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Added 9 mins ago
Senior Lead, Environmental Data Management
Glencore Canada
Sparwood, BC
$123,000 to $145,000 CAD / year
Full-time
Reporting to the Director, Aquatic Health & Sciences, the Senior Lead, Environmental Data Management leads a cross-disciplinary team of data management specialists to ensure EVR has the…
Added 38 mins ago
8th Grade Spanish Teacher (26-27) SY
Uplift RTCC - Alumni Career Services
Spanish, ON
Full-time
Stays at school until time designated by School Director/Managing Director or as business necessitates.
Added 1 hour ago
Responsable de la livraison – IA du quotidien
CGI
Montreal, QC
Full-time
CGI Montréal is looking for an AI Delivery Lead who will report to the Director of AI, and who will be tasked with bringing AI tools directly to our workforce to help them work faster and…
Added 1 hour ago
Associate Design Director
Klick
Toronto, ON
$140,000 to $160,000 CAD / year
Full-time
…and communications, market access, real-world evidence, and technology and analytics consulting - powered by 500+ in-house medical experts and award-winning data science and AI…
Added 1 hour ago
Director of Finance & Operations
Saskatchewan Pulse Growers
Saskatoon, SK
Full-time
As a member of the Leadership Team, the Director will oversee budgeting, financial reporting, audit coordination, financial compliance, and business analysis. The role is also responsible…
Added 2 hours ago
Family Practitioner/General Practitioner
Health Match BC
Burnaby, BC
Full-time
…elderly - in a welcoming and inclusive environment. Our Medical Director, Dr. Virginia Le, is a bilingual (English and Vietnamese) family physician deeply committed to clinical…
Added 2 hours ago
Manager, IT Solutions Delivery, Go-to-Market and Digital Solutions, SAEC Platform
iA Financial Group (Industrial Alliance)
Montreal, QC
Full-time
Has more than 10 years of experience combining information technology, solution delivery, and leadership, including at least 5 years in a management role;
Added 3 hours ago
Design Manager, T1/T3 Revitalization
AtkinsRéalis
Toronto, ON
$125,000 to $160,000 CAD / year
Full-time
Reporting to the Director of Operations, the candidate will lead and coordinate the implementation of multidisciplinary design standards and works collaboratively with the main contractor.…
Added 3 hours ago
Senior Health and Safety Manager
AtkinsRéalis
Toronto, ON
Full-time
…Toronto. The successful candidate will report to the Senior Director of HSE at AtkinsRéalis. The purpose of this role is to support the project achieving top tier Safety and Security…
Added 4 hours ago
Project Manager Construction & Commission
GE Vernova
Niagara Falls, ON
Full-time
Participate in site work Strategy definition with the Project Director, Construction Leader and Site Manager
Added 4 hours ago
Cashier II
Coach
Halton Hills, ON
Part-time
Coach is a global fashion house founded in New York in 1941. Inspired by the vision of Creative Director Stuart Vevers and the inclusive and courageous spirit of our hometown, we make…
Added 4 hours ago
Business Analyst - Corporate Services
Graham
Calgary, AB
Temporary
Education: Degree in Business, Information Technology, or related field
Added 5 hours ago
Lead Environment Artist / Chef Artiste d’environnement
NBCUniversal
Montreal, QC
Full-time
…of Comcast Corporation. Visit www.nbcuniversal.com for more…
Added 6 hours ago
Senior Programmer/Database Administrator - Initiatives/Opportunities
Fanshawe College
London, ON
Full-time
Under the supervision of the Director, Enterprise Solutions, provides senior programming, systems analysis, systems design and database administration expertise in the development and…
Added 6 hours ago
Programmer/Analyst - Initiatives/Opportunities
Fanshawe College
London, ON
Full-time
Under the supervision of the Director Enterprise Applications and Data Solutions, provides programming and systems analysis and design expertise in the development, maintenance and support…
Added 6 hours ago
Senior Manager, Operations
LaSalle Network
Mississauga, ON
$115,000 to $126,000 CAD / year
Contract
Maintain knowledge of Laboratory Information Management Systems (LIMS) and other technology used to support laboratory operations.
Added 6 hours ago
Manager, Technical Services
Guelph General Hospital
Guelph, ON
Full-time
Reporting to the Director of Digital Health & IT, the Manager ensures, in a fiscally responsible manner, that technology services are reliable, secure, scalable, and aligned with…
Added 6 hours ago
Senior Director, Information Technology (Transformation, AI & Enterprise Systems)
Quantum Technology Recruiting Inc. (QTR)
Toronto, ON
$180,000 to $200,000 CAD / year
Full-time
Position: Senior Director, Information Technology (Transformation, AI & Enterprise Systems)
Added 6 hours ago
Senior Account Executive | Chargé de compte senior
SuccessFinder
Toronto, ON
Full-time
…talent, leadership, and HR ecosystem. Working closely with the Director, Growth & Partnerships and the executive team, you will focus on identifying, developing, and advancing strategic…
Added 6 hours ago
Plant Manager
Umbilical Advanced
Toronto, ON · Greater Toronto Area, Canada
$165,000 to $195,000 CAD / year
Full-time
Umbilical Search is proud to be partnering with a growing, technology-driven manufacturing organisation with an established operation in the Greater Toronto Area, Canada. The business…
Added 6 hours ago
Project Manager (Town Hall) - Temporary Full-Time
Town of Tillsonburg
Tillsonburg, ON
$106,412 to $124,488 CAD / year
Full-time · Contract
Reports To: Director of Operations and Development
Added 6 hours ago
Estimating and Procurement Manager
The Taggart Group of Companies
Ottawa, ON
Full-time
…take-offs, pricing, purchase orders and related systems, ensuring information is accurate, complete and aligned with construction requirements, sales commitments and financial objectives.…
Added 7 hours ago
Lead Senior Advisor, Maintenance Program Implementation & RAMS
VIA Rail Canada
Montreal, QC
Full-time
Reporting to the Senior Director, Maintenance Process Transformation (LDRR Program), the Lead Senior Advisor, Maintenance Program Implementation and RAMS is the primary point of contact and…
Added 7 hours ago
Front Desk Manager
Park Hyatt
Toronto, ON
Full-time
Work with the Director of Rooms to develop the department budget and control labour and operating expenses.
Added 7 hours ago
SAP FICO Manager (ERP Transformation)
Tarkett
Toronto, ON
Full-time
Baccalauréat en comptabilité, finance ou systèmes d’information; CPA/CMA est un atout important.

