Administrative Assistant
- Hinton, AB, Canada
Full-time
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Job details
- Job type
- Full-time
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- Posting language
- English
- Posted
Original job description
Location: Hinton, Alberta
Full-time in-office
Position Description
Responsibilities
PTW Energy Services is hiring an Administrative Assistant to support our Hinton Business Unit. This position is responsible for a variety of administrative, accounting, project coordination, and payroll support functions, including:
Shaped by our core values of Passion, Care, and Excellence, PTW Energy Services takes pride in fostering a positive and supportive work environment. We are committed to the growth and success of our team members and offer opportunities for learning, development, and career advancement.
We strive to be an employer of choice through programs that recognize and empower employees who demonstrate our values, including our Quarterly Employee Appreciation Awards and Safety Rewards Programs.
PTW is an equal opportunity employer committed to providing accommodations for people with disabilities throughout the hiring process. Accommodations are available upon request for qualified candidates at every stage of recruitment.
To learn more about us, please visit www.ptwenergy.com.
OUR VALUES GROUND US: CARE | EXCELLENCE | PASSION
Full-time in-office
Position Description
Responsibilities
PTW Energy Services is hiring an Administrative Assistant to support our Hinton Business Unit. This position is responsible for a variety of administrative, accounting, project coordination, and payroll support functions, including:
- Processing Accounts Receivable and Accounts Payable (AR/AP) for the business unit.
- Preparing Work in Progress (WIP) reports and accruals.
- Completing job costing and stock transfers.
- Entering and maintaining purchase orders.
- Tracking supplier backorders and credits.
- Updating purchase order and estimate templates to reflect vendor pricing changes.
- Entering projects into SDG, our industry-specific software.
- Performing payroll data entry functions.
- Ordering office supplies for the business unit.
- Creating, distributing, and tracking Internal Transfer of Funds (ITF) documentation and ensuring all applicable ITFs are signed before month-end.
- Maintaining accurate employee safety records on a regular basis.
- Preparing project binders and maintaining project documentation.
- Maintaining business unit records and compiling statistical reports within the accounting system.
- Preparing routine correspondence as directed by the Business Unit Manager.
- Providing reception support as required.
- Complying with PTW's Health and Safety Manual, company procedures, and applicable Occupational Health and Safety regulations.
- Minimum of five years of experience in an administrative role.
- Post-secondary education is considered an asset.
- Advanced proficiency in Microsoft Office, including Excel, Word, PowerPoint, and Outlook.
- Knowledge of professional business communication, including letters, memoranda, meeting minutes, and reports.
- Excellent time-management skills, with the ability to prioritize and manage multiple tasks in a fast-paced environment.
- Previous experience with basic accounting functions is considered an asset.
- Strong written and verbal communication skills.
- Professional demeanour with a customer-service-oriented approach.
- Exceptional attention to detail and strong organizational skills.
Shaped by our core values of Passion, Care, and Excellence, PTW Energy Services takes pride in fostering a positive and supportive work environment. We are committed to the growth and success of our team members and offer opportunities for learning, development, and career advancement.
We strive to be an employer of choice through programs that recognize and empower employees who demonstrate our values, including our Quarterly Employee Appreciation Awards and Safety Rewards Programs.
PTW is an equal opportunity employer committed to providing accommodations for people with disabilities throughout the hiring process. Accommodations are available upon request for qualified candidates at every stage of recruitment.
To learn more about us, please visit www.ptwenergy.com.
OUR VALUES GROUND US: CARE | EXCELLENCE | PASSION
More about this job
Responsibilities
Process accounts receivable and payable, prepare work-in-progress reports and accruals, handle job costing and purchase orders, and provide payroll and project coordination support. Maintain employee safety records and project documentation, prepare reports and correspondence, order supplies, and provide reception support as needed.
Requirements
Requires at least five years of administrative experience, advanced proficiency in Microsoft Office, and strong written and verbal communication, organizational, and time-management skills. Post-secondary education and experience with basic accounting functions are considered assets.
Skills
- Accounts Receivable
- Accounts Payable
- Work In Progress Reporting
- Accruals
- Job Costing
- Purchase Order Management
- Supplier Backorder And Credit Tracking
- Payroll Data Entry
- Project Coordination
- Microsoft Excel
- Microsoft Word
- Microsoft PowerPoint
- Microsoft Outlook
- Business Communication
- Time Management
- Attention To Detail
Benefits
- Learning And Development Opportunities
- Career Advancement Opportunities
- Employee Appreciation Awards
- Safety Rewards Programs
Visa sponsorship
Not detected in the job text
Categories
- Administrative
- Finance & Accounting
- Energy
- Security & Safety
Keywords
- Accounts Receivable
- Accounts Payable
- Work In Progress Reports
- Accruals
- Job Costing
- Stock Transfers
- Purchase Orders
- Supplier Backorders
- Vendor Pricing
- Payroll Data Entry
- Project Coordination
- SDG Software
- Internal Transfer Of Funds
- Employee Safety Records
- Project Documentation
- Accounting System
- Statistical Reports
- Microsoft Office
- Microsoft Excel
- Microsoft Word
- Microsoft PowerPoint
- Microsoft Outlook
- Occupational Health And Safety
- Oil And Gas