnership to translate CCEE's strategic direction into…
Added 57 mins ago
Logistics Manager
Snackruptors Inc
Canada
Other
Regularly reviews scheduling methods and provides suggestions in order to continuously improve scheduling system to the supply chain director.
Added 1 hour ago
AI Solution Principal
HCLTech
ON · Ontario, Canada
Full-time
Act as the executive sponsor for active engagements, managing escalations and steering committees. Develop and maintain client relationships at the director and VP level.
Added 1 hour ago
Scientific Director (Med Comms)
Jobgether
Canada
Full-time
This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for a Scientific Director (Med Comms) based in Canada.
Added 1 hour ago
Lead Specialist, Practice Experience & Clinical Education
University of Ottawa
Ottawa, ON
Full-time
In collaboration with the School Director, and with the program leadership team, the Lead Specialist is responsible for the implementation, coordination, administration and ongoing support…
Added 1 hour ago
Director of IT
Zelus Material Handling
Aylmer, ON
Full-time
The Director of Information Technology at Ardent is responsible for leading and delivering IT services across multiple operating companies in the manufacturing and construction sectors.…
Added 1 hour ago
Directeur(trice) des ventes - Territoire de l'Est
ORA Partenaires
Longueuil, QC
Full-time
De 7 à 12 ans d’expérience en direction et en développement d’équipes de ventes B2B;
Added 1 hour ago
Manager, HSPnet Solutions
Provincial Health Services Authority
Vancouver, BC
Full-time
Reporting to the Director of HSPnet, the Manager, HSPnet Solutions is responsible for managing, monitoring and delivering the operations of HSPnet. The Manager supports the delivery of…
Added 1 hour ago
Chef
Roman Catholic Diocese of Hamilton, Ontario
Ancaster, ON
Full-time
Mount Mary Immaculate Retreat Centre is looking for a full-time (40 hours/week) Chef. Reporting to the Retreat Centre Director, this position offers a competitive rate of pay and requires a…
Added 1 hour ago
Human Resources/Labour Relations Consultant
Ross Memorial Hospital
Kawartha Lakes, ON · Lindsay, ON
Full-time
Reporting to the Director of Human Resources, the HR/LR Consultant will provide guidance and support to managers and other Human Resources staff on employment and labour relations matters.…
Added 1 hour ago
Director of Operations - Sunnybrook Research Institute - Regular Full-time 2026-17836 (2026-17836)
Sunnybrook
Toronto, ON
Full-time
Reporting to the Vice President, Research and Innovation (VPRI), the Director, Operations provides operational leadership and oversight for all core administrative and operational functions…
Added 1 hour ago
Chargée de projets en événementiel, Montréal, QC / Program Manager in Events, Montreal, QC
JPdL
Montreal, QC
Full-time
Salaire : Salaire concurrentiel fondé sur l'expérience professionnelle, le régime d'encouragement et les avantages sociaux
Added 1 hour ago
Food Service Director
Aramark Canada
Toronto, ON
Full-time
Aramark is seeking an experienced Food Service Site Director who is ready to manage our dining operations, innovate solutions, and execute brilliant plans to keep our customers happy and…
Added 1 hour ago
City Manager
City of Bixby
Montreal, QC · Urban agglomeration of Montreal, QC
Full-time
Salary range: Negotiable based on education and/or experience.

ProxyLink

Executive Assistant

Toronto, ON, Canada

Pay: $35 to $38 CAD / hour
Job type: Full-time
Apply by: Oct 30, 2026
Experience: 5+ years of experience as an Executive Assistant, Executive Coordinator, Senior Administrative Assistant, or in a similar senior-level support role.
Posting language: English
Posted: Sep 30, 2026

Apply About employer

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Original job description

About ProxyLink

At ProxyLink, we specialize in building meaningful connections between exceptional talent and leading employers across Canada. As a trusted recruitment partner, our mission is to create impactful career matches by combining innovative hiring strategies with a personalized, people-first approach. We’re driven by the belief that investing in people today builds a stronger workforce for tomorrow.

ProxyLink is currently supporting a leading national organization in the search for an exceptional Executive Assistant to support its National Executive Director and senior leadership team.

Position Type: Temporary to Permanent

This is a temporary-to-permanent opportunity, with the initial assignment providing an opportunity to transition into a permanent position based on organizational needs, performance, and mutual fit.

The Executive Assistant will provide high-level executive, administrative, and organizational support to the National Executive Director (NED), while also working closely with the National President, National Executive, National Council, leadership team, and other internal and external stakeholders.

This is a high-impact position suited to an experienced Executive Assistant who is highly organized, discreet, proactive, and comfortable operating in a fast-paced senior leadership environment. The successful candidate will play an important role in ensuring the executive office operates smoothly, priorities are effectively managed, communications are handled professionally, and key deadlines and deliverables are met.