ProxyLink

Executive Assistant

Toronto, ON, Canada

Pay: $35 to $38 CAD / hour
Job type: Full-time
Apply by: Oct 30, 2026
Experience: 5+ years of experience as an Executive Assistant, Executive Coordinator, Senior Administrative Assistant, or in a similar senior-level support role.
Posting language: English
Posted: Sep 30, 2026

Apply About employer

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Original job description

About ProxyLink

At ProxyLink, we specialize in building meaningful connections between exceptional talent and leading employers across Canada. As a trusted recruitment partner, our mission is to create impactful career matches by combining innovative hiring strategies with a personalized, people-first approach. We’re driven by the belief that investing in people today builds a stronger workforce for tomorrow.

ProxyLink is currently supporting a leading national organization in the search for an exceptional Executive Assistant to support its National Executive Director and senior leadership team.

Position Type: Temporary to Permanent

This is a temporary-to-permanent opportunity, with the initial assignment providing an opportunity to transition into a permanent position based on organizational needs, performance, and mutual fit.

The Executive Assistant will provide high-level executive, administrative, and organizational support to the National Executive Director (NED), while also working closely with the National President, National Executive, National Council, leadership team, and other internal and external stakeholders.

This is a high-impact position suited to an experienced Executive Assistant who is highly organized, discreet, proactive, and comfortable operating in a fast-paced senior leadership environment. The successful candidate will play an important role in ensuring the executive office operates smoothly, priorities are effectively managed, communications are handled professionally, and key deadlines and deliverables are met.

Major Responsibilities

Executive Support

Provide high-level executive and administrative support to the National Executive Director, ensuring the executive office operates efficiently and effectively.
Provide additional support to the National President, National Executive, National Council, and senior leadership team as required.
Manage the NED’s complex calendar, including scheduling meetings, coordinating competing priorities, arranging travel, and ensuring necessary materials are prepared in advance.
Coordinate meetings, events, conference calls, and other engagements with internal and external stakeholders.
Ensure meeting logistics, materials, technology, scheduling, and follow-up are handled professionally.
Represent the office of the National Executive Director and Chief Negotiator with professionalism, discretion, and a high degree of responsiveness.
Anticipate the NED’s needs and proactively identify upcoming priorities, deadlines, meetings, and information requirements.

Leadership & Project Coordination

Track the work of the Leadership Team, ensuring projects, priorities, and deliverables remain on schedule.
Monitor deadlines and follow up on outstanding action items and commitments.
Maintain effective tracking systems to ensure priorities are visible and completed in a timely manner.
Identify matters requiring executive attention and ensure appropriate follow-up.
Support leadership with coordinating multiple initiatives and competing priorities.

Communication & Stakeholder Management

Prepare, coordinate, and manage professional written and verbal communications on behalf of the executive office.
Draft, edit, format, and proofread correspondence, reports, presentations, briefing materials, and other executive documentation.
Ensure communications to internal and external stakeholders are accurate, timely, professional, and appropriately handled.
Liaise with senior leaders, council/board members, employees, external stakeholders, and other partners.
Exercise sound judgment and discretion when handling sensitive, confidential, or time-sensitive matters.

Confidential Information

Handle confidential and sensitive information with the highest level of discretion, integrity, and professionalism.
Prepare correspondence and documentation relating to confidential organizational matters, budgets, negotiations, governance, and leadership activities.
Maintain secure and organized electronic and paper records.
Ensure sensitive information is appropriately protected and accessible only to authorized individuals.

Financial & Administrative Support

Reconcile expense reports and monthly credit card statements.
Prepare and organize reports, presentations, spreadsheets, correspondence, and other documentation in a variety of formats.
Organize and maintain electronic and physical files to ensure information is secure, accurate, organized, and easily accessible.
Support the day-to-day administrative requirements of the executive office.
Perform other administrative and executive support duties as required.

Flexibility & Responsiveness

Occasionally support evening or weekend meetings, events, conferences, or organizational activities as required.
Be available to respond to urgent issues and time-sensitive requests requiring immediate attention.
Adapt quickly to changing priorities while maintaining accuracy and professionalism.
Manage multiple competing priorities while ensuring important deadlines and commitments are met.

Key Qualifications, Skills & Knowledge

5+ years of experience as an Executive Assistant, Executive Coordinator, Senior Administrative Assistant, or in a similar senior-level support role.
Experience supporting a senior executive, C-suite leader, president, board, council, or leadership team is considered an asset.
Post-secondary education in business administration, labour and employment relations, organizational management, or a related discipline is an asset.
Excellent written and verbal communication skills.
Strong organizational and time-management abilities.
Exceptional attention to detail and accuracy.
Demonstrated ability to manage multiple priorities and deadlines effectively.
Strong interpersonal skills and the ability to work confidently with senior-level stakeholders.
Ability to work independently, take initiative, anticipate needs, and exercise sound judgment.
Proven ability to handle confidential and sensitive information with discretion and integrity.
Highly responsive and comfortable working in a fast-paced, deadline-driven environment.
Strong meeting coordination, minute-taking, documentation, and follow-up skills.
Proficiency in preparing professional reports, presentations, correspondence, and other executive-level materials.
Ability to remain organized and composed when priorities change or urgent matters arise.
High level of professionalism, reliability, accountability, and discretion.
Ability to work collaboratively while also taking ownership of responsibilities and deliverables.

Apply About employer

More about this job

Responsibilities

Provide high-level administrative and executive support to the National Executive Director and senior leadership, including calendar and travel management, meeting coordination, communications, and preparation of executive materials. Track leadership priorities and deliverables, manage confidential records and information, reconcile expenses, and respond flexibly to urgent or changing needs.

Requirements

Requires at least five years of experience in an executive assistant or similar senior-level support role, with experience supporting senior executives or leadership groups considered an asset. Candidates should demonstrate strong communication, organization, judgment, discretion, stakeholder management, and the ability to manage competing priorities; related post-secondary education is an asset.

Skills

Executive Support
Calendar Management
Meeting Coordination
Travel Coordination
Project Coordination
Deadline Tracking
Written Communication
Verbal Communication
Document Preparation
Stakeholder Management
Confidentiality
Discretion
Time Management
Attention To Detail
Expense Reconciliation
Minute-Taking

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistance
Executive Office
Calendar Management
Travel Arrangements
Meeting Logistics
Conference Calls
Leadership Team
Project Tracking
Action Items
Stakeholder Relations
Correspondence
Reports
Presentations
Briefing Materials
Minute-Taking
Confidential Information
Records Management
Expense Reports
Credit Card Reconciliation
Governance
Negotiations
Administrative Support
Deadline Management
Senior Leadership

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