Major Responsibilities

Executive Support

Provide high-level executive and administrative support to the National Executive Director, ensuring the executive office operates efficiently and effectively.
Provide additional support to the National President, National Executive, National Council, and senior leadership team as required.
Manage the NED’s complex calendar, including scheduling meetings, coordinating competing priorities, arranging travel, and ensuring necessary materials are prepared in advance.
Coordinate meetings, events, conference calls, and other engagements with internal and external stakeholders.
Ensure meeting logistics, materials, technology, scheduling, and follow-up are handled professionally.
Represent the office of the National Executive Director and Chief Negotiator with professionalism, discretion, and a high degree of responsiveness.
Anticipate the NED’s needs and proactively identify upcoming priorities, deadlines, meetings, and information requirements.

Leadership & Project Coordination

Track the work of the Leadership Team, ensuring projects, priorities, and deliverables remain on schedule.
Monitor deadlines and follow up on outstanding action items and commitments.
Maintain effective tracking systems to ensure priorities are visible and completed in a timely manner.
Identify matters requiring executive attention and ensure appropriate follow-up.
Support leadership with coordinating multiple initiatives and competing priorities.

Communication & Stakeholder Management

Prepare, coordinate, and manage professional written and verbal communications on behalf of the executive office.
Draft, edit, format, and proofread correspondence, reports, presentations, briefing materials, and other executive documentation.
Ensure communications to internal and external stakeholders are accurate, timely, professional, and appropriately handled.
Liaise with senior leaders, council/board members, employees, external stakeholders, and other partners.
Exercise sound judgment and discretion when handling sensitive, confidential, or time-sensitive matters.

Confidential Information

Handle confidential and sensitive information with the highest level of discretion, integrity, and professionalism.
Prepare correspondence and documentation relating to confidential organizational matters, budgets, negotiations, governance, and leadership activities.
Maintain secure and organized electronic and paper records.
Ensure sensitive information is appropriately protected and accessible only to authorized individuals.

Financial & Administrative Support

Reconcile expense reports and monthly credit card statements.
Prepare and organize reports, presentations, spreadsheets, correspondence, and other documentation in a variety of formats.
Organize and maintain electronic and physical files to ensure information is secure, accurate, organized, and easily accessible.
Support the day-to-day administrative requirements of the executive office.
Perform other administrative and executive support duties as required.

Flexibility & Responsiveness

Occasionally support evening or weekend meetings, events, conferences, or organizational activities as required.
Be available to respond to urgent issues and time-sensitive requests requiring immediate attention.
Adapt quickly to changing priorities while maintaining accuracy and professionalism.
Manage multiple competing priorities while ensuring important deadlines and commitments are met.

Key Qualifications, Skills & Knowledge

5+ years of experience as an Executive Assistant, Executive Coordinator, Senior Administrative Assistant, or in a similar senior-level support role.
Experience supporting a senior executive, C-suite leader, president, board, council, or leadership team is considered an asset.
Post-secondary education in business administration, labour and employment relations, organizational management, or a related discipline is an asset.
Excellent written and verbal communication skills.
Strong organizational and time-management abilities.
Exceptional attention to detail and accuracy.
Demonstrated ability to manage multiple priorities and deadlines effectively.
Strong interpersonal skills and the ability to work confidently with senior-level stakeholders.
Ability to work independently, take initiative, anticipate needs, and exercise sound judgment.
Proven ability to handle confidential and sensitive information with discretion and integrity.
Highly responsive and comfortable working in a fast-paced, deadline-driven environment.
Strong meeting coordination, minute-taking, documentation, and follow-up skills.
Proficiency in preparing professional reports, presentations, correspondence, and other executive-level materials.
Ability to remain organized and composed when priorities change or urgent matters arise.
High level of professionalism, reliability, accountability, and discretion.
Ability to work collaboratively while also taking ownership of responsibilities and deliverables.

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More about this job

Responsibilities

Provide high-level administrative and executive support to the National Executive Director and senior leadership, including calendar and travel management, meeting coordination, communications, and preparation of executive materials. Track leadership priorities and deliverables, manage confidential records and information, reconcile expenses, and respond flexibly to urgent or changing needs.

Requirements

Requires at least five years of experience in an executive assistant or similar senior-level support role, with experience supporting senior executives or leadership groups considered an asset. Candidates should demonstrate strong communication, organization, judgment, discretion, stakeholder management, and the ability to manage competing priorities; related post-secondary education is an asset.

Skills

Executive Support
Calendar Management
Meeting Coordination
Travel Coordination
Project Coordination
Deadline Tracking
Written Communication
Verbal Communication
Document Preparation
Stakeholder Management
Confidentiality
Discretion
Time Management
Attention To Detail
Expense Reconciliation
Minute-Taking

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistance
Executive Office
Calendar Management
Travel Arrangements
Meeting Logistics
Conference Calls
Leadership Team
Project Tracking
Action Items
Stakeholder Relations
Correspondence
Reports
Presentations
Briefing Materials
Minute-Taking
Confidential Information
Records Management
Expense Reports
Credit Card Reconciliation
Governance
Negotiations
Administrative Support
Deadline Management
Senior Leadership

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